This document provides a comprehensive guide on managing courses within Prism, covering essential details to share with students and facilitating administrative tasks such as generating syllabi, defining course measures, organizing resources, and scheduling course events.

• Managing Course Details and Attributes
  • Managing Course Measures
  • Managing Course Resources
  • Managing Course Event Schedule
  • Managing Course Resources
  • Managing Course Registration
• Register Student for Course
• Managing Student Communication and Intervention 
• Managing Course Announcements
• Managing Course Attestation 

Managing Course Details and Attributes

As you build your courses within Prism, you may want to add valuable details which you can share with students and also use to generate a syllabus.

1. Select Courses from your dashboard or left menu.
   
   
   
2. Select the Course you’d like to manage.
   
   
   
3. You’ll be taken to the Course’s About page. The About page will have several sections available for you to manage.
   
   
   
4. Course Details: add a course description, credit and hour information along with other details and decide if this information should be shared with sites within the Site Resources page.
   
   
   
5. Attributes: if your program uses curriculum mapping, attributes are a great tool to track important aspects of your curriculum and enable generation of filtered reports based on specific topics, teaching methodology, assessment types, and more.
   
   
   
6. Faculty & Staff: if any of your faculty members help with managing courses, you’ll first have to give them access to the course before they can see it on their portal.
   
   
   
7. Provide any details on any pre-requisites and co-requisites.
   
   
   
8. Add details on textbooks and other resources your students may need.
   
   
   
9. Add information as to the evaluation criteria that will be used for this course.
   
   
   
10. Add course policies using the + icon. Edit any existing policies using the pencil icon.
    
    
    
11. The grading scale at the end of the page will be view-only. Please head over to the Program Details section to make any necessary changes.
    
    
    
12. Once you have added all necessary information, you can download a word file of your course profile. Click Generate Syllabus at the top of the page.
    
    
    
13.  A drawer will open, and you can select the different sections you’d like to include in your file. Once ready, click Download.
    

Managing Course Measures

Measures are the components that build your courses I.e course objectives, instructional objectives, course learning outcomes, course goals etc. You can add, edit and delete them directly in the system.

1. Select Courses from your dashboard or left menu.
   
2. Select the Course you’d like to manage.
   
3. Select Measures from the left panel.
   

Adding Measures

1. If the measures have been added already, you will find downward arrow to expand and view the data. If no data has been added, you will find the “+” icon to add a new measure in the system for a particular category.
   
   
   
2. You can add a measure by clicking on “+” from the measure category card.
   
   
   
3. A drawer will pop up asking you to fill the details for the measure you are adding. Click Save once done.
   1. Code: This is the number of the measure you are adding. I.e 1, 2, 3 etc.
   2. Description: This is the actual description of the measure you are adding.
   3. Tags: You can add any tag to this objective. For example: In progress, Reviewed, Need Review or Need attention, Highest level objective etc. In the below screenshot you can see few examples of tags. Tags work as sticky notes for you and your team to be able to generate a report based on what has been tagged. If faculty have tagged their objective as “needs reviewed” then the person overseeing the mappings can generate a report and check which objective needs to be reviewed and then tag them as “reviewed”.
      
      
      
4. To add a tag: Click on “+” icon. A pop up will appear allowing you to select from your existing list.
5. Check off the tags you’d like to add and click Apply.
6. If the tag you’d like to add is not listed, click Add. This will allow you to create a new tag with a color associated to it.
   

Editing Measures

1. In order to edit any measure, you can click on the objective and then the pencil icon next to the measure and you will find a drawer pop up on the right-hand side as similar to as how you add the measures. On the description box you can edit the measure.
   
   
   
2. Click on Save once done.
   

Deleting Measures

1. In order to delete a measure, you will have to click on the same pencil icon which will take you to the edit drawer of that measure.
   
   
   
2. On the right-hand side next to the save button, you will find the 3 dots as show in below:
3. When you click on the 3 dots, it shows the option to delete the measure.
   
   
   
4. Once you click on delete, the measure will be deleted along with any mappings/attributes associated.

Managing Course Resources

You may want to share course-related resources with your students. Read on to learn how!

