This guide provides a quick overview of how to use the Exxat Surveys App to create, distribute, and analyze surveys within Exxat Prism.
It covers accessing the app, building surveys from scratch or templates, choosing question types, distributing surveys through multiple channels, and reviewing insights, reports, and individual responses.
The document gives program administrators a streamlined understanding of the end-to-end survey workflow, enabling efficient feedback collection and data-driven program improvement.

Exxat Surveys brings survey creation, distribution, and analysis directly into the Exxat ecosystem, giving institutions a simple and effective way to collect meaningful feedback from students, faculty, and preceptors.
Exxat Surveys is designed to eliminate the need for third-party tools, the Survey App centralizes feedback workflows within Exxat Prism, ensuring every response is captured securely and connected to relevant program data.

By integrating surveys into the same environment where programs already manage placements, compliance, and performance, institutions gain contextual insights that support continuous improvement.

Program Administrators with full access rights - can design tailored surveys, automatically reach the right role groups, monitor participation in real time, and export results for deeper analysis. This connection between feedback and program data helps schools identify trends, address gaps, and strengthen quality across programs.

Exxat Surveys empowers institutions to close the feedback loop by turning every voice into an opportunity for growth.

Key Features

Exxat Surveys delivers a complete, integrated solution for collecting and analyzing feedback within Exxat Prism. It supports accreditation needs, streamlines workflows, and strengthens data-driven decision-making across programs. Key features include:

Integrated Feedback Management
Connects survey responses directly to program data, supporting accreditation, outcomes tracking, and continuous quality improvement.
Simplified Survey Creation
Eliminates the need for third-party tools by offering a built-in platform with flexible question types, templates, and the ability to convert Word/PDF documents into surveys.
Streamlined Distribution Workflows
Reduces administrative workload by enabling systematic distribution to students, faculty, and personnel, as well as public link sharing.
Secure and Institution-Controlled
Ensures all data is stored within Exxat Prism’s secure, role-based environment, giving institutions full control over access and visibility.
Actionable Analytics and Reporting
Provides built-in insights, visual dashboards, raw and aggregate reporting, and export options that help program administrators make informed decisions.
Platform-Wide Impact
Enhances platform adoption by integrating feedback workflows directly into the systems programs already use for placements, compliance, and performance; solidifying Exxat Prism as an end-to-end academic management solution.

Accessing and Navigating the Surveys App

This section walks you through accessing the Surveys App and navigating its core features so you can begin creating and managing surveys efficiently.

Accessing Surveys App

Login to the Exxat Prism using your university credentials.
From the dashboard or hamburger menu, go to the Program section and click Surveys.

You will land on the Surveys App Home screen.

Navigating the Surveys App

This section provides an overview of the Survey Home screen and its key navigation elements.

The Survey Home screen includes the following key elements:

Home Button
Click the Home icon on the left navigation panel to return to the Survey Home screen from anywhere in the app.
Form Library
Select the Form Library icon to access all forms available for creating surveys.
Search Bar
Use the Search Bar at the top of the page to quickly find surveys by name.
View Options
Switch between Grid and List views using the view buttons. This helps you choose how surveys are visually displayed.
Sort and Filter Controls
Apply sorting and filtering to organize survey results based on your preferences (e.g., status, date).
Create Survey
Click Create Survey to start building a new survey.
Profile / Settings
Open your Profile menu on the top right to manage account settings or log out.
Survey List
Review all surveys displayed in the main section. Each survey card shows:
- Survey name
- Status (Open/Closed)
- Closing date
- Response count
- View Analysis link
- Additional options in the three-dot menu

Create Surveys

To create a new survey follow these steps.

Click Create survey. from the Home screen.
Choose one of the following.

Start from Scratch
Copy an existing survey

Create Survey from Scratch

Select Start from scratch tile.
Enter the Basic Details and Click Next.
1. Survey Title: Name for the survey
2. Survey Description: Provide the details of what the survey is and why the survey is conducted.
3. Closing Date: The date when the survey ends.
4. Access Settings: Visible to all program users or only you; cannot be changed after publishing.
5. Add Cover Image: You can upload PNG, JPG, or JPEG files up to 10 MB, to convey the branding or theme for the survey.

Design your survey and click Next
You have three options to create the survey.

Start from Scratch
1. Click ADD NEW SECTION to add a section .
  - Update the section title and description in the Attributes pane..
2. Click Add Questions to add survey questions to the section.
3. Select the question type.

