Exxat Prism Release Walkthrough Part 1 (Release 44 - March 2026)

The Exxat Prism March 2026 Release (R44) Webinar Part 1, held on March 31, 2026, covered a wide range of new features and enhancements focused on program details, student management, faculty and staff tools, student compliance, courses, and competency management. This session is the first in a two-part series, with Part 2 scheduled for April 2, 2026, covering sites, placements, curriculum mapping, and learning activities. The release reflects Exxat Prism's continued evolution toward a comprehensive program management tool, with significant investments in centralized administration, AI-powered features, and flexible configuration options for programs across disciplines.

Key Takeaways:

- **Central Email Template Management Editor:** Exxat Prism now offers a centralized Notification Hub under Program Details where school and placement administrators can view, create, clone, edit, and delete all email templates in one place — eliminating the need to navigate to individual workflow sections to manage templates. Templates can be searched by keyword, and system-generated (locked) templates are clearly distinguished from editable ones.

- **Program Calendar:** A new calendar view is available from the dashboard and under Program Details, consolidating time-sensitive events such as evaluation due dates, attestation deadlines, intervention follow-ups, and communication tasks into one consolidated view. Events are color-coded by type, filterable by category, and programs can also add custom events.

- **AI Feature Hub:** A new section under Program Details > Setup allows authorized administrators to view all available AI-powered features in Exxat Prism and provide consent to use them. Currently, the Map with Leo feature for AI-assisted curriculum mapping is available, with additional AI capabilities planned for upcoming releases. 

- **OTP Verification Self-Service:** The one-time password (OTP) security feature — which protects sensitive student compliance information shared via email links to preceptors and site coordinators — can now be activated directly by programs under the Notification Hub's Email Setup, without submitting a support request.

- **Student International Address and Phone Number Support:** Students can now enter international permanent addresses and emergency contact phone numbers in their profiles.

- **Past Location Evaluations in Coursework:** Students can now view published past location evaluations directly from their Placement Details tab under Coursework, helping them learn about a clinical site before starting a placement. Only evaluations that the school has reviewed and published are visible, and student identities are de-identified.

- **Configurable Student Demographic Fields:** Programs can now customize student profile fields under Student Experience Settings, controlling which fields are visible, required, or editable by students.

- **Program Requirements Tied to Timesheet Hours:** Programs can now set up program requirements linked to learning activities, specifically timesheet hours. As students complete and receive approval for timesheet hours, those hours automatically count toward the completion of program-level requirements such as total clinical practice hours.

- **Student 360 View Enhancements:** The student overview page now includes clickable "View" links on each tile (compliance, interventions, requirements), allowing administrators to navigate directly to the detailed page for further information.

- **Scheduled Bulk Emails to Students:** Programs can now schedule bulk emails to students for a specific future date and time, rather than sending them immediately.

- **Faculty Competency Dashboard for Advisors:** Faculty advisors can now access the competency dashboard for their advisees, allowing them to track student progress across competencies and courses — a feature previously limited to program and placement administrators.

- **Faculty Invitation Re-Trigger:** Faculty who missed their initial invitation email can now use a resend link directly from the login page to receive a new activation email, reducing administrative workload for programs.

- **Faculty Categories:** Programs can now group faculty members into custom categories (e.g., adjunct faculty, research project teams) and use these categories as filters when managing faculty lists — particularly helpful for large programs such as nursing.

- **Faculty Invitation Grid Improvements:** The faculty invitation list now displays separate columns for invitation delivery status and account activation status, and this information can be exported to Excel for leadership reporting.

- **Bulk Import Retry for Faculty:** When a bulk faculty import partially fails due to errors or connectivity issues, programs can now re-upload the same file and the system will import only the failed records, eliminating the need to recreate the entire import file.

- **Improved Faculty-Student and Faculty-Course Associations:** Administrators can now select students from multiple campuses and tags when associating them with faculty, and can assign faculty to multiple courses at once with the same role using a new multi-select interface.

- **Faculty Announcements with Email Notifications:** Programs can now create announcements for faculty that display on the faculty dashboard, with the option to also send the announcement as an email notification.

- **Bulk Download of Student Compliance Requirements:** Under Student Compliance, programs can now bulk download compliance documents or PDF summaries for an entire cohort from the Summary tab, with the option to download individual documents one at a time or multiple requirements as a compressed PDF summary.

- **Course Cloning Extended to Course Measures:** The course cloning feature now includes the ability to copy course measures in addition to basic course information, learning activities, and other previously supported data.

- **Course Filter** A new course filter on the Course Offerings page allows faculty and administrators to filter by a specific course, and the filter persists throughout the login session — so users don't need to reapply it when navigating away and returning.

- **Course-Level Announcement Email Notifications:** Announcements created at the course level can now trigger email notifications to registered students. 

- **Reordering Course Information:** Evaluation criteria and course policies under Course Details can now be reordered, allowing programs to structure information in the order they want it to appear on generated syllabus documents.

- **Competency Management — Multi-Term Form Support:** The competency management module now supports multi-term evaluation forms (e.g., midterm and final assessments linked together), with the final score used for competency tracking once both evaluations are completed.

- **Custom Competency Reporting Scale:** Programs can now configure a custom scoring scale for competency reports instead of the default one-to-five scale, allowing assessment scores to be normalized to the program's preferred reporting range without altering the underlying assessment data.

- **Improved Didactic Mapping Experience:** The user interface for mapping didactic assessments to competencies has been enhanced to match the clinical mapping workflow, with improved course offering selection and a draft indicator that alerts users to unapplied mapping changes.
 

Meet your Presenters:
Kanthi Supriya Kalidindi, Exxat's Associate Director of Customer Experience, is focused on providing quality products and experiences to Exxat's many users With over 10 years of experience at Exxat, Kanthi is intricately involved in the development of Exxat's products and contributing significantly to Exxat's continued success and growth.

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