The  Associated Students section in Exxat Prism allows faculty to view and manage student profiles associated with them. From a single interface, you can review academic progress, monitor compliance, track learning activities, and document communications or interventions.

This guide walks you through how to:

• Access and search for associated students

• Navigate student profile tabs

• Update and manage student information

• Review coursework, compliance, and learning activities

You can also watch the video tutorial:

Access Associated Students

1. Login to Exxat Prism using your University Credentials. 

2. From the Exxat Prism dashboard or hamburger menu, go to Associated Students.
   
   The system displays all students associated with you.

   • Use the Search bar to locate a student quickly

   • Apply Filters to narrow results (e.g., cohort)

Note: If a student you manage is not listed, contact your system administrator.

Access and Navigate a Student Profile

1. In the Associated students page, Click on a student name to open their profile.
   
   The student profile page will load.
   Tip: Use the left panel to switch between students without returning to the list.
   

Student 360

The Student 360 in Exxat Prism is organized into multiple tabs, allowing you to view, manage, and update different aspects of a student’s information.

Select each tab to access specific details and perform relevant actions.

Overview

The Overview tab provides a consolidated snapshot of key student information along with items that require attention.

This tab helps you:

• Quickly assess a student’s status
• Identify pending tasks or alerts
• Guide students toward successful program completion

How to use:

1. Review the tiles displayed in the Overview tab.
2. Click View on any tile to navigate directly to the corresponding tab for detailed information.
   

Academic Info

The Academic tab allows you to manage program-related information.

You can:

• Update Student StatusReview attestations
• Add notes and upload documents

Note: Information in this section is visible to students.

Profile Info

The Profile tab displays the information provided by the student.

You can:

• View student details
• Edit profile information, if required

Communications

The Communications tab helps you maintain a record of interactions with the student.

You can:

• Log communication details
• Maintain a history of student interactions

Interventions

The Interventions tab is used to document any support actions taken for a student.

You can:

• Record interventions
• Track student support efforts

Coursework

The Coursework tab provides access to all placement-related information.

You can:

• Review student placements
• View completed assignments

Learning Activities

The Learning Activities tab displays all activities assigned to the student.

You can:

• View learning activities
• Track participation and progress

Competency Dashboard

The Competency Dashboard tab provides direct access to the student’s competency data.

You can:

• Review competency progress
• Monitor performance across required competencies

Academic Info 

The Academic Info tab allows you to manage program-related information.

Update Student Status

1. Go to Academic Info tab

2. In Status section, click the Edit (pencil) icon
   

3. In the Status drawer update the following

   •  Status (Active, Inactive, Graduate)

   • Academic Standing (None, Good Standing, Professional Probation, Academic Probation, Decelerated)

   • Enrollment

   • Graduation

   • Group

   • Campus

   • Student Category

4. Click Save

Add / Update Notes and Documents

Add or update internal or shared records.

1. Go to Academic Info tab

2. Scroll to Notes and Documents section

    visibility settings 

   1. Shared with student: Students can see the notes and documents added here. 

   2. Internal only: Students cannot see the notes and documents added here.

3. To add notes and documents. 

   1. Click + icon 

   2. Add note or Upload file or add note and upload file as required

   3. Click Save.

4. To edit an existing note or document. 

   1. Click edit icon next to the note or document. 

   2. Edit the note or upload a file or edit note and upload file as required. 

   3. Click Save. 

Profile Info

Use Profile Info tab to manage student-provided details.

• Edit personal and academic details

• Add Areas of Professional Interest

• Upload Resume (PDF recommended, ≤25 MB)

• Add Additional Documents

• Update:

  • Education

  • Work Experience

  • Licensure

  • Memberships

Communications Tab

Use the Communications tab to track all interactions with students.

1. Go to Communications tab

2. (Optional) Click the Edit (pencil) icon to edit the communication.

3. Click + icon to add new communication
   

4. In the Communications drawer:

   • Select Mode of communication

   • Enter Subject and the communication message. 

   • Set the communication date

   • Upload file, if required. 

   • Choose if you want to make the communication visible to the student. 

   • Enter the Follow Up details. 

5. Click Save

Interventions Tab

Use the Interventions Tab to log performance issues or critical follow-ups.

1. Go to Interventions tab

2. (Optional) Click the Edit (pencil) icon to edit the communication.

3. Click + icon  to add intervention

4. In the Intervention drawer

   1. Choose if you want the intervention to be visible to student.

   2. Select the Mode of intervention

   3. Select Course

   4. Select Rotation

   5. Select Center

   6. Enter Subject of Intervention

   7. Enter description

   8. Select the Date of Intervention

   9. Select the Status

   10. Attach files (optional)

   11. Enter Follow Up details

5. Click Save

Coursework Tab

View all courses and placements in the Course work tab 

• Review:

  • Course name

  • Placement details

  • Dates

  • Preceptor information

  • Location and settings

Export Data:

• Click the Export icon to download placement details

Learning Activities Tab

Review student submissions and progress in the Learning Activities tab.

Activity Types:

• Forms / Evaluations

• Patient Logs

• Timesheets

• Time Off Requests

To Review Activities

1. Select activity type

2. Click status or highlighted count

3. Review and Save

Forms / Evaluations

1. Select Rotation
2. Select the Form / Evaluation to review
3. Click the Status to review the form

Patient Logs

1. Click Logs Count By Status for the course or Placement. 

2. Review the logs

3. Approve multiple logs at once

4. (Optional) Click Log ID to view details of the individual log.
   Provide feedback and mark log as approved or Needs Attention.

   

    

Timesheets & Time Off

1. Click Hours By Status for the course or Placement. 

2. Review the Time Entries

3. Approve multiple or single time entries 

4. Add Comments

Competency Dashboard

Track student competency progress use the Competency Dashboard

1. Go to Competency Dashboard tab

2. Select a framework

3. View progress

4. Click Comprehensive Report to download