The Course Catalog in Exxat Prism enables administrators to create, update, delete, and manage courses used for curriculum mapping and course offerings. Once a course is created, it can be reused across multiple academic terms, helping maintain consistency and reduce duplicate data entry. This article explains how to add, edit, delete, and upload courses in bulk, along with important considerations and best practices for managing course information.
You can add course offerings within Prism. A course is what a student will enroll in. It is a stand-alone element that can be used time after time. You only have to create a course once.
- Select Courses from your left menu or dashboard.
- You’ll be taken to the course offerings page. Select Course Catalog.
Adding Course
- The page will display all existing courses. You can modify them by clicking on the pencil icon. Click +Add Course.
- A drawer will open where you will enter the course number, and course name, and mark whether this course will require placements. Once done, click Save.
Editing a Course
You can edit a course after it has been created to update the Course Number or Course Name.
- Navigate to Courses > Course Catalog.
- Locate the course you want to update.
- Click the Edit (pencil) icon.
- Update the required course details.
- (Optional) Select Do you want to apply the change to course offerings? if you want the updated course details to be reflected in existing course offerings.
- Click Save.
After a course offering has been created, the Is this a placement related course? setting becomes locked and cannot be changed from the user interface.
If you need to change this setting after course offerings have been created, contact the Exxat Support Team for assistance.
Upload Course
You can upload one or multiple courses simultaneously using the course upload template.
- Navigate to Courses from the left navigation menu or dashboard.
- Select the Course Catalog tab.
Click + Upload Course.
The Upload Courses drawer opens.- In Step 1: Download CSV Template, click Download to download the course upload template.
- Populate the template with your course information.
- In Step 2: Upload the Filled CSV File, click Browse to upload and select the completed CSV file.
Before uploading the template, populate all the required fields.- S.No (Serial Number) (Required)
Enter a unique sequential number for each course record (for example, 1, 2, 3). This field is used to identify each row in the upload template. - Course Number (Required)
Enter the unique course number used to identify the course (for example, 101 or DPT 900). - Course Name (Required)
Enter the name of the course. - Requires Placement (Yes/No) (Required)
Specify whether the course requires placements by entering Yes or No.
- S.No (Serial Number) (Required)
- Click Save to upload the course data.
- Important:
Complete all required fields before uploading the template.
Enter a unique sequential value in the S.No column for each course record.
Enter Yes or No exactly as shown for the Requires Placement (Yes/No) field.
Do not modify the column headers in the template.
Remove any sample or instructional data from the template before uploading the file.
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