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Exxat Student Mobile App

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Exxat Student Mobile App User Guide

The Exxat Student Mobile application serves as your comprehensive digital companion throughout your educational journey. Designed specifically for healthcare and clinical education programs, this mobile platform brings the full functionality of the Exxat Student desktop system directly to your smartphone or tablet. 

Whether you are completing clinical rotations, preparing for upcoming placements, or managing compliance requirements between classes, the Exxat Student Mobile application allows you to manage your academic obligations anytime and from any location. 

It allows you to manage all educational activities through a user-friendly interface interface with four main navigation tabs:

  • Home: Access current placements, view institutional announcements, complete required attestations and compliance tasks, and review program requirements.
  • Compliance: Manage compliance requirements, upload documents, and track approval status and expiration dates.
  • Coursework: View current, completed, and upcoming placements and access related learning activities.
  • More: Update your profile, access institutional resources, get technical support, and manage application settings.

The Exxat Student mobile application is compatible with both Android and iOS mobile devices. The following snapshots display how to download the Exxat Prism application on both Android and iOS devices:

You can also download the application by scanning the QR code available on the Student Dashboard.

DASHBOARD.png

 

Signing In

This section describes the login procedure for first-time and returning users.

  1. Locate the Exxat Student icon on your device.

  2. Click the icon to open the application.

  3. Enter your Username (student email address) and click Next.
    login1.png

  4. Enter your Password and click LOGIN.
    logout2.png

End --

Note: 

  • Click Forgot Password? if you have forgotten your password.
    Once you click it, you will receive an email at your registered ID with instructions to reset your password.

  • If you have trouble logging in, contact prism-support@exxat.com.


Navigating Exxat Student Mobile App

The application contains four main tabs located at the bottom of the screen. Each tab provides access to specific functionality as described in the following table:

Tab Function
Home Displays current placements, school announcements, outstanding attestations, compliance tasks, and program requirements.
Compliance Shows compliance requirements, provides document upload functionality, and displays approval statuses and expiration dates
Coursework Lists all placements (current, completed, upcoming) and provides access to learning activities
More (Vertical Ellipsis Icon) Contains profile settings, provides access to resources, offers help and support options, includes app settings, and contains logout function


Managing Home page

The Home Page serves as the main dashboard of the Exxat Student app. It provides an overview of current placements, school announcements, program requirements, and any outstanding compliance items and attestations.From this screen, users can quickly access Announcements, Compliance, Assignments, and other school-related updates. 

The Home Page helps students stay organized, track pending tasks, and stay up to date with important school communications.

Viewing Notifications

The notification icon shows all communications from your school. Click it in the top-right corner to view the notifications.

notifications.png

Viewing Current Placements

Current placements display at the top of the home screen. Each placement card shows the following information:

Field Description
Course number and name The course identifier and title
Location The placement site location
Rotation information Details about the current rotation
Placement dates Start and end dates for the placement
Settings information Configuration details for the placement

To access placement details:

  1. Click on the Placement card.
    placements.png
  2. The detailed view opens, displaying learning activities.
    placement detail card.png

End --
 

Completing Attestations

Attestations are required acknowledgments from your institution.

To view attestations:

  1. Scroll to the Attestations section.
    Attestation.png
     
  2. Review the information displayed on each card. 

Each attestation card displays the following information:

Field Description
Title The name of the attestation
Description Details about what you are attesting to
Due date Deadline for completion

End --

To complete an attestation:

  1. Review the attestation details.
  2. Click I Agree.
  3. Review the confirmation pop-up.
  4. Click Confirm to complete.

End --

 

Compliance Management

This section describes the procedures for managing compliance documents and requirements within the Exxat Student app. To access your compliance information, click the Compliance tab at the bottom of the screen. 

