General Overview
New Feature
Resource Center
Introducing the new Resource Center on the dashboard to enhance user access to product education, updates, webinars, community engagement, and support services. Effortlessly explore role-specific help guides, video tutorials, FAQs, and stay up to date with the latest product enhancements and events—all from one centralized location!
For more information see, How-to Guide: Using Resource Center
Global Search
The Global Search feature allows users to seamlessly search across Exxat Prism. Easily find people, placements, courses and course measures, sites and locations, as well as standards, streamlining your experience and improving accessibility.
Students
New Features
My Competency Tracker
Introducing My Competency Tracker for students, enabling them to easily monitor their competency progress. A dedicated tile for My Competency Tracker will appear on the student dashboard once the school publishes the competency scores.
For more information see,How-to-Guide: My Competency Tracker
Enhancements
Upload Additional Student Data
Easily upload additional, non-mandatory field information when bulk importing student data.
Filter by Academic Standing
Use the new Academic Standing filter in the Student Information Report to streamline reporting.
Enhanced Contact Options
Include "None" as a selection for the Preferred Mode of Contact in student profiles.
Improved Intervention and Communications Report
Intervention and Communications report has two distinct columns for Subject and Description enabling easier filtering and sorting by subject.
Customizable Student Profile Downloads
Administrators can custom download Student Profile by selecting specific sections, including contact information, completed placements, and uploaded location requirement details.
Faculty & staff
New Features
Bulk Import Faculty Data
Quickly locate faculty and staff members in the grid using their Faculty ID.Rich Text Editor
Enhanced the Description field in faculty announcements with a Rich Text Editor, empowering administrators to create and format announcements more effectively.
Student Compliance
Enhancements
Reintroducing Auto-Updating Expiration Dates
School administrators can now set a specific expiration date and renewal interval using the "Expiry Renews in Days" setting. The system automatically extends the expiration date (e.g., +365 days), preventing renewed documents from being incorrectly marked as "expiring" or "expired." This enhancement streamlines recurring compliance workflows, such as annual immunizations.
Reset the document status to “Get Started”.
Resetting a document’s status moves it to the Archived Documents section and reverts the student’s requirement status to "Get Started."
Courses
Enhancements
Bulk Associate Faculty with Course Offerings
Easily associate faculty members with course offerings in bulk directly from the Course Offering page.
Curriculum Mapping
New Features
Cumulative Report anchored by standard
Administrators can generate cumulative report of their curriculum mapping for a specific standard.EnhancementsCurriculum Cloning
Administrators can edit course offering terms while cloning a curriculum.
Competency Management
Enhancements
Enhanced Competency Management View
View additional student attributes, including Groups and Categories, in the Competency Management view.Control Competency Score Publishing:
Administrators can control when to publish competency scores for students.For more information see,
How-to Guide: Competency Framework Configuration and Management – Exxat
Video tutorial: Setting up Competency Management in Exxat Prism
Sites
New Features
Payment Details
Administrators can record payment details for student supervision in the Site Profile. Administrators can also generate a Payment Report for each placement from the Placement section.
Enhancements
Mark Reports as Favorites
Introducing ability for users to mark a report as a favorite.
Users can now mark reports as favorites. By default, all reports are available in the Standard tab. Marked favorites report appear in the Favorite tab for quick access.
Process My Requests
Enhancements
Add Student-Requested location
Directly add a student-requested location from the 'search and link location' screen if the location does not exist already.
Placements
New Features
Site Payments Report:
View detailed records of school payments to sites, locations, or supervisors/preceptors/educators for each placement.
Placement Tags:
Create, assign, and manage Placement Tags to efficiently categorize placements for internal use.
Enhancements
Advanced Options in Placement Assist:
Enable the "Restrict Placements in Overlapping Rotations" option to automatically identify overlapping rotations and prevent students from being placed in conflicting schedules.
For more information see,
How-to Guide: Using Placement Assist
Setting and Rotation Preference [Nested] Wishlist:
Allow students to rank settings first, then rank rotations within each setting using the Setting and Rotation Preference [Nested] Wishlist.
Placement Assist Algorithm:
Leverages student preferences from the Setting and Rotation Preference [Nested] Wishlist for more personalized and accurate placements.
Learning Activities
Enhancements
Enhanced Forms/Evaluation Distribution Screen
Streamline form distribution with the Enhanced Forms/Evaluation Distribution Screen. This centralized dashboard provides a comprehensive view of Distribution Status, Form Submission Status, and Email Status.
Users can easily track pending submissions, send reminders for unsubmitted forms, and monitor key details—such as email status and the last action taken—without navigating multiple screens.For more information see,
Video Tutorial: Managing Learning Activities in Exxat Prism
Supervisor-Based Limit for Records in Multi-Response Forms
Administrators can limit records in Multi-Response Forms based on number of supervisors linked to placements.Date of Submission Column in Timesheet and Time Off Review Pane:
View when each entry was submitted with the new Date of Submission column in Timesheet and Time Off Review pane.
Reports
New Features
Gain detailed insights from placement-based evaluation forms using the Comprehensive Placement Forms/Evaluations Report. Analyze response trends for scoring questions, view counts for multiple-choice selections, and review a summary of qualitative comments. Drill-down capabilities enable administrators to easily analyze responses and make informed decisions.
Filter data efficiently by Placement Faculty across multiple Learning Activities Reports using newly available filter options.Hours by Category Report:
Track Timesheet data across various custom categories defined by schools using the Hours by Category Report. Benefit from additional filters and grouping capabilities for more precise reporting.
Leverage the revamped Evaluation Raw Data Report featuring extra filters, critical bug fixes, and enhanced performance for a smoother and more accurate analysis.
Enhancements
Track performance more effectively with Custom Benchmarking and Color-Coded Indicators in the Comprehensive Report for Custom Values. Schools can set benchmarks (e.g., "Assisted + Performed") with support from the Support Team, and color coding helps quickly identify areas needing attention.
Release Webinars
Part1
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