Overview

The Add Experiential Supervisor feature lets you assign a Experiential Supervisor to your placement record. Your school may allow you to select an existing supervisor from your school’s database, or add a new supervisor manually, or both.

This feature reduces duplicate entries and saves administrative work. When you select an existing supervisor, the system maps the CI to your placement automatically.

Use this feature when you need to add or update the Experiential Supervisor for your active placement. You can add multiple supervisors in a single session.

Adding a Experiential Supervisor

If your school has enabled this option, you can select a Experiential Supervisor who is already in your school’s database or add a new supervisor.

Only active supervisor associated with your placement site or its parent site appear in the list.

1. Sign in to Exxat Prism using your university credentials.
2. From the Exxat Prism Dashboard, do one of the following:
   • In the My Coursework section, click View All Coursework.
     or
   • Go to the hamburger menu (≡) and select Coursework.
3. In the Coursework page, go to the Require Placement tab, and click on the course name. 

4. Navigate to the Placement Details tab.
   The Experiential Supervisor panel is located on the right side of the page.
   If your school has already assigned supervisor to your placement, they appear at the top of the Experiential Supervisor list with an Added by School tag.

   

5. On the top-right corner on the experiential supervisor card details, click the + icon to add an supervisor to the placement.
   You can search for the existing supervisor to add to the placement, or add a new supervisor.

   Selecting an Existing Experiential Supervisor

   1. In the Search Experiential Supervisor field, enter the supervisor's name.
   2. Select the supervisor from the results, then click Add Experiential Supervisor

   3. After adding the supervisor, click the clipboard icon to add a note for your administrator.

      

   Adding a New Experiential Supervisor

   1. Click Add New Experiential Supervisor.
   2. The Add Experiential Supervisor drawer opens. Enter your clinician’s first name, last name, email, and phone number.

   3. After entering all the information, click Add Experiential Supervisor.

      

Note:

• You cannot edit or delete school-added clinical supervisor. To suggest a change, click the edit icon next to the supervisor's name and enter your comment. Comments are visible to administrators only.
• If you try to add a supervisor who is already on your placement, the system displays: “This supervisor is already added.” The system checks for duplicates by email address. 
• To delete a Experiential Supervisor added by you, click the delete icon next to the supervisor's name.

Updating an Experiential Supervisor When the Original Experiential Supervisor is No Longer Available

If your original Experiential Supervisor is no longer available during your clinical placement, you can add a new Experiential Supervisor directly from the Coursework page.

1. Go to Coursework and open the relevant course.
2. Select Placement Details for your clinical placement.
3. In the Experiential Supervisor section, select the + icon.
4. Search for the new educator in the existing supervisor list. If the educator is not listed, select Add New.
   
5. Enter the required information and select Save.

How does this affect Learning Activities?

Once you add the new Experiential Supervisor, their information is automatically synced with the associated evaluations, Patient Logs, and Timesheets.

The new Experiential Supervisor also becomes available for evaluation distribution.

If an evaluation was already distributed to the original educator, you do not need to manually update or redistribute it. The educator information is automatically synced, and no additional action is required from your program administrator.

Troubleshooting

Frequently Asked Questions (FAQ)