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Completing Forms and Evaluations

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Your school may require you to complete forms or evaluations in Exxat. Follow the steps listed below to access and complete the forms and evaluations assigned to you.

Watch our Video Tutorial:

Steps:

During placement, your program will request that you complete certain activities such as: Forms/Assignments or Evaluations 

How to Complete Forms and Evaluations from the Coursework Section: 

  1. Login to Exxat Prism and navigate to the Coursework section.Or
    Go to the Hamburger Menu and select the Coursework.

    The system will display all courses you are registered for. If you wish to see the courses that require placement, click on Require Placement tab; the page will always list any current placements at the very top, followed by upcoming placements, and completed placements last.
    Require Placements page will show you the details of all the courses you have been registered to and the placements overview.
  2. Select the placement for which you would like to complete the Form/Assignment, by clicking the course offering name in the COURSE DETAILS column or on View Details button in the Action column.
  3. Scroll down to the Forms/Evaluations section. The system will load any forms/assignments or evaluations your program has requested you to complete.
  4. Click on the name of the Form/Evaluation you want to work on.
  5. If the form needs to be completed multiple times, you will see the “Add form” icon to complete the form multiple times as required and instructed by your School.
  6. If you would like to skip the mid-term form and want to complete the final-term then you can click on skip mid semester.
  7. If your form requires you to select the Evaluator, please ensure you select the name of the clinical instructor/Preceptor/Supervisor who will complete the form.
  8. You can Save the form and rework on the form. Once you have completed the form, click Submit.
  9. To complete the Assignment, click on the assignment name you want to work with.
  10. Click Upload Files to upload the document as required and instructed by your School. You can Save the assignment and rework on the same later. Once you have completed fill all the details and click Submit.
  11. You can always click the form/assignment and click Download to download the copy of the form. 

 

Accessing Forms or Evaluations 

To access and fill forms or evaluations:

  1.  Click View Learning Activities hyperlink from the dashboardYou will be taken to the learning activities section. An accordion will appear for each of your didactic courses and placements, where there are active forms and evaluations.
  2. Click on a placement to view the forms and evaluations active in that course. Screen Shot 2024-11-25 at 12.41.03 PM.pngYou can use the search bar to find any particular form or the evaluation you are looking for.
  3. Click on the drop-down icon to view all the forms assigned for a given course.
  4. Click on the status of a form to open the form.Screen Shot 2024-11-25 at 12.41.19 PM.pngBased on the form questions set by your program admins for this evaluation, you will encounter various types of responses, including ratings, comments, and file uploads.
  5. You can fill out the form and be sure to click Save if you want to keep your responses.
  6. Once all the answers meet your expectations, click the Submit button to finalize. If you need to clear all responses, simply click the Clear All button.Screen Shot 2024-11-25 at 12.46.38 PM.png
  7. You can also use the "Download" button to save and download all the responses.

 

Note: If you need to make any changes to the form such as changes to the form details, contact your school administrator. School administrator will un-submit the form so that make the required changes and resubmit the form. 


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