Course Offerings in Exxat Prism allow administrators to schedule courses for specific cohorts, terms, and academic years. Once a course offering is created, it becomes available for placement management, coursework, forms, and evaluations associated with that course.

You can create course offerings in three ways:

• Add a new course offering when you want to create an individual offering.

• Clone an existing course offering when you want to reuse information and setup from an existing offering.

• Bulk import course offerings when you need to create multiple offerings using an import file.

From the Course Offerings page, you can also edit or delete existing offerings and select a Course Name to view its details.

You can also watch our video tutorial:

Access Course Offering Page

1. Login to the Exxat Prism using your university credentials. 
2. From the Exxat Prism dashboard or the hamburger menu, select Courses.
   

You will be navigated to the Course Offerings page. The Course Offerings page displays a list of all existing course offerings in your program.

From this page you can:

• Add a new course offering using + Add Course Offering
   
• Edit an existing course offering using the Edit icon
   
• Clone an existing course offering using the Clone icon
   
• Delete a course offering using the Trash icon
   
• Click on the Course Name to see the Course Details page
   

Add a new course offering

1. In  the course Offerings Page , click + Add Course Offering.
2. In Add Course Offering  drawer, enter the following information.

   • Cohort

   • Term

   • Academic Year

   • Start Date

   • End Date

   • Professional Year

   • Course Identifier

   • Course – Select one or more courses from the dropdown list.
     Note: If the course you need does not appear in the dropdown list, ensure that the course has been added to the Course Catalog.

   • Courses assigned: any courses associated with the selected cohorts will be seen here.

3. Click Save. 
   The Course Offering is successfully added and will appear in the Course Offerings list.

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Edit a Course Offering

You can edit course offering details if changes are required after the offering has been created.

1. In  the course Offerings Page , locate the course offering you want to update. 
2. In the Action column,  click the Edit icon.
   Edit Course Offering drawer will open.
3. Make the necessary changes to the course offering settings.
   Note: Cohort and Selected Courses fields cannot be modified after the course offering is created. 
4. Click Save.

Course Offering is successfully updated.

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Clone a Course Offering

Clone  from option will allow you to clone the Course offering information section, Resources and LAM setup from any existing course offering to another course offering. 

1. In  the course Offerings Page , locate the course offering you want to update. 
2. In the Action column,  click the Clone icon
3. Make necessary changes to the course details for the New Course Offering. 
   Note: Make changes to at least one field to proceed to the next step.
4. Click Next
   
5. Check or uncheck the different data types—such as Course Information, Course Measures, Resources, and Attestations—based on the information you want to copy to the new course offering. Only the selected items will be cloned to the new course offering.
6. Click Next
   
7.  choose the learning activity types you want to include in the cloned course offering: Forms/Evaluations, Case Log, Timesheet, and Time Off
8. Under Activation Status, select one of the following:
   1. Clone Activation to retain the activation status during cloning.
   2. Keep inactive to keep the cloned learning activities inactive.

9. Use the Forms/Evaluations, Case Log, Timesheet, and Time Off tabs to review the available activities for each selected learning activity type.
10. Select the checkbox next to each activity you want to clone. Clear the checkbox for any activity you do not want to include.
11. After reviewing your selections, select Clone to clone the course offering with the selected learning activities. To return to the previous step and make changes, select Previous.
12. Click Save.
    

Course Offering is created successfully. 

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Delete a Course Offering

You can delete a course offering if it is no longer required.

1. In  the course Offerings Page , locate the course offering you want to delete. 
2. In the Action column,  click the Trash icon.
   Edit Course Offering drawer will open.
3. Enter the displayed number and click Yes, to continue. 
   

Course Offering is successfully deleted.

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Bulk Import Course Offering

To bulk Import Course Offerings follow these steps. 

1. Select Courses from the Exxat Prism dashboard or the Hamburger menu
   
2. Navigate to the Setup tab, go to Course Management , select Import Course Offerings.
3. Click the add icon in the Bulk Import Instance Grid.
   
4. Read the instructions in Steps to Initiate Bulk Import, prepare the import template, and click Next.
   
5. Enter a title or name for the import instance, upload the file and click Next. 
   
6. Review the data and click Import
   
7. You will see the upload instance recorded in the Bulk Import instance grid along with the details of initiation. 
   

The upload instance appears in the Bulk Import Instance Grid, along with its initiation details.

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Troubleshooting

Frequently Asked Questions