Exxat Prism is built to support PA programs preparing for their accreditation. Programs have access to comprehensive reporting based on your Program Information, including:

• Site, Slot, and Placement Reports – Track clinical capacity, utilization, and student placement patterns.
• Learning Activities Reports – Document student learning experiences across courses and rotations.
• Student Performance Reports – Generate clear, outcomes-based evidence of student assessments and progression.
• Curriculum Mapping Reports – Demonstrate alignment between curriculum and accreditation standards.

This document outlines which Exxat Prism reports best address each standard and how they can be incorporated into your Self-Study Report (SSR) or other accreditation submissions. 

To help programs understand the transition between accreditation frameworks, the crosswalk 
Mapping 5th (5e) to 6th edition (6e) ARC-PA Standards highlights how requirements correspond across the two editions. 

Exxat Prism Reports

Accreditation Standard - A1.10a-b

Requirement

Self Study Report

  Can be included in Appendix 11a of the SSR

Exxat Prism: Reports

1. SCPE Details

Navigation in Exxat Prism: Sites > Reports > SCPE Details

Select the cohort undergoing the clinical year and click Export to Excel.

Open the downloaded excel file. In the excel file, filter by state.

The above report sorted by state helps you showcase that all slots available are within United States.

Accreditation Standard- A2.15

Requirement

Exxat Prism: Reports

1. Comprehensive personnel report

Navigation in Exxat Prism: Sites > Reports > Comprehensive Personnel report

The ’Degree’ column on the above report easily allows programs to showcase that most of their preceptors are practicing physicians and PAs.

Accreditation Standard - A2.16a-d

Requirement

Exxat Prism: Reports

1. Comprehensive personnel report

Navigation in Exxat Prism: Sites > Reports > Comprehensive Personnel report 

The Comprehensive Personnel Report in Exxat Prism helps programs meet this ARC-PA standard by providing a centralized, exportable view of all personnel that includes licensure details and board certification, allowing programs to filter for active preceptors and verify that each holds a valid license for the state where their assigned site operates.

Accreditation Standard- A3.19b

Requirement

Exxat Prism allows programs to centrally manage faculty and staff information, which can then be exported into a professional CV format using the ‘Generate CV’ feature.

Accreditation Standard- B1.01 a-d

Requirement

Exxat Prism allows programs to define program mission and vision statements, directly into the system in the Program Details page.

The Curriculum Mapping module offers powerful capabilities that help programs meet accreditation standards by documenting and reporting how each course aligns with required criteria. It allows programs to monitor overall mapping progress, visualize curriculum coverage, and quickly identify any gaps in the curriculum.

The ARC-PA accreditation standards come pre-loaded, allowing programs to begin mapping their curriculum right away. Programs can also add custom, program-specific standards and student learning outcomes, map them to their curriculum, and generate reports that show how their courses align with both ARC-PA and institutional requirements.

Programs can set up course attributes and course measure attributes to track elements like ILOs and PLOs. Mapping attributes also be used to classify curriculum content as knowledge-based, skill-based, or behavior-based and define instructional levels (beginner, intermediate, advanced). The course attributes can be linked to each course to show which teaching methods and assessments are used and the mapping attributes can be used to show the student progression across the courses and at what level.

A wide range of curriculum mapping reports are available, offering both high-level overviews and granular detail. Reports can be generated for different stakeholders and can be organized by standards or by courses.

• Mapped Standards report - Programs can generate this report from the curriculum mapping data to clearly illustrate how each standard aligns with each course and associated learning objectives.
  

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• Mapped Courses report - Programs can generate this report from the curriculum mapping data to clearly illustrate how each course aligns with ARC-PA standards and associated learning objectives.

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• Cumulative report -  This report showcases how each course aligns with multiple standards, including accreditation requirements, licensure blueprints, student learning outcomes, and similar.
  

Accreditation Standard – B1.02

Requirement

All courses including didactic and clinical experiences can be added and mapped to different standards to reinforce the program’s goals and mission.

Exxat Prism allows programs to map an entire course to a standard for a high-level view of how that standard is covered across courses. Some programs prefer a more detailed approach and choose to map individual course objectives which is also supported 

Faculty can review and update their course objectives, outcomes and mappings directly in Exxat Prism and use tags to easily identify the information that needs review. This helps ensure consistency between faculty discussions and documentation, aligning with the accreditation standards.

Programs can use Exxat Prism to identify gaps in the mappings using the Mapped courses and Mapped standards reports.

Exxat Prism provides reports such as Course attributes and Mapping attributes to view the progression of the curriculum and provide evidence of where and how these learning objectives are taught and assessed.

The Mapping Attribute Report is a multi-layered report that displays not only where content is mapped, but also the level at which it is taught and whether the content is knowledge based, skill based or behavior based. 