The Compliance tab consists of two sections: 

Section Description
Mandatory Requirement Lists all compliance documents and tasks that you are required to complete. This section shows the status of each document, such as Not Started, In Progress, or Completed.
Uploaded by Schools Displays documents that have been provided or uploaded by your school. These may include reference materials, forms, or other compliance-related information that you need to review.


The following snapshot displays the Compliance tab view:

CommH.png

 

Understanding the Compliance Dashboard

The dashboard displays document counts by status. You can switch between statuses to view only the documents for that specific status.

The following table describes each status:

Status Description
Approved Documents uploaded and approved by your institution
Pending Review Documents currently under review
Get Started Documents not yet uploaded
In Progress Documents started but not submitted
Not Approved Documents requiring corrections
Expired Documents past expiration date
Expiring Documents approaching expiration


Uploading New Compliance Documents

  1. Click on a document with the Get Started status.
    comadd.png

  2. Click the plus (+) icon. This will take you to the page to edit the selected document.
    plusicon.png

  3. Enter the following details:
Field Type Purpose
Date selection Specify relevant dates
Notes Provide additional information
File upload

To upload files:

  1. Tap Upload Files.
  2. Browse your phone to locate the file.
  3. Select the file.
  4. Verify the file meets format and size requirements.
  5. Click Submit.

To view the uploaded document:

  1. Tap the View Documents hyperlink.
  2. Select the document from the list.
  3. Tap View Document.

The document opens in your phone's document viewer.

To download for offline access:

  1. Tap the Download option.
  2. The document saves to your phone.
  1. Click Submit.

End --


Editing Pending Review Documents

  1. Click on a document with the Pending Review status.
    editcom.png

  2. Click the Edit icon. This will take you to the page to edit the selected document.
    compedit.png
  3. Make necessary changes.
  4. Tap Submit.

End --


Updating Approved, Expiring, or Expired Documents

  1. Select the requirement.
  2. Tap Add New Record.
  3. The system archives the old record.
  4. Upload the new document following standard upload procedures.

(Need edit rights to add the screenshot)

End --

 

Coursework Management

This section describes procedures for viewing placements and accessing learning activities. To access Coursework, tap the Coursework tab at the bottom of the screen.

The Coursework tab consists of four sections:

Placement Type Description
Current Placements These are active rotations that you are currently undertaking. This section allows you to track your ongoing responsibilities, deadlines, and any tasks associated with your rotations in real time.
Completed Placements These include all past rotations that have been fully completed. This section provides a record of your accomplishments, allowing you to review your performance, submitted evaluations, and any relevant documentation.
Upcoming Placements These are future rotations that have been scheduled but have not yet started. This section helps you prepare for upcoming assignments by providing details such as location, preceptor, dates, and required preparatory tasks.
Courses

Courses you are currently enrolled in. This section allows you to track assignments, due dates, grades, and progress in real time.


The following snapshot displays the Coursework tab view:

coursework.png

 

Accessing Placement Details

This section provides students with all essential information about their placements, including course names, locations, dates, rotation details, and supervisor contact information. It helps students stay organized and prepared for each rotation.

To access placement details:

  1. Click the Placement name.
  2. The placement details page appears, displaying the following information:
Field Description
Course Number and Name The unique identifier assigned to each course, along with the course title. This helps students easily identify and reference specific courses in their curriculum.
Location The physical site or facility where the placement or rotation takes place. This could include hospitals, clinics, community centers, or other training locations.
Rotation Information Detailed information about the rotation, including the schedule, assigned preceptor or supervisor, shift timings, and any specific requirements or focus areas.
Placement Dates The start and end dates of the placement or rotation. This helps students track the duration of each assignment and manage their schedules effectively.
Case Log A record of patient encounters or cases documented during the rotation. Students can log details to demonstrate clinical experience and meet program requirements.
Timesheet A record of hours completed during the placement. This section helps track attendance, daily logs, and total hours required for program completion.
Time Off Displays any approved absences or time-off requests during the placement period, ensuring accurate tracking of participation and attendance.
Evaluation Contains assessment forms and feedback provided by the preceptor or supervisor, used to evaluate student performance throughout the rotation.