1. Select Courses from your dashboard or left menu.
   
   
   
2. Select the Course you’d like to manage.
   
   
   
3. Select Resources from the left panel.
   
   
   
4. Select a category from the middle panel to start adding resources.
5. The Category List displays the following options: 
   1. Syllabus  
   2. Courses Policy Documents  
   3. Reading Materials 
      
      
      
6. Not seeing any options within the category list, or would you like to update your list? Click on the pencil icon.
   
   
   
7. A drawer will appear showing you all your categories. Make all necessary changes and click Save once done.
   
   
   
8. Once you select an item within the category list, you will see all resources added for that category.
   
   1. If you’d like to filter to view only documents, links, etc., you can uncheck any options.
      
      
      
   2. To edit an existing resource, click on the pencil icon.
   3. To delete a resource, click on the trash bin.
      
      
      
9. To add a new resource, click +Add Resource. 
10. 

On the Resources window, you can filter the view by selecting or deselecting the resource type. 

Managing Course Event Schedule

Within Prism, you can create your entire class schedule for each course.

1. Select Courses from your dashboard or left menu.
   
2. Select the Course you’d like to manage.
   
   
   
3. Select Event Schedule from the left panel.
   
   
   
4. On the event schedule tab, you will find “Add Event” button on the right-hand side. This will allow you to add events.
   1. Click on the pencil icon to edit existing events.
   2. Click on the trash bin to delete events.
      
      
      
5. A drawer will open where you can provide event details. Click Save once done.
   1. Event Faculty: this dropdown will only list faculty assigned to this particular course.
   2. Instructional Methods: if you have activated any attribute for a course event during the mapping setup, that will show up within this dropdown.
      
      
      

Manage Student Course Registration

While students within the selected cohort for a course will automatically be registered, you may need to make changes!

This feature will also allow you to register students outside of the selected cohort.

1. Select Courses from your dashboard or left menu.
   
   
   
2. Select the Course you’d like to manage.
   
   
   
3. Open up the Students option from the left panel and select Student Registration.
   
   
   
4. The system will display all students registered for the course.
   
5. If you would like to register additional students, you have two options:
   1. + Select to Register allows you to find and select students from the system
   2. + Upload List to Register allows you to upload a list of students
      (please note that students must exist in the system for them to be registered for the course)
6. To search and select students, click + Select to Register.
   
   
   
7. A drawer will open. Use the search options available and click Search Record.
   
   
   
8. Select the students you’d like to register for the course and click Register.
   
   
   
9. If you prefer to upload a list, click + Upload List to Register.
   
   
   
10. A drawer will open. Download the template provided.
    
    
    
11. On the downloaded file, enter your student roster. Please provide their first and last name, along with an email address. Once done, head back to the system and upload your file.
12. The system will then find your students in the database. Click Register.
    1. If your list includes any students who are not yet added the system, you will not be able to move forward.
       
       
       
       
13. To unregister any student, click Unregister from the Action column for the desired student.
    

Managing Student’s Communications and Interventions through Course Offering

or your course offerings created, you will be able to log the communications and interventions for all students registered to that course from the same page without going to the students page.

1. On your dashboard, select Courses.
   
   
   (A)You can also access this from the left hand side menu.

2. You’ll be redirected to the Course Offerings tab. Here you will see all course offerings previously added to your system.
   

3. When you click on a course offering, you will find the “Communications & Interventions” page under Students. Click on it.
   
   
   
4. This will show you list of all students registered to the course on the left side and you can now begin to log the information for each student. You will find the two different tabs one for Communication and next to it one for Intervention.
   
5. By default, you will be on the Communications tab where you can use the “Add Communication” button to add the details.   
   
6. A drawer will open up on the right hand side where you can fill out all the details while adding a communication.
   
7. Click on Save once you fill out the details on the top right hand side.
8. When you switch to Interventions, you will find the “Add intervention” button on right hand side to add the details.
   
9. Click on +Add interventions button
   
10. A drawer will pop up on the right hand side where you can add the details for intervention. Click on save once done.
    

Managing Course Announcements

You can use the announcements feature to provide updates or inform students of upcoming items related to a course!

1. Select Courses from your dashboard or left menu.
   
   
   
2. Select the Course you’d like to manage.
   
   
   
3. Select Announcements from the left panel.
   
   
   
4. The system will load all announcements created previously. Click on + Add Announcement.
   1. To edit existing announcements, click the pencil icon.
   2. To delete existing announcements, click the trash icon.
      
      
      
5. A drawer will open. Enter in any necessary information and click Save once done.
   
   1. Show on site resources page: this will be shared with sites on the Site Resources page.
   2. Show it to student: turning this on will show it to your students on their dashboard once they login.
      

Managing Course Attestation 

 

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