Exxat is the most widely adopted platform for managing clinical and experiential education, trusted by thousands of programs worldwide. It offers a single, integrated solution for placements, compliance, evaluations, curriculum mapping, contracts, and more—helping institutions save time, improve operational accuracy, and deliver a superior experience for students, faculty, and partners.

Yes. Exxat serves over 75 healthcare and non-healthcare disciplines, including Nursing, Physical Therapy, Counseling, Social Work, and Teacher Education. Each discipline benefits from tailored workflows and tools designed to meet its unique requirements.

Students retain access for as long as their program uses Exxat. For SSO users, access ends when their school email account expires.

No. Programs can add as many administrators as needed without restrictions.

• 24/7: Email, live chat, and AI-powered support

• Mon–Fri (business hours): Dedicated Account Manager assistance

Most inquiries are resolved within 24–72 hours.

Clients enjoy access to:

• A dedicated Account Manager
• 24/7 live chat and email support
• AI Chatbot “Leo”
• A comprehensive Help Center
• Live and recorded training sessions
• Product walkthroughs and guides
• On-site training workshops

Yes. Three built-in options—Chat Online, Ask Leo (AI Guide), and the Help Center—ensure support is always just a click away.

Yes. You’ll find them in the Exxat Learning Hub, along with 200+ instructional videos on Exxat Vimeo channel.

We release updates every quarter. The turnaround time for custom requests depends on complexity, with estimates provided by our product team.

Every quarter, with new features, enhancements, and optimizations.

Our AI-powered guide - AskLeo, provides real-time assistance, accurate information, and 24/7 support—helping users navigate the platform with ease.

A dedicated Customer Success Specialist (CSS) will lead up to 16 one-hour training sessions tailored to your needs.

Your Account Manager oversees training, data implementation, and long-term program success.

For the first 90 days after onboarding, covering up to 16 hours of training and support.

Typically 8–12 weeks, depending on program size and complexity.

After your agreement is signed or a purchase order is issued.

We import existing data using our templates, or your own spreadsheets, during onboarding. Administrators can later add new information manually or via bulk uploads.

No—Exxat is entirely cloud-based.

We hold multiple industry-recognized certifications: SOC 2 Type II, ISO 27001:2022, HIPAA, and TX-RAMP Level 2. For details, visit our Trust Portal.

Site databases can be shared for affiliation agreements; all other interfaces are program-specific.

Yes.

Yes—ISO 27001:2022, TX-RAMP Level 2, and SOC 2 Type II.

No. Your data is retained while you’re a client, and can be exported if you end your subscription.

No.

Via preferred templates or existing spreadsheets.

Yes—using role-based, persona-based, or tier-based access controls.

Yes.

Yes—launching in 2025-Q4.

Yes—via SAML2.

Yes.

You do.

All data is hosted securely in Microsoft Azure within the United States.

At Exxat, we use AI to support—not replace—human decision-making. Our approach is guided by six core principles: solving real challenges, ensuring transparency, promoting fairness, protecting privacy, maintaining human oversight, and enabling equitable access. These principles help us build trustworthy AI tools that align with institutional values and regulatory standards. You can read our full Responsible Use of AI Statement here.

Yes. Students can search through a list of site locations with active affiliation agreements or suggest new sites/preceptors. Most programs restrict students from seeing contact information for these sites.

No. Exxat serves as a repository for a program’s own sites. Students may suggest new sites for the program to consider.

Yes. Site coordinators can edit rotation dates and times as needed.

Yes. Students can submit wishlists where they rank preferences based on site, geographic location, and practice setting.

No. There is no limit, and programs can create multiple Wishlists for different purposes.

Yes. You can open multiple Wishlists without limitation. All Wishlists stack together based on the course or group of courses you choose to view. Processing is done per individual Wishlist.

Wishlists are created at the course level. You can view Wishlists per course or for grouped courses. However, Wishlist responses are processed individually.

