Your program’s system administrator will associate you with any student placements you are managing. Once that’s taken care of, you learn about managing student placements within the system, including how to review placements, and learning activities, and add communications and interventions related to placements.
Viewing as
The Viewing as options help you review courses and student placements based on your faculty role. Depending on your responsibilities, you may be associated as a Course Faculty, a Placement Faculty, or both.
Viewing Student Placements
Navigate to the Student Placements grid and use the Viewing as options to choose one of the following views:
- Placement Faculty: Displays placements where you are directly associated as the placement faculty. This is the default view.
- Course Faculty: Displays student placements associated with courses for which you are assigned as a course faculty member.
If you are associated with a placement as its placement faculty and are also a course faculty member for the related course, the placement appears in both views.
If no placements are available for the selected view, a No data found message appears. Contact your school administrator if you believe you should have access to additional placements.
Note: The available information and actions may differ depending on whether you are viewing a course or placement as a Course Faculty or Placement Faculty.
Managing Student Placements
You will be able to review those placements, review learning activities, and more!
- Select Student Placements from your dashboard or left menu.
- The system will then display student placements in 2 ways:
-
By Student
a. This view allows you to focus on one student at a time (for whom you are associated), review placement information, access student details by selecting the student's name, and review all learning activities in a single view.
b. This pathway will also allow you to enter communications and interventions related to the placement.
-
By Course
a. This view focuses on the learning activities, and displaying the status of each learning activity across students you are associated with for a placement.
b. This pathway will NOT allow you to enter communications and interventions related to the placement. - If you want to update a Preceptor or Educator's email address, please reach out to your school and suggest the changes. They will update it in the system for you. Ask Leo might provide similar instructions to contact your school admin, or it may not offer guidance on this process, as you can not make these changes directly.
-
- To view placement information by student, click Review for the desired placement.
-
By Student placements are also divided into three sections: Upcoming, Ongoing, and Completed, facilitating quick access to the most pertinent information.
- The system will provide placement information and will have a section for each learning activity.
- For Forms/Evaluations, click on the form name to begin reviewing.
- For Patient Logs, Timesheets, and Time Off Requests, click See Details.
-
To view placement information by course, select the learning activity you’d like to manage
a. If any learning activity is in a gray color, that indicates it was not activated for that placement.
- The system will then load the learning activity you selected, but you can easily switch to other options using the left panel.
a. Click on the status of each item to begin reviewing.
Adding Placement Communications
When working with students for a specific placement, there may be items you’d like to keep a note of. Placement communications can help keep you on track!
- Select Student Placements from your dashboard or left menu.
- Find your desired placement, and click Review on the By Student tab.
- Within the Communications section, click the + icon.
a. To edit existing communications, click the pencil icon. - A drawer will open. You’ll be able to enter the following information. Click Save when done.
a. Mode of communication
b. Details of communication - Details of follow-up if needed.
Adding Placement Interventions
There will be times that an incident happens with a student during a placement that you want to keep a record of. You can track this information easily within placement interventions.
- Select Student Placements from your dashboard or left menu.
- Find your desired placement, and click Review on the By Student tab.
- Scroll to the bottom of the page and find the Interventions section. Click the + icon.
- A drawer will open. You'll be able to enter the following information. Click Save when done.
a. Mode of intervention
b. Details of intervention - Attach any files and add details of a follow up if needed.
View Slot Notes in Placement Details
Placement faculty can now view Slot Notes that have been added by administrators and shared with students. This provides additional context about a placement, helping faculty stay informed about important instructions, expectations, or site-specific information.
Slot Notes are displayed within the Placement Details section of the placement record.
View Slot Notes
-
Navigate to Student Placements from your dashboard or the left navigation menu.
On the By Placement tab, find the desired placement and click Review.
In the Placement Details section, locate the Slot Notes area below the placement information.
Click Show More to expand and view the full note, if available.
Note:
- Slot Notes are added by administrators and shared with students.
- Placement faculty can view these notes to gain additional context about the placement.
- Slot Notes are displayed as read-only and cannot be edited by faculty.
Placement Notes vs. Slot Notes
| Note Type | Description |
| Placement Notes | General information related to the placement. |
| Slot Notes | Information specific to a placement slot and shared by administrators with students. |
Faculty can use both note types to gain a better understanding of placement expectations and requirements.
0 comments
Please sign in to leave a comment.