Device Compatibility and Download

The Exxat Student mobile application is compatible with both Android and iOS mobile devices.

Download the application directly from the AppStore or the play store. 

You can also scan the QR code on the Exxat Prism Student dashboard to go to the App Store or Play Store and download the application.

Sign In

1. Tap the Exxat Student icon on your iOS or Android device, to open the application. 
   

2. Enter your Username, click Next, and enter your Password (University Credentials).

3. Click Sign in.
   

Note:

• If you do not remember your password, select Forgot Password?

• You will receive an email at your registered email address with instructions to reset your password.

• If login issues persist, contact prism-support@exxat.com for assistance.

When you log in, you will be prompted to activate Touch ID/Face ID. Tap Yes, let’s do it to enable it, or No, thank you to skip.

Navigating the Exxat Student Mobile App

Managing the Home Page

The Home Page functions as the primary dashboard of the Exxat Student app. It presents a consolidated view of current placements, school announcements, program requirements, and any pending compliance items or attestations.

From this screen, students can quickly access Announcements, Compliance tasks, Assignments, and other school-related updates. The Home Page helps students remain organized, track outstanding tasks, and stay informed about important institutional communications.

Viewing Notifications

The notification icon displays all communications sent by your institution.

Tap the notification (Bell) icon in the top-right corner of the screen to view notifications.

Viewing Current Placements

Current placements appear at the top of the Home screen. Each placement card includes the following information:

Field	Description
Course number and name	The course identifier and course title
Location	The placement site location
Rotation information	Details related to the current rotation
Placement dates	The start and end dates of the placement
Settings information	Configuration details associated with the placement

Accessing Placement Details

1. Tap the Placement card.

2. You will be navigated to the coursework section and the placement detail view opens and displays associated learning activities.

Completing Attestations

Attestations are mandatory acknowledgments required by your institution.

Viewing Attestations

1. Scroll down to the Attestations section on the Home Page.
   

2. Tap Attestations tile to see all the attestations. 

   • Completed attestations are marked as Agreed. 

   • Incomplete attestations show an I Agree tag.

3. Tap the attestation with the I Agree tag to review and complete it.
4. Review the information displayed on each attestation card, including the title, description, and due date.
5. Tap I Agree.
   

6. Review the confirmation message.

7. Tap Confirm to complete the attestation.
   

Compliance Management

The Compliance tab displays all requirements set by your school and their current status to help track completion.

To access compliance information, tap on the Compliance tile in the home-screen or tap the Compliance menu at the bottom of the screen.

Compliance Sections

Compliance Status Definitions

Uploading Compliance Documents

1. Tap a document with Get Started status.
   

2. Tap the plus (+) icon to add the document.
   

3. Enter the required details, such as dates and notes.

4. Tap Upload Files and select a file from your device.
   Confirm that the file meets the required format and size.
   

5. Tap Submit.

Viewing and Downloading Documents

• Tap View Documents, select a document, and tap View Document to open it.

• Tap Download to save the document for offline access.
  

Editing Compliance Documents

Documents can be managed based on their status to edit pending records or update existing submissions as needed.

• If the document status is Pending review:
  1. Tap the document.
  2. Click on the Pencil Icon.
     
  3. Make the required updates.
  4. Tap Submit.
      

• If the document status is Expired or About to Expire:

  1. Select the requirement.
  2. Tap Add New Record.
  3. Upload the new document.
  4. The previous record is automatically archived.

Coursework Management

The Coursework tab allows students to view placements and access learning activities assigned by their school.

To access coursework information, tap the Coursework menu at the bottom of the screen.

Coursework Sections

The Coursework section helps students view and manage their placements and enrolled courses in one place. It provides a clear overview of current, completed, and upcoming clinical experiences along with academic coursework.

Different Placement Types:

Accessing Placement Details

Tap a Placement name to view detailed information, including:

• Course Number and Name

• Location

• Rotation Information

• Placement Dates

• Patient Log

• Timesheet

• Time Off

• Evaluation

Within a placement, students can manage Patient logs, Timesheets, Time Off requests, and Evaluations to track clinical activities and complete required submissions.

Managing Patient Logs

Patient Logs enable students to document, monitor, and manage their patient encounters during clinical placements.

Patient Log Statuses

• In Progress – Logs started but not submitted

• Pending Review – Logs submitted and awaiting review

• Approved – Logs reviewed and approved

• Needs Attention – Logs requiring updates or resubmission

Adding New Patient Logs

1. Navigate to the Patient Log section.

2. Tap the +Add New Patient button.
   

3. Complete all required sections.

4. Save the log or Submit it for review.

Managing Timesheets

Timesheets are used to record and submit hours completed during placements.

Timesheet Statuses

• In Progress – Timesheet has been started but not yet submitted. 

• Pending Review – Timesheet has been submitted and is awaiting review. 