Yes. You can send slot requests to any external party associated with a site to confirm their availability for specific rotation schedules.

Yes. When publishing placements, you can select exactly who will receive them.

No. Students and sites only see published placements.

Yes. Students can be placed at multiple locations within a given rotation block.

Yes. Placement notifications can be scheduled to send upon publishing placements.

Yes. Thank-you letters can be drafted in three different ways—based on hours, rotation, supervision percentage, or a combination of these.

There is no limit to the number of administrators who can access the system within your program.

Typically, external stakeholders engage with Exxat via direct call-to-action links sent through email—avoiding the need for a login, username/password, or learning a new system.

Yes, programs can decide which sites are visible to students.

No.

Yes. Students create a profile when they first log into Exxat — this becomes the starting point of their portfolio, which they can continue to use after graduation.

Exxat offers multiple features that facilitate communication with students.

Yes, there is a ‘View-As’ student feature.

Yes, preceptors can have login capability in the system; however, most programs send out links via email for supervisors to complete tasks without a username/password.

Yes, notifications can be automated within the system.

Yes, profiles can be shared through a placement notification link. Students can also share their profiles with preceptors.

There are three levels of notifications — for compliance, for placements, and for learning activities, which include evaluations, time sheets, and case logs.

Yes, with the same email, they can have two usernames to access the system from a faculty perspective and a student perspective.

Yes, Exxat offers integration with Canvas and Banner. Exxat is open to integrating with other SIS or LMS systems.

Yes, you can map your curriculum to as many standards as you would like, and run one report to view the mappings for all the standards in one view.

No, Exxat pre-uploads all the relevant accreditation standards for all the programs for all disciplines.

A secondary level of detail that is defined by the program to generate various reports, such as assessment methods, instructional methods, lifespan, student learning outcomes, and similar.

A tag is a collaboration tool that functions like an electronic sticky note, and can be used to mark scenarios such as ‘new objective added’, ‘needs review’, ‘approved by the curriculum committee’, and similar.

Yes, you can share your data in any format — while we prefer using our templates, we’re happy to work with your existing spreadsheets and help organize them as needed.

Yes, they receive comprehensive guided training.

Yes, if you have the assessments in Exxat, there are multiple reports that can be run to show student success on assessments: aggregate reports, raw data reports, and graphical reports.

When doing the mapping, you can mark a mapped objective to a standard with an attribute such as knows, shows, introduces, etc. If you go to the mapping reports section, click on the standard that you mapped to these attributes, then under the Mapping Attributes Usage report, there is a button to pull the data into an Excel report if you don’t want to just see the graphical report.

Yes, the best way to run a gap analysis on student assessment is by going to the competency management section. If you have mapped your assessments to competencies, Competency Managment dashboard will highlight which students are struggling to meet competencies and where the gaps are.

Yes, you can tie assessment questions to essentials; most programs are tied to the sub-competency level, but it can be tied at the essential level or as granular as the sub-competency level.

Yes, students can add their time logs and submit them to a reviewer.

Yes, they can be bulk or individually approved.

Yes, you can decide the duration for which a student can enter a time log. For example, if you only want students to enter their time log on the day or the day after they were on site, that can be configured in the system settings.

Typically, students track many of the following:

• Patient demographic data
• Visit information
• Diagnoses (ICD Codes as well)
• Procedures/Competencies (CPT codes as well)
• Treatment/Evaluation (TX/DX)
• Medication Codes
• Time
• Minimum Required Diagnoses and Procedures

Yes, the logs are completely configurable for each program/track.

Exxat does not charge for the number of evaluations or the changes made to them. Exxat will build out custom evaluations, forms, surveys, and assessments as needed with no extra cost.

Yes, programs can tie competencies to evaluation questions to be able to pull competency reports using any grading scale the program wishes.

Yes, Exxat has many aggregate reporting capabilities that a program can use to filter by course, evaluation, preceptor, site, student, question, and more.

Yes.

Yes.

No.

