Preceptor Module User Guide for Preceptors

Welcome to the overview guide for the Preceptor Module, access within Exxat PRISM designed to streamline your interactions in students' learning activities. This step-by-step guide will walk you through the functionalities of the Preceptor portal, enabling you to effectively navigate and utilize its features.

Jump to a section:

1. Accessing the Preceptor Tool
2. Managing Your Preceptor Profile
3. Viewing Associated Schools
4. Accessing Student Placements
5. Managing Emails
6. Accessing Resources
7. Raising a Support Ticket

Accessing the Preceptor Tool

Step 1: Navigate to the URL: instructor.exxat.com

If you are accessing this for the first time:

Step 1: Enter your login email address shared with the student/program for the placement.

Step 2: Click on Forgot password

Step 3: Enter your email address and you will receive instructions to reset your password

If you are a returning user:

Step 2: Enter your login credentials 

Step 3: Upon successful login, you will be directed to the dashboard.

Managing Your Preceptor Profile

Step 1: Click on the "Profile" section in the navigation menu.

Step 2: Add your profile picture 

Go to Dashboard >> Profile >> Pencil icon 

Step 3: Edit you basic information, a drawer will open for you, and you can add in your personal details, contact information, practice settings, degree, etc.

Go to Dashboard >> Profile >> Basic Details section >> Pencil icon 

Step 4: Upload relevant documents such as CV, licenses, and certifications.

Go to Dashboard >> Profile >> Document section >> Pencil icon

Step 5: Save your changes to update your profile.

Viewing Associated Schools

Step 1: Navigate to the "Associated Schools" section in the dashboard.

Dashboard >> Associated Schools

Step 2: View the list of schools you are associated with, along with their respective website links.

Dashboard >> Associated Schools >> Select all schools

Accessing Student Placements

Step 1: Click on the "Student Placements" section in the navigation menu.

Dashboard >> Student Placements

Step 2: Browse through the list of student placements across schools.

Step 3: Click on "View Details" to access comprehensive information about each placement, including student profiles and placement details.

Dashboard >> Student Placements >> View details

Step 4: View all of the student's profile details

Dashboard >> Student Placements >> View details >> Profile

Step 5: View all of the student's placement details

Dashboard >> Student Placements >> View details >> Placement Details

Step 6: All the learning activities for the student will be under Placement Details

1. Reviewing Forms/Evaluations

1.1 Click on Dashboard >> Student Placements >> View details >> Placement Details >> Form/Evaluation >> Status

1.2 You can click on the Review button 

1.3 Confirm the form review and get a confirmation message

2. Reviewing Timesheet, Patient Logs, Time Off

Click on Dashboard >> Student Placements >> View details >> Placement Details >> Patient Logs >> View Details

3. Reviewing the details and Select to Approve or Not Approve 

Managing Emails

Step 1: Go to the "Emails" section in the navigation menu.

Dashboard >> Emails

Step 2: Review all LAM (Learning Activity Management) related emails received for your student placements.

Accessing Resources

Step 1: Navigate to the "Resources" section in the navigation menu.

Dashboard >> Resources

Step 2: Explore the resources and training materials provided by Exxat, including videos, documents, links, and FAQs.

Raising a Support Ticket

Step 1: Click on the "Help" section in the navigation menu.

Dashboard >> Help

Step 2: Access the help center to add a support ticket for any issues you are facing

Step 3: Under 'My Tickets' tab view a consolidated list of tickets opened by you.