To view Preceptor contact information:

  1. Click the Preceptor hyperlink.
    viewpre.png
  2. Review the contact details displayed.
    Preceptor.png


To add a new preceptor:

  1. Click Add Preceptor.
    addpre.png
  2. Enter the following information:
Field Description
First Name Enter the preceptor’s first name as it should appear in records.
Last Name Enter the preceptor’s last name.
Email Enter the preceptor’s valid email address for communication.
Re-confirm Email Re-enter the same email address to ensure accuracy.
Phone Enter the preceptor’s contact number, including the area code if applicable.
  1. Click Save.
     

Managing Case Log

This section describes procedures for creating, managing, and submitting case logs. To access Case Log:

  1. Navigate to the placement details page.

  2. Scroll to the Case Logs section. The following snapshot displays the Case Log section view:

    caselog.png


Understanding Case Log Statuses

The Case Log section allows students to record, track, and manage patient encounters during their placements, helping monitor progress and supervisor feedback. The following table describes each status:

Status Description
In Progress Logs that have been started but not yet submitted.
Pending Review Logs that have been submitted and are awaiting review by the supervisor or faculty.
Approved Logs that have been reviewed and approved by the supervisor or faculty.
Needs Attention Logs that require review, corrections, or resubmission based on feedback.


Filtering and Navigating Logs

To filter logs by status:

  1. Click the Case Log section.
    A list of case logs appears.
  2. Click the filter icon in the upper-right corner.
    filter.png
  3. Select the desired status from the list. 
    filter2.png
    The case log list displays all logs corresponding to the selected status.

To navigate by date:

  1. Click the Case Log section.
    A list of case logs appears.

  2. Click the left and right arrows on the calendar to adjust the start and end dates. Dates with blue dots indicate submitted logs.
    date.png

    The case log list displays all logs corresponding to the selected status.

    Click Today in the bottom-left corner to return to the current date.
    date1.png


Adding New Case Logs

  1. Tap the plus (+) button at the bottom of the screen.
  2. Note the yellow message box indicating the valid date range.


Using Patient Log Templates

Templates are pre-filled forms for similar patient encounters.

NOTE: Templates cannot be created in the mobile app. Use the web application to create templates.

To use an existing template:

  1. Tap the Select Template drop-down.
  2. Choose the appropriate template.
  3. The system automatically populates relevant fields.


Completing Patient Log Information

  1. Tap the down arrow next to each section heading to expand.
  2. Enter required information for the clinical encounter.
  3. Complete all fields marked with a red asterisk (*).

Typical sections include the following:

Section Description
Case information Details about the patient case
Patient demographics Patient age, gender, and other characteristics
Visit information Type and details of the visit
Diagnosis information Medical diagnoses and codes
Additional encounter details Program-specific fields


Adding ICD Codes

  1. Tap the ICD code box.
  2. Enter the code number or diagnosis name in the search box.
  3. Review the list of related ICD codes.
  4. Tap the correct code.
  5. Tap Done in the upper right corner.

To remove an ICD code:

  1. Tap the trash bin icon next to the code.


Saving Patient Logs

To save for later completion:

  1. Tap the Save button in the bottom left corner.
  2. The entry saves with In Progress status.
  3. Exit the application. Your work is preserved.


 Submitting Patient Logs

  1. Review all information for accuracy.
  2. Tap the Submit button.
  3. Review the confirmation pop-up.
  4. Tap Okay to confirm.

The log status changes to Pending Review.


Editing Patient Logs

To edit In Progress, Pending Review, or Needs Attention logs:

  1. Tap the log name.
  2. Make necessary changes.
  3. Tap Save or Submit.

To delete In Progress logs:

  1. Tap the log.
  2. Tap the Delete button.
  3. Confirm deletion.

NOTE: Approved logs can be viewed but not edited.


