Reviewing Patient Logs

Once your students begin submitting patient logs, you’ll be able to review their logs and mark any if they need edits.

1. Select Learning Activities from the dashboard or the hamburger menu.
   
    
2. Select Patient Logs for the desired course offering.
   
   You can also find the course or rotation you’d like to review using the Learning Activity Groups, simply select your desired course or rotation.
   
   You’ll be taken to the Patient Logs page, which will display all placed students and their current log count, a breakdown by status, and recent activity details.
3. Click on any of the Log Count BY Status to begin reviewing patient logs.
   
    
4. On the Review Logs page, you'll see a summary at the top showing the number of logs in each status. From this page, you can:

   1. Approve logs: Select and approve individual logs, multiple logs, or all logs using the checkboxes.
      

   2. Mark as Needs Attention: Flag individual, multiple, or all logs that require further review. Adding a comment or the feedback is mandatory mark the logs as needs attention. 

      Note: Students will now receive an email notifications on email id registered with Exxat Prism Login when a log is marked Needs Attention.
      
      
      

   3. Filter logs by their current status.
      

   4. Sort logs by the date of submission.
      

   5. Edit columns to customize the layout by rearranging or selecting columns based on your preferences.
      

   6. Export logs: Download log details to an Excel file for offline access or analysis.
      

   7. Review individual logs by clicking on the LOG ID to view full details.
      
      On the Edit log page you can do the following

      1. Update the log record.
      2. Delete the log record
      3. Mark as Needs attention
      4. Provide Feedback
      5. Download the log record as PDF.
         
         
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Patient Log Reports

Patient log reports in Exxat provide a comprehensive overview of patient data, including demographics, clinical sessions, treatment progress, outcomes, and documentation. These reports are invaluable for quality assurance, research, and regulatory compliance. Exxat Prism offers various report types, such as individual patient reports, group reports, and statistical reports. Additionally, users can customize reports to meet specific needs, such as filtering data or exporting reports. Below is the list of all the available reports.

 

Navigating to Reports

1. Select 'Learning Activities' from your left menu or dashboard. 
   
   
   
2. Click on 'Reports' on the top left hand of the screen.
   
   
   
3. You will see a list of all the reports available for Learning Activities in your program with a short description of the report.
   

Reports

Aggregate Log Count Report

Aggregate Log Count Report is a metric that measures the total number of patient logs submitted by a student across their clinical rotations. It provides insight into a student's clinical activity and engagement but does not assess the quality of the documentation. This metric can be used to track student progress, evaluate workload, identify areas for improvement, and assess the effectiveness of the clinical education program. 

A. After clicking on the report name, click on 'Select Course Offerings' to get a list of all Course Offerings in your program.


B. You will see a list of all course offerings available in your program. You can search for specific courses using the Course Number, Course Name, Academic Year, Professional Year, Term, Cohort or Campus. 


C. After selecting the course offerings, the page will show you a list of all the selected courses. If you wish to get more granular results, you can apply the filters for on 'Rotation', 'Settings' or 'Status'. Once the selections have been made you can click on the 'Generate Report' button.


 

Aggregate Raw Data Report

Aggregate Raw Data Report is a comprehensive dataset that includes all the unprocessed information collected from patient logs submitted by students during their clinical rotations. This raw data offers a detailed view of each student's clinical activity, allowing for in-depth analysis of their performance, behaviour, and patterns. It can be used for various purposes, such as research, quality improvement, benchmarking, and individual student analysis.

A. After clicking on the report name, click on 'Select Course Offerings' to get a list of all Course Offerings in your program.


B. You will see a list of all course offerings available in your program. You can search for specific courses using the Course Number, Course Name, Academic Year, Professional Year, Term, Cohort or Campus. 


C. After selecting the course offerings, the page will show you a list of all the selected courses. If you wish to get more granular results, you can apply the filters for on 'Rotation', 'Settings' or 'Status'. Once the selections have been made you can click on the 'Generate Report' button.


 

Patient Log Aggregate Report

Patient Log Aggregate Report provides a comprehensive overview of patient log data, allowing for analysis across various criteria. By aggregating data from multiple sources, the report enables identification of trends, patterns, and key performance indicators related to patient care, student performance, and program effectiveness. This data can be used for program evaluation, student assessment, clinical practice analysis, benchmarking, and quality improvement initiatives.

A. After clicking on the report name, click on 'Select Course Offerings' to get a list of all Course Offerings in your program.


B. You will see a list of all course offerings available in your program. You can search for specific courses using the Course Number, Course Name, Academic Year, Professional Year, Term, Cohort or Campus. 


C. After selecting the course offerings, the page will show you a list of all the selected courses. If you wish to get more granular results, you can apply the filters for on 'Template Name', 'Clinical Experience', 'Settings' or 'Status', 'Student', 'Site' & 'Location'. You can also use the group by option to get precise data. Once the selections have been made you can click on the 'Generate Report' button.


 

Patient Log Report by Rotation

Patient log Report by Rotation provides a detailed analysis of a student's performance within a specific clinical placement. It filters patient log data to focus on the student's interactions with a particular preceptor, offering insights into treatment time, outcomes, and comparisons with other students in the same rotation.

A. After clicking on the report name, click on 'Select Course Offerings' to get a list of all Course Offerings in your program. 


B. You will see a list of all course offerings available in your program. You can search for specific courses using the Course Number, Course Name, Academic Year, Professional Year, Term, Cohort or Campus. 


C. After selecting the course offerings, the page will show you a list of all the selected courses. If you wish to get more granular results, you can apply the filters for on 'Rotation', 'Settings' or 'Students'. Once the selections have been made you can click on the 'Generate Report' button.

Patient Log Statistics Report

Patient Log Statistics Report offers a visual representation of patient log data for each student across their clinical rotations. These graphs provide a quick and easy way to analyse trends, patterns, and performance metrics. By visualizing data in various formats, educators can gain insights into student performance, identify areas for improvement, and make informed decisions to enhance the clinical education program.

A. After clicking on the report name, click on 'Select Course Offerings' to get a list of all Course Offerings in your program. 


B. You will see a list of all course offerings available in your program. You can search for specific courses using the Course Number, Course Name, Academic Year, Professional Year, Term, Cohort or Campus. 


C. After selecting the course offerings, the page will show you a list of all the selected courses with student names. If you wish to get more granular results, you can apply the filters for on 'Rotation', 'Settings' or 'Status'. Once the selections have been made you can click on the 'View Statistics' button.
Note: Statistics can be view either by Settings or Rotation.


D. In the Rotation view you will first select the student and then see information such as Rotation Details, Total number of Patient Logs, Age Group of Patients, Environment of Care, If any collaborative care was provided & Any Diagnosis on the basis of Student Rotation. 


E. In the Setting view also you will first select the student and then see information such as Rotation Details, Total number of Patient Logs, Age Group of Patients, Environment of Care, if any collaborative care was provided & Any Diagnosis on the basis of each setting. 


 

Optional Procedure Count Report

Optional Procedure Count Report offers an aggregated view across different courses, rotations, students, sites, locations and settings for the patient logs. The status of the patient log can be submitted, In progress or pending to be reviewed.  

To access the report follow these steps.

1. Click on the Report name.
   
   
2. In the menu bar Click Select Course Offerings menu, to get a list of all course offerings in your program. 
   
3. Search for Specific courses using the course number, course name, academic year, professional year, term, cohort or campus details.
   
4. Select a course offering. 
   List of all the selected courses with student names is populated. 
   For granular results, apply the Rotation, Settings, Status, or Student filter as required. 
5. Click Download Report.
   Report is downloaded in a CSV file format. 

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