If a student has an exemption (i.e., medical or religious), they can provide documentation of the exemption or a declination form.

Yes, programs house site-specific requirements and documentation in the site profile that will be visible to the student upon placement.

No, programs can track as many different documents and document types as they would like.

Yes, as long as it is not approved.

The Exxat Certification App transforms how institutions build and maintain platform expertise. It enables administrators to become certified “Exxat Champions,” ensuring standardized knowledge, faster onboarding, and reduced dependency on external support.

Exxat certification is designed for school users who have administrator access on the Exxat Prism platform..

You can Launch the Exxat Certification App in two ways

From the User Settings: From the Exxat Prism dashboard navigate to the User Settings and click on the Exxat Prism Certification.

From the Resource Center: From the Exxat Prism dshboard naviagte to the resource center and Click on the Exxat Prism Certification.

Yes. Certification is available to partner school users who have administrator access on Exxat Prism for a nominal fee of $50.

No. Use your existing Exxat credentials (University Credentials). The app is integrated with Exxat Prism.

After logging into Exxat Prism, Navigate to the Certification app via resoucre center or the user settings, and go to the Available Certifications section (Example: Exxat Prism Essentails" on your dashboard. Click Get Started on the assessment card and follow the guided steps to begin your knowledge test.

Each certification includes an assessment to validate your knowledge and a digital certificate and badge upon successful completion.

Most certifications take about 90 minutes to complete, depending on your familiarity with Exxat modules.

Yes. The app saves your progress automatically, so you can pause anytime and resume where you left off.

Yes. You can retake the assessment. The app also provides a report of incorrectly answered questions to help you prepare for your next attempt.

You receive an official Exxat Certificate of Completion and a digital badge. They appear on your Exxat profile, and you can download or share them on LinkedIn or other professional platforms.

An Exxat Champion is a certified expert in the Exxat Prism platform who serves as a key contact and mentor for Exxat-related processes within their institution.

Yes. You can download your certificate and share it directly on LinkedIn or other professional channels.

Yes. Certifications are valid for 12 months from the completion date. You will be notified when it’s time to renew or take an updated module that reflects product enhancements.

Only school users who have administrator access to Exxat Prism can see the the Certification App. If you are an administrator and still don’t see it, contact Exxat Prism Support.

Certificates generate automatically after the final assessment. If it doesn’t appear within 24 hours, rcontact Exxat Prism Support.

Yes. Your certification progress is tied to your institutional account and stored securely in Exxat. Once your access is restored, your progress will reappear.

Submit a ticket via Exxat Prism Support. Our team is available during standard business hours to assist you.

Yes. We encourage multiple administrators to get certified to ensure consistent knowledge and platform expertise across teams.

You’ll have access to a variety of learning resources to get fully prepared before attempting the certification exam. These include:

• Product Documentation – Comprehensive user guides, step-by-step instructions, and reference materials to help you understand core features and workflows.
• Video Tutorials – Instructional video tutorials that walk you through common tasks and best practices within the system.
• Webinar Recordings – Recordings of expert-led webinar sessions covering advanced use cases, tips, and scenarios you’re likely to encounter.

The Survey App is Exxat’s integrated tool for creating, distributing, and analyzing surveys for programs, faculty, students, clinical instructors, alumni, and other stakeholders.
It helps institutions collect structured feedback across the academic and clinical ecosystem more efficiently.

The Survey App simplifies the entire survey lifecycle. You can create, distribute, track responses, and generate insights in one place. It reduces manual work, improves response tracking, and helps teams make data-driven decisions.

Only Program Administrators with Full Exxat Prism Access , can use the Survey App from their Prism dashboard.

To create a survey:

1. From the Exxat Prism dashboard.
2. in the Program Details click Surveys.
3. In the Exxat Survey App click Create Survey.
4. Enter the survey details and add sections and questions, or choose a form template.
5. Save or publish the survey.

