Overview

Forms in Learning Activities help you collect evaluations, feedback, and assessments during student placements.

Use forms to:

• Track student performance
• Collect structured feedback from evaluators
• Standardize evaluation workflows across courses and placements

Form Types

Single-term Forms

A single-term form is used once during a specific placement or term. It is tied to a single course offering and supports one-time evaluation.

Example in Exxat Prism

• Final evaluation for a Fall clinical rotation
• End-of-placement site evaluation

When to use Single-term Forms

• When you only need a final assessment at the end of a placement
• When no progress tracking is required during the rotation

Multi-term Forms

A multi-term form is used multiple times within the same placement (for example, midterm and final).
Multi-term forms allows you to track progress and compare performance over time. 

You can copy and pre-populate responses across related evaluation forms with the same layouts, reducing repetitive data entry and ensuring consistency across submissions.

To enable copy and pre-populate responses for the form contact your account manager. 

Example in Exxat Prism

• CIET v2.0 completed at both midterm and final
• Student competency evaluation done at multiple checkpoints

When to use Multi-term Forms?

• When you want to monitor student progress across the placement
• When both midterm and final evaluations are required

Multi-response forms

A multi-response form allows multiple submissions for the same student or placement. It supports input from more than one evaluator or repeated responses.

• You can Configure Dynamic Columns from the Form Fields. 
  Administrators can configure dynamic columns in multi-response forms using selected form fields, making it easier to view and analyze response data in a structured, customizable grid format.
  
   
• Use Add Form button to add multiple responses.  
  
   
• You can delete any response within the form as required. 
  • Students can delete the form when the form is In Progress and Is Pending Review from the immediate next reviewer in the workflow.
    
     
  • Administrators can delete the form, from the review screen. Administrators can delete the form in any status. 
    

Example in Exxat Prism

• A student evaluation completed by both preceptor and faculty
• A placement feedback form submitted multiple times during a rotation

When to use

• When multiple reviewers need to evaluate the same student
• When you expect more than one response for the same form

Standard Forms

A standard form is a prebuilt, system-provided form in Exxat Prism. It is ready to use and cannot be edited or customized.

Example in Exxat Prism

• CIET (Clinical Instructor Evaluation Tool)
• AOTA FWPE forms

When to use

• When you want to quickly activate a validated, prebuilt form
• When customization is not required

Quick Summary

Key Points to Consider

• You can edit forms only if no responses exist.
• You cannot unpublish a form after publishing.
• Standard forms cannot be edited.
• Multi-response behavior depends on workflow configuration
• Review your course setup to confirm form configuration
• Verify publish and due dates
• Use Preview to test the form before publishing