Sending Logs to Experiential Supervisor

If your program requires supervisor review:

  1. Tap the up arrow icon in the top right corner of the Patient Logs page.
  2. The system sends all Pending Review logs to the indicated supervisors.

IMPORTANT: Select an experiential supervisor on each log before sending.

 

Managing Timesheet

This section describes procedures for recording, managing, and submitting time entries.

Accessing Timesheets

  1. Return to the placement details page using the back arrow.
  2. Tap the Timesheets section.

The Timesheets card displays total hours organized by status:

Status Type Description
In Progress timesheets Hours logged but not submitted
Pending Review timesheets Hours submitted for review
Not Approved timesheets Hours requiring corrections


Understanding Timesheet Statuses

The following table describes timesheet statuses:

Status Description
In Progress Entries started but not sent for review
Pending Review Entries awaiting review
Approved Entries approved by faculty or administrator
Not Approved Entries requiring review and resubmission


Each entry displays the following information:

Field Description
Total hours logged Sum of hours for the entry
Start time Beginning time of the shift
End time Ending time of the shift
Date Date the timesheet was logged for

NOTE: Reviewer comments appear on the left side of Not Approved entries.


Filtering and Navigating Timesheets

To filter by status:

  1. Tap the filter icon in the upper right corner.
  2. Select the desired status.

To navigate by date:

  1. Tap the left and right arrows in the calendar.


Adding New Timesheet Entries

  1. Tap the plus (+) button at the bottom right of the screen.

Alternative method:

  1. Tap Add Timesheet from the placement details page.


Completing Timesheet Information

  1. Tap the down arrow next to the date field.
  2. Enter required information as described in the following table:
Field Description
Date Select the date you are logging hours for
Start Time Enter when you began work
End Time Enter when you finished work
Experiential Supervisor Select the supervising individual


Logging Overnight Shifts

For shifts spanning two days (example: 8 PM Monday to 1 AM Tuesday):

  1. Enable the Overnight toggle switch.

This ensures accurate hour calculations across multiple days.


Additional Timesheet Fields

Depending on program requirements, you may need to complete the following additional fields:

Field Description
Break time Duration of breaks taken
Timesheet category Type or category of work performed
Number of patients Count of patients encountered

NOTE: Fields marked with a red asterisk (*) are mandatory.


Adding Multiple Timesheet Entries

  1. Complete the first entry.
  2. Tap Add More at the bottom right.
  3. Scroll down to the new blank entry section.
  4. Complete the additional entry information.
  5. Repeat as needed.


Saving Timesheet Entries

  1. Tap the Save button.
  2. Entries save with In Progress status.
  3. Return later to complete or submit.


Submitting Timesheets for Review

  1. Tap the Send for Review button.
  2. Review the confirmation pop-up.
  3. Tap Okay to confirm.

The system sends an email to the selected experiential supervisor with submitted timesheets.


Editing Timesheet Entries

To edit In Progress, Pending Review, or Not Approved entries:

  1. Tap the entry name.
  2. Make necessary changes.
  3. Tap Save or Send for Review.

For Not Approved entries:

  1. Tap the entry.
  2. Review suggested changes at the bottom.
  3. Make requested corrections.
  4. Tap Send for Review.

NOTE: Approved entries can be viewed but not edited.

 

Requesting Tome Off 

This section describes procedures for requesting and managing time off from placements.

Accessing Time Off Requests

  1. Return to the placement details page using the back arrow.
  2. Tap the Time Off section.

The Time Off card displays days organized by status:

Status Type Description
In Progress requested days Requests started but not submitted
Pending Review requested days Requests awaiting review
Not Approved days requested Requests requiring corrections


Understanding Time Off Request Statuses

The following table describes time off request statuses:

Status Description
In Progress Requests started but not submitted
Pending Review Requests awaiting review
Approved Requests approved by faculty or administrator
Not Approved Requests requiring review and resubmission


Each request displays the following information:

Field Description
Days requested off Number and dates of requested days
Reason Explanation for the request
Date submitted When the request was created

NOTE: Reviewer comments appear on the left side of Not Approved requests.