Form templates are pre-configured survey layouts your institution creates in advance.
Use templates to build surveys quickly while keeping structure and language consistent.

Yes. You can duplicate an existing survey to reuse its structure and questions, which saves time when you need similar surveys.

Yes. You can mark a survey as Private. Private surveys are visible only to the Program Administrators who created them.

No. The Survey App is available only to program adminstrators with full Exxat Prism access.

Only the program adminstrator who created a private survey can view it.

The Survey App supports several distribution options:

• Exxat Prism Distribution Channel: Sends surveys to faculty and students.
• Public survey link: share survey with clinical instructors, alumni, and external respondents.
• Email distribution: send surveys to specific respondents.

Administrator can use standard or custom email templates when distributing surveys.

Yes. program adminstrators with full exxat prism access can create custom email templates or use the default template for survey distribution.

Yes. You can generate a public survey link and share it with external stakeholders such as alumni and clinical instructors.

The Survey App displays:

• Total survey recipients
• Completed responses
• Pending responses
• Individual completion status for non-anonymous surveys

These views help you monitor participation and follow up as needed.

Yes. You can send reminders from the Analysis section to respondents who have not yet completed the survey.

Yes. You can allow respondents to edit submissions. Additionally, you can update basic survey details and distribution settings even after you publish.

To analyze a survey:

1. Open the Survey App and search for the survey you want to analyze.
2. Click View Analysis.

In the Analysis section you will see:

• Survey status overview
• Recipients by distribution channel
• Response time distribution
• Weekly response rates
• Question-wise summaries and individual responses
• Raw and aggregated reports

These insights help program adminstrators understand trends and measure engagement.

Yes. The Survey App updates analytics in real time as responses arrive.

You must be an program adminstrator with full Exxat Prism accerss to see or use the Survey App.

Common reasons a survey is not visible:

• The survey is still in draft mode.
• The survey was not distributed to the correct group.

Check the survey status and distribution settings to resolve visibility issues.

Check these items:

• The user was included in the distribution group.
• The correct email template was used.
• The email was not blocked by the recipient’s institution or spam filters.

Yes. Survey data stays within the secure Exxat environment. Access remains controlled at the program adminstrator with full Exxat Prism access

Yes. If you delete a survey, the survey and all associated responses are permanently removed.

Currently, surveys must be manually published and scheduled. While you can set open and close dates for each survey instance, there is no annual auto-recurring distribution at this time.

Yes. You can update the close date of a published survey.

Yes. Likert-style questions can be created using the Multiple Choice or Rating Scale question types.

At present, Likert responses are collected for analysis and export, but automatic scoring is not supported.

Question logic or conditional branching is not currently supported.

Surveys are distributed using the primary email address configured in Exxat Prism for the recipient. Sending to multiple email addresses simultaneously is possible using the Additional Email channel for distribution.

Distribution is pulled from Personnel, based on assigned roles (such as SCCE), not directly from Site or Location records.

Currently, surveys cannot be filtered by specific course or placement associations.

Yes. Surveys can be configured as anonymous, ensuring individual responses are not identifiable.

No. Surveys distributed using the anonymous channel cannot be tracked to students completing it. To track and credit a student for completing the survey, use distribution channels via Exxat Prism or Additional Email.

Yes. Anonymous links become active only after the survey is published. Once published, the link will work as expected.

No. Once a survey is published, the questions and structure cannot be edited to preserve data integrity.

Yes, you can delete a survey. Once a survey is deleted after publishing, all the related data is permanently lost and cannot be retrieved.

Yes. Surveys in draft status can be edited before publishing.

The Save button submits the response. A Submit button will be introduced in a future release.

Yes. Surveys are mobile-responsive and can be completed on phones and tablets.

By default, surveys are viewable to all Program Administrators with full admin access. Use the “Private (only me)” option in Access Settings to restrict visibility.

Selecting this option makes the survey visible to all users with full admin access within the same program at your institution.

Currently, management access is limited to the creator and program-level visibility settings. Granular co-owner permissions are not yet available.