Accreditation Standard - B3.01 a-e

Requirement

Best Practice

Utilize Exxat Prism’s Slot Request functionality to get information on the confirmed slots from your clinical sites for your SCPE scheduling. This way, the ‘slots offered’ column shows you true confirmed availability.

Ensure that Affiliation agreements are uploaded on Exxat Prism. If the agreement covers multiple programs/departments of the University, ensure that it specifically calls out ‘PA students’ coverage in them. Multiple PA programs have received citations on this standard due to these agreements covering the medical school/allied health school in general and not calling out ‘PA program students’ explicitly.

Self Study Report

Can be included in Appendix 11a of the SSR

Exxat Prism: Reports

1. SCPE Details

Navigation in Exxat Prism: Sites > Reports > SCPE Details

Select the cohort undergoing the clinical year and click Export Excel. 

Open the downloaded file , filter by Written Agreements marked as "Yes"

To demonstrate sufficiency, slots available per setting should be more than slots used to place students in that setting for a given cohort. To get this, on the SCPE downloaded Excel report:

Filter by Setting name and manually run the total number of slots given versus used for each setting.

This SCPE Details can be used to enter SCPE data on the ARC-PA program portal.

ARC-PA Program Portal – Screenshot

2. Distribution of slots across settings

This report provides settings associated with slots  during the selected rotations and represents the number of slots filled versus those offered.

Navigation in Exxat Prism: Placements --> Placement group --> Reports --> Distribution of slots across settings --> Select Rotation --> Download report

3. Distribution of slots by location
   This is another report that provides total slots and total locations used for a cohort. 

   Navigation in Exxat Prism: Placements > Placement group > Reports > Distribution of slots across locations > Select Rotation > Download Report 

   

   

    

4. Comprehensive personnel report.

   For qualified preceptors that are available, use the comprehensive personnel report to extract their information. 

   Navigation: Sites > Reports > Comprehensive Personnel Reports

Accreditation Standard – B3.01b

Requirement

1. Add a location tag ‘Telehealth/telemedicine’ to mark the locations that provide telemedicine services and can use the filter to get the locations that provide telemedicine services.
   

   

Programs can use Timesheets to track the hours students spend in their clinical rotations. By using Timesheet categories with the single-select option, you can add “Telehealth/Telemedicine” as a category and track the hours.

Use the Timesheet Hours by Category report to calculate each student’s total Telehealth/Telemedicine hours within a course. This helps ensure that Telehealth/Telemedicine hours do not exceed 50% of the total hours of that course. 

Navigation in Exxat Prism: Learning Activities > Reports > Hours by Categories

Accreditation Standard – B3.01c

Requirement

Programs can use Timesheets to track the hours students spend in their clinical rotations. By using Timesheet categories with the single-select option, you can add “Telehealth/Telemedicine” as a category and track the hours.

Use the Timesheet Hours by Category report to calculate each student’s total Telehealth/Telemedicine hours across all courses. This helps ensure that Telehealth/Telemedicine hours do not exceed 20% of the total clinical hours.

Accreditation Standard – B3.01d

Requirement

Use the patient log to setup the setting types the students get exposure to and use the Aggregate patient log to track the hours the students are spending on each of the different settings.

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Accreditation Standard – B3.01e

Requirement

The patient log associated with the behavioral health course can have telehealth/telemedicine as a mode of delivery, so every student encounter is captured. The Aggregated Patient Log Report then allows programs to pull a view of log counts by delivery mode for each student, providing the essential evidence that behavioral health experiences even when conducted entirely via telehealth are being logged and tracked. The student evaluation form tied to the behavioral health course ensures preceptors formally assess the students whether the experience was in-person or via telehealth. Combined with patient log data, this creates a complete, student-level documentation trail demonstrating that all behavioral health learning outcomes were met. 

Accreditation Standard – B3.02 a-c

Requirement

Best Practice

Utilize Exxat Prism’s Site Assessment feature to setup custom forms that can be used during the site visits to evaluate the sites and preceptors. The Comprehensive Site Assessment report will extract all the data from the site visits.

The  Site Assessment feature allows programs to track the ongoing or new site assessment and tag the students for site visits done during the clinical experiences.

Self Study Report

 Can be included in Appendix 15 of the SSR.

Exxat Prism: Reports

1. Comprehensive Assessment Report

Navigation in Exxat Prism: Sites > Reports > Comprehensive Assessment Report > Select Form

The above report helps programs showcase that the School faculty/Admin has assessed that the utilized locations provide the required exposure to students. The report can either be based on initial site visit or when student is in rotation at the location. 

Accreditation Standard – B3.03 a-c

Requirement

B3.03 a-c standard requires you to define the program outcomes for each of the above categories, make stakeholders aware, describe the process, methods, and data that students have achieved the learning outcomes in the categories called out in the standard.