• Approved – Timesheet has been reviewed and approved. 

• Not Approved – Timesheet has been reviewed but not accepted and may require correction or resubmission.

Adding and Submitting Timesheets

1. Tap +Add Timesheet button.
   

2. Enter the required details.

3. Tap Save to continue later or Send for Review to submit.

Requesting Time Off

Students can request time off directly from within a placement.

Time Off Request Statuses

• In Progress – The request has been started but not yet submitted. 

• Pending Review – The request has been submitted and is awaiting approval. 

• Approved – The request has been reviewed and approved. 

• Not Approved – The request has been reviewed and declined.

Submitting a Time Off Request

1. Tap the +Add Timeoff button. 
   

2. Enter the requested dates, reason, and makeup plan.

3. Upload supporting documents if required.

4. Tap Send for Review.

Forms and Evaluations

Students can access and complete forms and evaluations directly within their placement. To access Forms & Evaluations:

1. Tap Evaluations.
   
   A list of all evaluations will appear along with their status.
2. Tap on an Evaluation to view, start, or continue working on it.

Evaluations Statuses

• Get Started – The evaluation is available but has not yet been started.
• In Progress – The evaluation has been started but is not yet complete.
• Pending Review – The evaluation has been submitted and is awaiting review.
• Pending Student Review – The evaluation has been reviewed and is awaiting acknowledgment or action from the student.

Switching Between Placements

Tap Switch Placement in the upper-right corner of the screen. The system returns you to the Coursework page, where you can select another placement.

More Tab Operations

The More tab provides access to additional features and settings.

Profile Management

Students can view, edit, and add profile information, including emergency contacts and profile images. Sections can be expanded, edited, or updated as needed.

To view profile details:

1. Tap on the More vertical ellipsis.

2. Tap Profile.

3. Tap a section to expand and view details.

To edit profile information:

1. Tap the edit (pencil) icon next to a section.
   
2. Make changes.
3. Tap Save.

To add a new entry:

1. Tap a section (for example, Emergency Contacts).
2. Tap the add (+) icon.
   
3. Enter details.
4. Tap Save.

To update your profile image:

1. Tap the profile image at the top.
   
2. Select Gallery or Camera.
3. Choose or take a photo.
4. Crop and tap Choose.

Academics

The Academics section provides access to your academic information, including academic status, enrollment details, program progress, requirements, and assigned faculty or advisors.

To view academic details:

1. Tap on the More vertical ellipsis.
2. Tap Academics.
3. View your academic summary, including status, enrollment year, expected graduation, and program details.
   
4. Scroll to view cohort, requirements, and progress indicators.
   Review notes and documents shared by faculty or the system.

Communications

The Communications section displays messages, updates, and important notifications shared by your institution.

To view communications:

1. Tap on the More vertical ellipsis.
2. Tap Communications.
   Browse the list of messages or updates.
3. Tap any item to open and view details.
   
   Review announcements shared by faculty or administrators.

Interventions

The Interventions section provides access to assigned interventions and related support actions.

To view interventions:

1. Tap on the More vertical ellipsis.
2. Tap Interventions.
   View the list of assigned interventions.
3. Tap an intervention to open details.
   
   Review status, notes, and related updates.

Resources

The Resources section provides access to institution-specific documents, materials, and contact information. Available resources vary by program. It includes two tabs: School Resources and School Contacts.

To view School Resources:

1. Tap on the More vertical ellipsis.
2. Tap Resources.
3. Open the School Resources tab to view all available materials.
   
4. Tap any item to view or open it.
   
   Use the dropdown to select a category, search to find a resource, and filter to refine results.

To view School Contacts:

1. Tap the School Contacts tab.
   
   Browse the list of available contacts.
2. Tap any contact to view details.
   

Help and Support

The Help & Support section allows students to quickly get assistance, track their queries, and connect with the support team. You can submit new tickets, review your previous requests, or use Live Chat for immediate help. 

To access Help and Support:

1. Tap on the More vertical ellipsis.

2. Tap Help.
   List of all submitted requests will be displayed.
   

3. Tap a ticket to view details.

To create a new ticket:

1. Tap the add (+) icon.
   
2. Enter a Subject and Question.
   
3. (Optional) Tap Browse to Upload to attach a file.
4. Tap Submit.

To use Live Chat:

1. Tap the Chat tab.
   
2. Start a conversation with support.

Settings

The Settings section allows users to customize application preferences.

To access Settings:

1. Tap More (three dots).
2. Tap Settings.

To change appearance:

1. Tap Appearance.
2. Select one of the following options:
   • Light Mode
   • Dark Mode
   • System Default
     
     Changes take effect immediately after selection.

Logging Out

1. Tap on the More vertical ellipsis.

2. Scroll to the bottom of the screen.

3. Tap Logout and confirm when prompted.
   You are now logged out of the application.