Sl. No.	Question Type	Description
1	Single Choice Question	Allows respondents to select only one option from a list of predefined choices. Use this when you need a single, definitive answer.
2	Multiple Choice Question	Allows respondents to select more than one option from a list. Useful for questions where multiple answers may apply.
3	Short/Long Answer Question	Provides a free-text field where respondents can type either a brief response or a detailed explanation. Use this for open-ended questions.
4	Title	Adds a non-question text heading within your survey. Use this to label sections or provide context without requiring a response.
5	Number	Collects numeric responses only. Ideal for capturing values such as age, quantity, or scores.
6	Select from dropdown	Displays a list of options in a dropdown menu, allowing respondents to choose one option. This helps keep the survey clean when you have many choices.
7	Date picker	Allows respondents to select a specific date from a calendar widget. Useful for collecting dates of events, submissions, or schedules.
8	Date Range Picker	Allows users to select a start and end date to capture a date range.
9	Time Range Picker	Collects a start time and end time within the same day.
10	Toggle	Provides a simple on/off or yes/no switch for binary responses.
11	Attestation	Displays a statement that respondents must read and acknowledge.
12	E-Signature	Allows respondents to provide an electronic signature for verification or consent.
13	Divider	Inserts a horizontal line to visually separate sections or groups of questions.
14	Text Editor	Adds a formatted text block for instructions, descriptions, or additional content.

Enter the Question text and configure its attributes in the Attributes pane.
Click Save.
Click the settings to add instructions for the survey.

Repeat for each question and section.

2. Use a Template

Click Use a template.
Select a Form Template
Review the questions and edit if needed, then click Save

2. Upload a Document:

Click Upload Document
Upload a Word or PDF file, the system will converts the document into a survey form.

Review and edit the converted questions, then click Save.

4. Distribute Survey
You can distribute Survey in any of three ways.

Via Exxat Prism: Distribute the survey to Exxat Prism users in your program.
1. Click Select Recipients in the Via Exxat Prism tile.
2. Select the user persona - Student / Faculty / Personnel, you want to distribute the survey to.
3. Select the students / faculty / personnel from the list. You can also filter the recipients list by applying filters in the Configure Filters section.
4. Click Add / Update Recipients
5. Click Email Template to select the email template to send the survey email
  1. You can pick the email template from the saved templates
    or
  2. You can create a new email template.
    1. Click Add template to add a new template.
    2. Enter a name for the template, Add Subject line, Merge Fields and Description.
    3. Choose if you want to make this template a default template.
    4. Click Save Template.
Additional Email: Distribute the survey to Exxat Prism by entering email ids.
1. Click Add more recipients in the Additional Email tile.
2. Enter the recipient’s first name, last name, and email address; or You can upload the CSV file with the email address.
  Download the CSV Template > Fill the file with recipient details and email id > Upload the CSV file.
3. Click Add / Update Recipients.
Anonymous Link: Distribute the survey via email or different social platforms.
1. Click Generate Public Link in the Anonymous Link tile.
2. Copy the Survey URL or QR Code to distribute or share.
  
  After selecting the recipients, click Next.
Review and Confirm the survey details, then click Publish.

The Survey is now live. You can start collecting and analyzing the responses.

End--

Copy an Existing Survey

Select Copy an existing survey tile.
Choose an existing survey from the list to copy.
Review and edit the Design and Distribution steps.
Click Publish.

End--

View Analysis

You can view the responses and reports of the published surveys.

Click View Analysis on any published survey to access analysis
You can analyze the survey in the following ways
1. Insights: Provides key visual analytics that help you understand survey performance, response trends, and participant behavior at a glance.
  1. Survey Status Overview: Shows the current status of the survey, including how many responses are completed, pending, or not started.
  2. Weekly Response Rates: Displays how many responses were submitted each week to help you track participation trends over time.
  3. Response per distribution channel: Breaks down responses by the channels used to share the survey, such as email or link.
  4. Assignment Completion Time Distribution: Shows how long respondents take to complete the survey, helping you understand average and outlier completion times.
2. Question Summaries: Provides a breakdown of responses for each question, helping you quickly understand patterns, trends, and overall respondent sentiment.
3. Reports: Provides detailed insights from your survey data, including raw responses, aggregated summaries, and downloadable formats to support analysis and decision-making.
  You get two types of reports Raw Report and Aggregate Report. Click on Export Raw Report or Export Aggregate Report to download the report.
  - Raw Report: Shows all individual survey responses exactly as submitted, allowing you to review detailed, respondent-level data.
  - Aggregate Report: Summarizes responses across all participants, displaying totals, averages, and trends for each question.
4. Individual Responses: Displays each respondent’s answers separately, allowing you to review submissions one response at a time for detailed analysis. You can also send reminders to receipients who have not responded.