Including assessment data based on evaluations by preceptors/faculty may help programs verify that all students were able to meet the program’s student learning outcomes.

Best practice

• Define Program learning outcomes covering all the above categories from a-e.  
• These learning outcomes should be listed in the course syllabi as well as rotation evaluations. 
• Course syllabi should be shared with students and preceptors in Exxat Prism.
• Ensure that mid-point and end of rotation evaluation of student by preceptor is exactly the same.
• PA programs have received citations when the mid-point and end of rotation evaluations do not match as students may receive formative feedback at mid-point but their assessment at the end of rotation has now changed.

Self Study Report

              Can be included in Appendix 14D of the SSR.

Exxat Prism: Reports

1. Competency tracking report

Exxat Prism’s Competency tracking report based on evaluations can help demonstrate achievement of learning outcomes by students.

Setup

1. Create a program specific standard and name it ARC-PA B3.03/ B3.04 outcomes. This custome standard should list the requirements categories a-c mentioned in the Accreditation Standard #B3.03 a-c.
   
2. Map evaluation questions to the requirement categories a-c.
3. View student performance on each of the requirement categories a-c.

For more information see, Competency Framework Configuration and Management guide

 Navigation in Exxat Prism: Competency Management > Review > Select competency > ArcPA B3.03/B3.04 outcomes

Birds eye competency report at cohort level

Competency report per student

Click on the View Report button for the student.

Course based report at a student level

Accreditation Standard – B3.04 a-d

Requirement

B3.04 a-d standard requires programs to demonstrate the placement schedules for each  student across all four settings. This can be showcased via four different reports. Data on patient encounters logged by students under the above settings, data from students evaluating the sites and preceptors, and School admin/faculty assessing the sites and locations. Data collected from all these four mechanisms together can be a robust demonstration of adequate exposure across the above settings.

Self Study Report

Can be included in Appendix 14D (Effectiveness of clinical curriculum) of the SSR.

Exxat Prism: Reports

1. Patient Log Aggregated Log Details

Exxat Prism’s Patient  Log Aggregated Log Details report demonstrates patient encounters in the above settings. Patient log aggregate report shows the number of patient encounters across ARC-PA settings and type of encounters, lifespan, women’s health, and similar.

Navigation in Exxat Prism: Learning Activities > Learning Activity Group > Reports > Patient Log Aggregated Log Details

Users can apply the appropriate Group by option to get the following reports.

Student based report (all students received sufficient exposure)

Clinical Experience, Site and Setting-based report (All sites combined were able to cover experiences across all settings)

2. Student evaluates the preceptor report

Programs can configure student evaluation forms in Exxat Prism to collect feedback on the quality of supervision and training received at each clinical site and under each preceptor. Programs can use qualitative questions or scored rating scales depending on what the program determines is most meaningful. The data captured is entirely driven by the questions the program builds into the form and the reports can be based on qualitative responses or score based depending on the form setup. 

Best Practice
Setting up this form as a score-based form (rather than qualitative) allows schools to quantitate preceptor performance. It is possible to assign scores in the backend while still showing qualitative labels to students.

Navigation in Exxat Prism

• Scoring forms: Learning Activities > Learning Activity Groups >  Reports > Aggregate reports for placement based forms > Select Student evaluation of Preceptor form.
   
• Non-scoring forms: Learning Activities >  Learning Activity Groups > Reports > Raw DataScoring forms

Scoring forms

Non-Scoring forms

Students provide feedback on whether they received adequate training under the said preceptor. This report can be based on qualitative responses or score based depending on the response scale set by the program. Data collected depends on what questions are asked on the evaluation.

Student evaluates preceptor (qualitative report)

Student evaluates preceptor (score based report)

3. Student evaluates the site report

 Navigation in Exxat Prism

• Scoring forms: Learning Activities > Learning Activity Groups -> Reports > Aggregate reports for placement based forms > Select Student evaluation of Preceptor form.
  
  

• Non-scoring forms: Learning Activities > Learning Activity Groups > Reports > Raw Data reports for placement forms

Students provide feedback on whether they received adequate training under the placed location. This report can be based on qualitative responses or score based depending on the response scale set by the program. Data collected depends on what questions are asked on the evaluation.

4. Site assessment report

School faculty/Admin has assessed that the locations provide the required exposure to students. The report can either be based on initial site visit or when student is in rotation at the location.

Navigation in Exxat Prism : Sites > Reports > Comprehensive assessment report > Select form

Accreditation standard B3.05

Requirement

Exxat Prism: Reports

1. Comprehensive personnel report

Navigation in Exxat Prism: Sites > Reports > Comprehensive personnel report

The ’Degree’ column on the above report easily allows programs to showcase that most of their preceptors are practicing physicians and PAs.