Surveys cannot be directly shared across institutions. However, surveys can be manually recreated using exported questions or templates.

Exxat Surveys is being rolled out in phases. Availability may depend on your institution’s configuration. If you do not see it, please contact Exxat Support.

Access is expanding beyond Super Admins as part of the phased rollout. Communication will be sent once it is made available.

Surveys can collect similar information, but they do not currently replace Wishlist questionnaires, which are tied to placement workflows.

Yes. Surveys can collect responses, uploads, and e-signatures. Use the “E-Signature” question type when creating the survey.

Exxat Approve is Exxat’s compliance document management service that reviews and approves student documents—like immunizations, background checks, and drug screenings—on your behalf.

Exxat Approve is available as an add-on service to Exxat Prism.

Yes, Exxat has partnered with a third-party vendor - “Compliance Junction”. This is integrated into Exxat and provides HIPAA/OSHA training.

Yes, Exxat has partnered with a third-party vendor, Universal Background Screening, which can configure screening packages with the program for students to order à la carte. These packages can be ordered directly within Exxat, and the results are uploaded automatically under the student profile once completed.

On average, a background check takes 24-48 hours.

Universal has partnerships with over 20,000 clinics, including Quest, LabCorp, and Concentra (US Healthworks).

No, Exxat recommends local police departments for fingerprinting.

No, programs can have the Exxat Approve team review as many documents as needed with no additional cost.

Students can pay directly within Exxat through a payment gateway, or a program can cover the cost on behalf of the student.

Exxat can configure visibility settings on behalf of the administrators.

No, you’ll need Exxat Prism as well.

Exxat One and Exxat Prism work together to streamline your clinical education workflow.

Shared Sites and Locations: All clinical sites and locations available in Exxat One are accessible within Prism. You can easily add them to your Sites and Locations list without duplicating entries.
Integrated Slot Availability: Slot availability submitted by clinical sites through Exxat One is automatically reflected in Prism, so you always have up-to-date placement options when assigning students.
Simplified Placement Management: This integration ensures that the information you see in Prism is directly connected to what your clinical site partners are managing in Exxat One, creating a seamless experience across both platforms.

Programs that do not use Exxat Prism can still fully participate in the Exxat One network. All core Exxat One features, including receiving placement requests, submitting student information, and completing onboarding requirements, are available to non-Prism users.

If a clinic you partner with uses Exxat One, they can invite you to collaborate through a secure school portal. This allows you to:

• View and respond to placement requests
• Submit student rosters and documentation
• Track onboarding requirements
• Communicate directly with site partners

Exxat One is designed to ensure external schools can interact with clinic partners efficiently and securely, regardless of whether they use Exxat Prism.

For schools, it is free to search for and request placements on Exxat One.

If a clinical site chooses not to cover the platform fee, students may be charged either $20 or $40 after their placement is confirmed, depending on the site’s setup. This fee allows the student to complete onboarding requirements for the site:

• $40 model: Covers all placements across any locations under the parent site
• $20 model: Applies to each individual placement

No. You just need to request access using your .edu email address. Find the request form here.

Exxat provides robust support for schools, students, and clinical sites to ensure a seamless experience:

• The Exxat One team is available Monday through Friday during U.S. business hours to support onboarding, implementation, and ongoing needs.
• A global support team of more than 150 specialists is available to assist with technical questions and daily operations.
• Email support is available Monday through Saturday during U.S. business hours.
• Live chat with our support team is available Monday through Friday during U.S. business hours.
• 24/7 access to Ask Leo, Exxat’s virtual assistant, provides answers to common questions and routes more complex issues to the appropriate team.
• Additional resources include detailed help guides, training videos, and live webinars.

Signed agreement or PO.

Licensing (annual) + Per Student Fee (One-Time Fee)

Per Student (Annual)

Yes, we can set up a payment gateway prompting students with payment information.

Exxat has non-binding agreements.