Filtering and Navigating Requests

To filter by status:

  1. Tap the filter icon in the upper right corner.
  2. Select the desired status.

To browse by date:

  1. Use the calendar to view submission dates.


Submitting New Time Off Requests

  1. Tap the plus (+) icon in the bottom right corner.
  2. Enter required information as described in the following table:
Field Description
Dates Select the date(s) for time off
Reason Explain the absence
Makeup Plan Describe how missed time will be compensated


Uploading Supporting Documents

If documentation is required (example: medical note):

  1. Tap Browse to Upload.
  2. Navigate to the file on your phone.
  3. Select the document.
  4. Verify the file meets format and size requirements.


Notifying Experiential Supervisor

  1. Toggle on Notify Experiential Supervisor.
  2. Select the supervisor from the dropdown list.

The system sends a notification to the selected supervisor.

NOTE: Fields marked with a red asterisk (*) are mandatory.


Saving Time Off Requests

  1. Tap the Save button.
  2. The request saves with In Progress status.


Submitting Time Off Requests for Review

  1. Tap the Send for Review button.
  2. Confirm when prompted.

The system sends the request to faculty or program administrator.


Managing Time Off Requests

To edit In Progress or Not Approved requests:

  1. Tap the request name.
  2. Make necessary changes.
  3. Tap Send for Review.

For Not Approved requests:

  1. Tap the request.
  2. Review suggested changes at the bottom.
  3. Make corrections.
  4. Tap Send for Review.

NOTE: Pending Review and Approved requests can be viewed but not edited.

 

Forms and Evaluations

This section describes procedures for completing and submitting required forms and evaluations.

Accessing Forms and Evaluations

  1. Return to the placement details page using the back arrow.

  2. Tap the Forms or Evaluations section.

     

The system displays all available forms and evaluations for the placement.

Understanding Form Information

Each form displays the following information:

Field Description
Form name Title of the form or evaluation
Due date Deadline for completion
Current status Current state of the form


Form Status Definitions

The following table describes form statuses:

Status Description
Get Started Form not yet begun
In Progress Form started but not submitted
Pending Review Form submitted and under review by faculty, administrator, or supervisor
Pending Student Review Student review required


Starting Forms or Evaluations

  1. Tap the form name.
  2. If multiple submissions are allowed, review previous submissions.
  3. Tap Add Form to create a new entry.


Completing Forms

  1. Read each question carefully.
  2. Enter responses in provided fields.

Forms may include the following field types:

Field Type Description
Date fields Calendar selection for dates
Text boxes Free-form text entry for written responses
Multiple choice questions Selection from provided options
File upload requirements Document attachment fields


Uploading Files to Forms

If file upload is required:

  1. Tap the Upload button.
  2. Browse your phone's files.
  3. Select the file.
  4. Verify the file meets format and size requirements.


Form Submission Options

The following table describes form submission options:

Option Description
Clear All Removes all entries and allows starting fresh
Save Preserves progress with In Progress status for later completion
Submit Sends form for review with Pending Review status

To clear all entries:

  1. Tap the Clear All button.
  2. All entries reset.

To save progress:

  1. Tap the Save button.
  2. Exit the form.
  3. Return later to complete.

To submit the form:

  1. Review all responses.
  2. Tap the Submit button.


Switching Between Placements

  1. Tap the Switch Placement link in the upper right corner.
  2. The system returns to the Coursework page.
  3. Select a different placement to continue.

 

More tab operation

This section describes additional features accessible through the More menu.

Accessing More Options

  1. Tap the more option (vertical ellipsis) at the bottom right of the screen.

Available options include the following:

Option Description
Profile Manage personal and contact information
Resources Access program-related materials
Help Submit support tickets and access assistance
Settings Customize app appearance and preferences
Logout Sign out of the application

 

Profile Management

This section describes procedures for viewing and updating profile information.