Accreditation Standard – B3.05 a-f

Requirement

Best practice

• Define Program learning outcomes covering all the above categories from a-f. 
• These learning outcomes should be listed in the course syllabi as well as rotation evaluations.
• Course syllabi should be shared with students and preceptors in Exxat Prism.
• Ensure that mid-point and end of rotation evaluation of student by preceptor is exactly the same.

• PA programs have received citations when the mid-point and end of rotation evaluations do not match as students may receive formative feedback at mid-point but their assessment at the end of rotation has now changed.

   

Exxat Prism: Reports

1. Competency tracking report

Exxat Prism’s Competency tracking report based on evaluations can help demonstrate achievement of learning outcomes by students.

Setup

1. Create a program specific standard and name it Student Learning Outcomes. This custom standard should list the requirements categories af mentioned in the Accreditation Standard #B3.05 a-f.
2. Map evaluation questions to the requirement categories a-f.
   
3. View student performance on each of the requirement categories a-f.

For more information see, Competency Framework Configuration and Management guide.

Navigation in Exxat Prism: Competency Management > Review > Select competency - ArcPA B 3.03/B3.04 outcomes

Birds eye competency report at cohort level

Competency report per student

Click on the View Report button for the student.

Accreditation Standard – B3.06 a-g

Requirement

Self Study Report

Can be included in Appendix 14D (Effectiveness of clinical curriculum) of the SSR.

Exxat Prism: Reports

‘List of preceptors currently providing supervised clinical practice experiences, and their area of practice.’

1. Comprehensive personnel report

Best Practice: 
Input the area of practice for each preceptor on Exxat Prism personnel profile. This information can then be pulled up on the comprehensive personnel report.

Navigation in Exxat Prism: Sites > Reports >  Comprehensive personnel report

‘Clinical rotation schedule including supervising preceptor area of practice.’

2. Preceptor based placement report

Copy the practice settings from the above report into the following preceptor-based placement report. This allows schools to demonstrate that all placements (planned and completed) happened under preceptors with the required area of practice.

‘Results of evaluation demonstrating students can meet program defined learning outcomes after having supervised clinical practice experiences with the preceptors listed.’

3. Aggregate report for evaluations

Navigation in Exxat Prism: Learning Activities > Learning Activities Group > Reports > Aggregate report for placement-based forms > Preceptor Evaluation of Student > Group by student, preceptor, and setting

Export to Excel

Accreditation Standard – B4.01 a-b

Requirement

Exxat Prism: Reports

1. Student intervention and communication report

Intervention reports allow programs to document the meetings with students, the mode of meetings, schedule and frequency. The functionality also allows for upload of academic improvement plans and other documentation regarding academic support provided to the students once deficiencies are identified.

Navigation in Exxat Prism: Students > Reports > Interventions and Communications

‘Clinical rotation schedule including supervising preceptor area of practice.’

Remediation plans can be uploaded. Follow ups for meetings between advisor-student are supported. Methodology used for meetings is also noted.

2. Low score indicators

Low score indicators (red highlight) for timely identification of struggling students

Best practice 

Set up low score threshold and response-based email alerts for evaluation at question level. This feature allows you to get email alerts every time a student scores below the set threshold. Since each evaluation question is tied to program learner outcome, low score indicators (red highlight) and response-based email alerts enable timely identification of struggling students in real time throughout the rotation. 

PA programs can avoid receiving citation by ARC-PA in this area by utilizing the above feature.

Navigation in Exxat Prism: Learning Activity > Learning Activity Group -> Select course > Form and evaluations > select form

Accreditation Standard – B4.03 a-e

Requirement

Self Study Report

Can be included in Appendix 14E (Preparation of Graduates to Achieve Program Defined Competencies) of the SSR.

Set up:

Create program specific standard called ‘Program defined competencies’ and create a competency framework by mapping eval questions to these competencies to get the below report. 

Exxat Prism: Reports

1. Student competency report based on the above categories.

Navigation in Exxat Prism: Competency Management --> Select Competency (program defined competencies)

Alternatively, schools can fill in a summative evaluation per student for program competencies as part of a placeholder course or last rotation. This can be a milestone qualitative evaluation done by DCE/faculty based on overall student performance. End of rotation evaluations, Patient log minimums for diagnosis and procedures, PAEA end of year exam scores, OSCEs, and other assessments based on school rubric can be used by faculty.  Evaluation Aggregate Report can then be utilized with this setup.

Accreditation Standard – C2.01 a-c

Exxat Surveys

Exxat Surveys module helps programs enables academic programs to design, distribute, and analyze surveys directly within the Exxat platform. Programs can use the Surveys module to setup Graduate Surveys for collecting feedback from students completing or graduating from a program.