1. Select Courses from your dashboard or left menu.  
   

2. Select the Course you’d like to manage.  
   
    

3. Select Attestation from the left panel.  
   
    

4. You’ll be taken to the attestations page where you can view all attestations created previously. 
   
    

5. To add a new attestation, click +Add Attestation. 
   
    

6. A drawer will open. Enter your attestations details and click Save when done. 

   1. Show it to students

   2. Title 

   3. Content 

   4. Due date – When sign off is due. 
      

    

Note: Once a student attests the attestations, you will not be able to edit the title, content, and cohort for the student. 

Setting Up Student Program Requirements

Program Requirements in Exxat Prism allow administrators to define the criteria students must meet to successfully complete their program. These requirements can be tailored to your institution and help track student progress toward graduation.

Program Requirements also support Timesheets as a Learning Activity, enabling programs to:

• Require students to log clinical hours or patient activities

• Track progress based on submitted and approved hours

• Automatically mark requirements as complete when criteria are met

This ensures better visibility, improved compliance, and a more structured way to monitor experiential learning.

1. Login to Exxat Prism using your university credentials.

2. Go to Students section from the Exxat Prism dashboard or the hamburger menu.
    

3. In the top-menu click Setup tab and in the left menu select Program Requirements.
   
   The page displays all configured program requirements Use filters to view cohort-specific requirements.
4. From the top of the grid, click + Add Program Requirement to create add a new requirement.
   • In the Action column, click edit icon, to edit the requirement.
   • In the Action column, click the trash icon to delete the requirement.  
     
      
5. In the Program Requirement drawer, 
   1. Select the Type of Requirement
   2. Enter a Name for the Program Requirement
   3. Provide an Description
   4. select if you want to Share the requirement with other cohorts.

   5. Click Save.
      

      The program requirement is added successfully.

Setting up Student's Areas of Professional Interest

You can set up Student Areas of Professional Interest, providing your students with the opportunity to select their professional interests throughout their program. They can also share their Professional Interest with their CIs through their profile link.

1. Login to Exxat Prism using your university credentials.

2. Go to Students section from the Exxat Prism dashboard or the hamburger menu.
   

3. Click on the Setup Tab
   
4. Select Areas of professional interest from the left-menu
   
5. Select the pencil icon, you'll have the chance to choose the names for settings and assign color codes
   These settings are meant for your students to select when specifying their Areas of Professional Interest, which can be shared with their CI's via their profile link 
   
   
6. You would also have the flexibility to delete any selected settings at your convenience
   However, please be aware that the system restricts you from deleting any settings to those ones already included in your Program Details. This is because your program settings may be tied to other data i.e. Placements in Exxat Prism system
   

Setting Up Additional Profile Details

You may have specific questions you’d like your students to answer. Whether it is related to placement or not, the Additional Profile Details section can assist via the Questionnaire. Once available, students will access the questionnaire via their profile. 

1. Login to Exxat Prism using your university credentials.

2. Go to Students section from the Exxat Prism dashboard or the hamburger menu.
   

3. Select Setup from the ribbon at the top of the page.
   
4. Select Additional Profile Details from the left panel.
   
5. In this section, you will find the Questionnaire section. Any questions you’ve previously added will be listed. Click on + Add Question. 
   a. To view questions added for specific cohorts, use the filter option.
   
   
6. A drawer will open. Enter your question, decide if it is mandatory, and whether it should be shared with all cohorts. Once done, click Add.
   a. If the question is cohort specific, uncheck the box and select the desired cohort.
   
   
7. Once, you’ve added all necessary questions, click Save.
   
   
8. The drawer will close, and your questions will be listed. 
9. If you’d like to rearrange your questions, click Re-order.
   
   
10. A drawer will open; drag and drop each question to the desired order, and click Save once done.
    
    
11. You can also update or edit existing questions. Click on Pencil available under the Actions section.
    
12. A drawer will open to update existing questions, make changes, and click on Save + Proceed.
    

Managing Student Experience Settings

The Student Experience Settings in Exxat Prism allow program administrators to control what students can see, access, and manage within their accounts.

This includes two key areas:

• Actions & Permissions – Control which features and actions students can access

• Profile Fields – Configure how student profile data is displayed, edited, and required

These settings help ensure:

• A consistent student experience across your program

• Compliance with institutional and accreditation requirements

• Accurate and complete student data for reporting

Access Student Experience Settings

1. Login to Exxat Prism using your university credentials.

2. Go to Students section from the Exxat Prism dashboard or the hamburger menu.
   

3. In the top-menu navigate to the Setup tab. 
4. In the left-menu scroll down to the Student Experience Settings section. 
   

End--

Actions and Permissions

1. In the Student Experience Settings , click Actions and Permissions. 
   
   You will see a list of configurable items that control what students can view or perform.

2. Enable / Disable Configurable options

   • Toggle ON → Feature is visible/accessible to students

   • Toggle OFF → Feature is hidden/restricted

3. Configurable Options
   • Placement Information

     • Housing and Parking: Allow students to view housing and parking details

     • Add Clinical Instructor: Allow students to add or manage clinical instructor details

     • Contract Documents: Control visibility of contracts and related documents

     • Other Students Placed Here: Show or hide peer placement visibility

   • Student Profile

     • Profile Picture Upload: Allow students to upload or update their profile picture

     • Additional Documents: Allow students to upload, view, and share new documents. 

End--

 

Profile Fields

The Profile Fields configuration allows administrators to control how student profile data is managed.

You can define whether each field is:

• Visible or Hidden

• Required or Optional

• Editable by Student

Note: Fields populated via a data feed are marked as read-only for students and will be disabled for students. 

The Student Experience Settings empower administrators to:

• Control what students can access and perform

• Ensure required data is collected consistently

• Maintain clean, report-ready student records

• Adapt the system to program-specific needs

Key considerations

1. Only optional fields can be marked as mandatory: When a field is set as Required,  it must remain visible and editable by students, and the option to hide the field is automatically disabled.
    

2. Fields populated via a data feed are read-only for students: These fields cannot be edited, and are marked as read only.  While administrators can still control the visibility of these fields, the editable option remains disabled, and the required setting—if enabled—is locked.
    

3. Bulk import templates dynamically adjust based on field configuration: If a field is marked as required, it becomes mandatory in the import template, and any missing values will trigger validation errors.
    For example, if Date of Birth (DOB) is required, the system will display an error such as “DOB should not be empty” when the field is left blank.
    

4. A new column called Mandatory Profile Completion Status is available in the Student Information Report: It displays progress in the format of filled mandatory fields versus total mandatory fields. Additionally, students can view their overall profile completion percentage directly within their profile.

 

Steps

1. In the Student Experience Settings , click Profile Fields
    
   You will see a list of configurable items that control what students can view , edit and are mandatory. 
2. Enable / Disable Configurable options

   1. Visible

      1. ON → Field appears in student profile

      2. OFF → Field hidden

   2. Required

      1. ON → Field is mandatory to fill.

      2. OFF → Field  is optional to fill.

   3. Editable

      1. ON → Field is editable by students 

      2. OFF → Field cannot be edited by students

3. Configurable fields
   • Middle Name
   • Preferred Name
   • Maiden Name
   • Pronoun
   • Date of Birth
   • Gender
   • Ethnicity
   • Race
   • SSN
   • Veteran Status