Accessing Profile

  1. Tap Profile from the More menu.

The profile organizes information into sections. Common sections include the following:

Section Description
Personal Information Name, date of birth, and identifying details
Contact Information Email, phone, and address 
Emergency Contacts Emergency contact details
Additional sections Program-specific information


Viewing Profile Sections

  1. Tap a section name to expand and view information.


Editing Profile Sections

  1. Tap the pencil icon next to the section.
  2. Make necessary changes.
  3. Tap Save in the upper right corner.


Adding New Profile Entries

Some sections allow multiple entries (example: Emergency Contacts).

To add new entries:

  1. Select the section.
  2. Tap the plus (+) icon.
  3. Complete information in the new window.
  4. Complete all fields marked with a red asterisk (*).
  5. Tap Save in the top right corner.


Updating Profile Image

Two methods are available for updating the profile image:

Method Description
Gallery Select existing photo from phone library
Camera Take new photo using phone camera

To update using Gallery:

  1. Tap your profile image at the top of the Profile page.
  2. Tap Gallery.
  3. Browse your phone's photo library.
  4. Select an image.
  5. Crop the photo as desired.
  6. Tap Choose to upload.

To update using Camera:

  1. Tap your profile image at the top of the Profile page.
  2. Tap Camera.
  3. Take a photo using your phone's camera.
  4. Crop the photo as desired.
  5. Tap Choose to upload.

 

Resources

This section describes how to access program-related materials and information.

Accessing Resources

  1. Return to the More menu using the back arrow.
  2. Tap Resources.

The Resources section provides program-related materials and information. Available resources vary by institution.

To view resource details:

  1. Browse available resources.
  2. Tap an item to view details or access documents.

 

Help and Support

This section describes procedures for obtaining technical assistance and support.

Accessing Help

  1. Return to the More menu using the back arrow.
  2. Tap Help.
     

Viewing Support Tickets

The system displays all previously submitted support tickets.
 

Creating New Support Tickets

  1. Tap the plus (+) icon in the bottom right corner.
  2. Complete ticket details as described in the following table:
Field Description Required
Subject Brief issue description Yes
Question Detailed explanation of problem Yes
File upload Supporting documentation No
  1. (Optional) Upload a file:
    • Tap Browse to Upload
    • Select your file
    • Verify file meets format and size requirements
  2. Tap Submit.

The support team will respond to your ticket.


Accessing the Help Center

  1. Locate the Help Center hyperlink at the bottom of the Help page.
  2. Tap the link.
  3. The Help Center opens in your mobile browser.

The Help Center contains the following resources:

Resource Type Description
Articles Detailed guides on specific topics
Frequently Asked Questions Common questions and answers
Additional tutorials Step-by-step video and text guides


Using Live Chat

  1. Switch to the chat tab.
  2. Connect with the support team for real-time assistance.

 

Settings

This section describes procedures for customizing application preferences.

Accessing Settings

  1. Return to the More menu using the back arrow.
  2. Tap Settings.
     

Changing Appearance

  1. Tap Appearance.
  2. Select from available options.

The following appearance options are available:

Option Description
Light Mode Bright background with dark text
Dark Mode Dark background with light text for reduced eye strain
Follow System Settings Automatically matches phone display settings
  1. Select your preferred option.

The application immediately updates to reflect your selection.
 

Changing Password

  1. Click Change Password.
  2. Enter your current password.
  3. Create a new password.
    Confirm when prompted. 

Note: If your institution uses SSO (Single Sign-On) authentication, password changes must be made through your institution's authentication system.

 

Logging Out

  1. Navigate to the More tab.
  2. Scroll to the bottom.
  3. Click Logout. Confirm when prompted.
    logout.png

You are now logged out of the application.

 

 

 

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