Frequently Asked Questions: Faculty

You can access student placements in two ways depending on the role and level of access assigned to you.

If you manage an entire course
Click the “Courses” tile on your dashboard to see the list of students registered and placed for the course offering.

If you are assigned only to specific students
Click the “Student Placements” tile on your dashboard. This "Student Placements" tile view is designed for faculty who oversee a smaller group of students or individual students.

If you manage an entire course
Contact your program administrator and ask the administrator to map the course to your profile to see the list of registered students and monitor their learning activities.

If you are assigned only to specific students
Click the “Student Placements” tile on your dashboard. Select the 'By Course' tab and select the specific learning activity you would like to review across all the students assigned to you.

If the course isn’t visible under “Courses,” contact your program administrator and ask the administrator to assign the course to your faculty profile. You can view the course, see registered students for the course, and access their learning activities only when the course is assigned to you.

If you manage an entire course

1. Click the Courses tile on your dashboard.
2. Select the course by clicking on the course offering.
3. In the left-hand menu, expand the Learning Activity drop-down.
4. Click the Review button.

In the Learning Activities section, you can view or review Evaluations, Patient/Case Logs, Timesheets, and Time Off for all students registered in the course.

If you are assigned only to specific students

1. Click the “Student Placements” tile on your dashboard.
2. Select the 'By Placement' tab.
3. Select the student and, in the coursework column for the student, click the Review button.

You can view or review Evaluations, Patient/Case Logs, Timesheets, and Time Off for the student.

If you manage an entire course

1. Click the Courses tile on your dashboard.
2. Select the course by clicking on the course offering.
3. In the left-hand menu, expand the Learning Activity drop-down.
4. Click the Review button.

You will navigate to the Learning Activities section, where you can view or review Evaluations, Patient/Case Logs, Timesheets, and Time Off for all students registered in the course.

In the Forms/Evaluations section, you will see a list of assignments activated for the course along with their status.

 

5. Click on the Pending School Review status.

 

• Get Started status means the student has not yet begun
the assignment.
• In Progress by Students status means the student has begun the assignment, saved it as a draft, and has not submitted it yet.



If you are assigned only to specific students

1. Click the “Student Placements” tile on your dashboard.
2. Select the 'By Placement' tab.
3. Select the student and, in the coursework column for the student, click the Review button.

You can view or review Evaluations, Patient/Case Logs, Timesheets, and Time Off for the student.

In the Forms/Evaluations section, you will see a list of assignments for the student along with their status.

 

4. Click on the Pending School Review status.

 

 

• Get Started status means the student has not yet begun the assignment.
• In Progress by Students status means the student has begun the assignment, saved it as a draft, and has not submitted it yet.

 

Only program administrators can add or invite faculty.

Program administrators may not have granted form-view permissions. Contact your program administrator.

Yes. Programs can select “Other (Please Specify)” and type in the value.

Assigned course faculty and advisers can see compliance status, but only program administrators can conduct reviews.

Without SSO: Invites are sent via the Faculty/Staff setup section.
With SSO: Contact support.

No. Profiles are filled manually, and the system generates a CV automatically.

See the “Managing Faculty Associations” help article.

Contact prism-support@exxat.com to request role elevation.

1. Go to Faculty & Staff.
2. Select the faculty member and click the edit icon.
3. In Basic Information, update the “Email address” field and click Save.

To mark Inactive: Go to Faculty & Staff, select the faculty name, click the pencil icon, and set the status to Inactive.
To delete: Navigate to the same area and click “Delete Faculty.”

No. Placements must be assigned using the “Placement Faculty” dropdown during placement setup.

Yes. Faculty associated with a course can activate course forms or evaluations.