Adding and Deleting Rotations

Once you have added your courses and course offerings, you’ll be able to add rotations within the system! Rotations are the period during which students participate in a course or courses, and this is where students can complete specific learning activities.

1. Select Placements from the left menu or dashboard.
   
   
   
2.  Select the course you’d like to manage.
   Use the search or filter options to quickly find what you’re looking for.
   
   Or
   If you’d like to manage rotations for multiple courses, select your placement group from the left panel and select Placements for Group.
   
   
   
3. Select Rotation Setup from the menu bar.
   
   
   
4. Click +Add rotation button on the top-right of the rotation setup grid.
   
   
   
5. Add all the required information in the Add rotation drawer and click Save when done.
   
   1. Title: This is a mandatory field. Give a name to the rotation.
      You can include the course name and/or number in your title to easily view information within the system.
   2. Start date and End Date: Set the start and end date for the rotation. 
   3. Minimum recommended duration: The minimum number of days/weekes/hours the students should attend the rotation. 
   4. Time Segment: Select how the rotation time is calculated - based on weeks, days, or hours. 
   5. Course: Course offerings is automatically available for you to select from. If you’d like to share a rotation for multiple courses, make sure you select them here.
      
      
      
6. Setup advanced schedule:
   

   Use this feature when you need to divide a rotation into smaller time blocks with separate start and end dates. Advanced schedules can be configured based on your program’s requirements — for example, to define different shifts (like morning or night) or specific placement days (e.g., Monday, Tuesday, and Thursday).

   If slots or placements are present, you can manage them directly at the advanced schedule level for better control and organization.

   To setup an advanced schedule: 
   
   1. Enable the Setup Advanced Schedule slider.
   2. Schedule Title: Provide a clear and descriptive title to the schedule. This helps in easy identification and management of the rotation schedule.
   3. Set start and end dates for each of the advanced schedule 
      
      
      
7. As you scroll through the drawer, you will have additional information you can collect and share. Enable the appropriate sliders as required.
   • Show other students placed: this will allow students to view other students placed at the same location.
   • Show on Sit Resources Page: this will allow rotation information to be displayed on your Site Resources Page.
   • Thank instructing clinicians with credit for hours: if you would like to send clinicians credit with a # of hours, you have two options
     • Set number of hours: you can either set a number of hours (ex. 140 hours) or have the system take the % of supervision per clinician into account (ex. 140 hours, 50% of supervision, clinician would receive 70 hours).
     • Use approved timesheet hours: This will take any approved hours from the Timesheet activity.
   • CEU Credits: Number of CEU credits a clinician can receive for supervising a student for this rotation. This information can be included in thank you emails.
   • Rotation Notes: add any notes or description for this rotation. These notes will be shared with clinical sites when sending slot requests.
     

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Delete a Rotation 

1.  To delete a rotation click on the rotation name in the grid.       
2. In Edit rotation drawer click on the 3 dots - additional menu option, from the top right corner and click Delete.
   
3. If there is a data associated under the rotation system will give you a pop-up. "You cannot delete this rotation as there are slots/placements added for this rotation".
4. If there is no data associated you will get a different pop-up. "Are you sure you want to delete this Rotation?" where you can click on Ok button to delete the rotation.

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Edit a Rotation

1. To Edit a rotation click on the rotation name in the grid.       
2. In Edit rotation drawer click on the 3 dots - additional menu option, from the top right corner.
3. Make the necessary changes required and Click Save.
   
   

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