FAQs for PA

Follow these steps to add a group email address to send and receive notifications.
Login to Exxat Prism and go to Program Details.

In the Setup page, go to the School Profile tab.

In the Email Setup section, click the pencil icon to edit.

Add your group email ID in the “Default Reply To” field and click Save.

Note: You can add more than one email address.

Yes, students can add their preceptor from the Coursework section.
From the Dashboard, go to My Coursework.

Click on the course name (example: "PM00002186 | PA Demo 101 - Gradebook Overview").

Go to the Course Activities tab. In the Preceptor section, click the "+" icon.

Enter preceptor details and click Save.

Yes, you can do this using the Placements Group functionality.
Add all courses to the Placement Group for the specific cohort and associate rotations with each course offering.

Once set up, you can place students into any rotation within that specific clinical setting.

You can collect student placement choices by setting up the Wishlist for students.

Preceptors can access evaluation forms and patient logs through the delegator link.
Once an evaluation form or patient log is submitted, the preceptor receives an email containing the delegator link.

Yes, a preceptor can be assigned while creating a placement for the student.
The preceptor can be assigned to the student on the placement card.

Yes. Follow these steps:

Go to the Placement module and click the course or placement group.

Go to the Email & Publish tab.

Select Mode: Group and Notify: Location.

Clinical site requirements can be collected via the Student Requirement Upload section under the Site/Location page.
The program can add the list of required documents, which will appear on the student's placement details page for submission.

Yes, both didactic and clinical courses can be managed using the Courses module.

Students can be associated with more than one clinical site using the placements section.

After creating the initial placement, click the "+" icon next to the student's name and select the next clinical site.

Yes, preceptor licensure and board certifications can be managed under the Preceptor Profile section.

Contract expiration dates can be checked under the Site Module → Contract section.
Prism also supports email notifications for expiring contracts.

Site visits or surveys can be managed under the Assessment section.
Go to Site Module → Location tab → Assessment section.

Yes, program-specific site visit forms can be configured by the program administrator.
Create them under Sites Module → Form Setup section.

ARC-PA settings can be managed at the site or location level.
Exxat Prism provides a dedicated ARC-PA Settings section for this.

No, it is not mandatory.
Reports can be generated even if logs are in Pending Review status.

Admins can enable the Log Auto-Approval option to mark logs as approved immediately upon student submission.

Students can use the Profile Share option.
They can select the documents they want to include and share their profile link with the preceptor.

No, only one patient log form can be activated per course.

Yes, the due date is a soft cutoff.
The preceptor can still submit after the due date.
Link availability depends on the duration configured under Program Details.

No, students can submit logs only within their placement start and end dates.

Yes, a mobile app is available for students.

Evaluation forms can be redistributed from Learning Activities → Form Distribution.
Admins can also copy the delegator link and email it to the preceptor.

Program administrators can use Learning Activities Group, which allows reviewing learning activities rotation-wise.