A SEFWE form is a structured documentation and clinical reasoning framework used primarily by Occupational Therapy (OT) students and educators.

It helps students organize client information and apply clinical reasoning in a systematic and evidence-based way.

SEFWE stands for:

• S – Subjective

• E – Environment

• F – Functioning

• W – What is the problem (Clinical Impression)

• E – Expected Outcomes (Goals & Intervention Plan)

SEFWE forms are commonly used in OT programs, especially during Level II Fieldwork Education, to help students gather, analyze, and synthesize clinical information effectively.

Types of SEFWE Forms in Exxat Prism

There are two SEFWE forms available in Exxat Prism:

1. SEFWE I: Used to evaluate the Fieldwork Site
2. SEFWE II: Used to evaluate the Fieldwork Educator

SEFWE I - Site Evaluation

Purpose

SEFWE I allows students to evaluate the assigned fieldwork site during Level II Fieldwork.

Workflow

1. Student evaluates the assigned site.

   • Completes the evaluation

   • Signs the form

   • Selects their Educator/Site Supervisor

   • Submits the form for review

2. The Fieldwork Educator:

   • Reviews the form

   • Signs it

   • Submits it

3. The Faculty / Program Administrator:

   • Performs final review

   • Publishes the form for future student access

Evaluation Focus Areas

• Occupational Therapy Process:

  • Evaluation

  • Intervention

  • Outcomes

• Aspects of the Environment

• Documentation and Caseload

• Supervision

• Summary of Fieldwork Experience

• Electronic Signature and Completion

Visibility After Publishing

Once published, the completed evaluation appears in:

• Exxat Prism- Program Administrator Dashboard→ Location Evaluations

• Exxat Prism - Student Dashboard → Explore Clinical Locations & Wishlist

Future student batches can view aggregated feedback to understand how previous cohorts evaluated the site.

SEFWE II – Educator Evaluation

Purpose

SEFWE II allows students to rate and provide feedback on their Fieldwork Educator.

Workflow

1. Student evaluates the educator they worked with.

   • Completes the form

   • Signs and submits it

2. The Faculty / Program Administrator:

   • Reviews the submission

   • Publishes the evaluation

Visibility After Publishing

Once published, the evaluation is visible in: Program Administrator → Location Evaluations

Accessing and Summiting SEFWE Form 

1. Login to Exxat Prism using their University Credentials.

2. From Student dashboard navigate to Profile section and click View Learning Activities.
   

3. In the Forms/ Evaluations tab, Select the course to expand and scroll to see SEFWE forms.
   

4. Click on the Get Started in the STATUS column to start evaluation. 

5. Complete the form. 

6. E-sign the form 

7. Select the Educator

8. Click Submit. 
   

For SEFWE I:

• The form is routed to the Fieldwork Educator for review and signature.

For SEFWE II:

• The form is submitted directly for administrative review.

The status of the form changes to Pending Educator Review or Pending School Review, depending on the form.