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September'25 Major Release [R42]

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General Updates

 

New Features

 

Exxat’s Trust Portal

Program Administrators can now seamlessly access Exxat’s Security Certifications and explore answers to queries around security, privacy, and compliance directly from Exxat PRISM through the new Trust Portal.
 

Program 360

Gain a comprehensive snapshot of your program’s key metrics, such as active students, ongoing placements, and Placement Assist runs. Institution-level administrators can view a consolidated view of all programs across their university, all within a single dashboard.

 

Logged-in Devices & Login History

See the list of all Logged-in devices currently logged into Exxat PRISM. The Login History section further helps you track devices used in the past, giving you greater transparency and security.

 

Learning Hub (Help Center) Centralized Landing Page

The URL to the Exxat prism learning hub is now https://help.exxatprism.com/. The previous URL https:// help.exxat.com/ now points to the central landing page for all Exxat products and services.

 

Students

New Features

Student 360

We’ve enhanced the student profile experience with a brand-new Overview tab. Program Administrators and Faculty Advisors can now access a consolidated snapshot of key student attributes along with items that require attention—making it easier to guide students and keep them on track towards successful program completion.

 

Additional Documents Section in Student Profile

Program Administrators can now upload, manage, and store supplementary documents within the new Additional Documents section of the student profile. These files can also be shared through the existing Share Profile workflow. Visibility of this section can be controlled at the program level via the Student View settings, giving administrators greater flexibility and control.

 

Enhancements

Profile Entries Sorted by Completion Date

Program Administrators can now review student credentials more efficiently. Entries in Education, Work Experience, Membership, Licensure, and Skills & Accomplishments are now automatically sorted by completion date (most recent first), ensuring faster verification of the latest qualifications. 

 

Enhanced Bulk Import Management

Managing student imports just got easier. Program Administrators can now: View detailed error summaries for partially failed imports, Download CSVs of only the failed rows, Quickly retry imports for failed records alone. 

 

Faculty & staff

Enhancements

 

Add SSO Key While Adding Faculty

Administrators can now enter the SSO Key directly in the Add Faculty drawer, eliminating the extra step of editing a faculty member’s profile later. This makes the process faster, smoother, and more efficient.
 
Improved Invitation Grid for Greater Clarity
The Faculty Invitation Grid has been enhanced for better visibility and consistency: The former Account Status column has been split into two, Invitation Status and Account Status—for clearer tracking.
A new Scheduled status has been added to track upcoming invitations with dates.The grid is now aligned with the Student Invitation Grid, ensuring a unified and intuitive experience across Exxat PRISM.
 

Courses

Enhancements

 

Course Attestations Enhancement

Administrators can now configure attestations at either the course offering or placement level in experiential course offerings. When set up at the course offering level, students can view and complete attestations even if placements have not yet been assigned or published, ensuring better flexibility and preparedness.
 

Placements

Enhancements

Advanced Schedule Filters

Easily filter slots and placements at the advanced schedule level across relevant screens for more precise reporting and management.“

 

Select All” Students for Placements

Save time by selecting all students at once when making placements from Location View or Group Direct Placement.

 

Default Filters on Active Sites and Locations

While sending slot request emails from Location View, only active sites and locations will now display by default—keeping your workflow clean and relevant.

 

 

Placement Assist Results Page

Users can now get a comprehensive view of Placement Assist outcomes, including:

  • Graphical insights and key summary numbers highlighting run results. 
  • All generated matches, with filtering options and the ability to convert selected matches into placements.
  • Configuration details such as rotations, wishlists, students, and advanced options used in each run
 

Sites

New Feature

 

Manage Locations at Institutional Level

Users in ‘Standard Sharing’ and ‘All Sharing’ models can now manage locations for all their programs using the Institutional Level Application. They can share locations across programs of their choice. This will help standardize basic location details across programs.

 

Process My Requests

Enhancements

 

Enhanced Location and Supervisor Selection in MyRequest Form

Users can now configure MyRequest form to allow students to select Location and Supervisor from the existing list in Prism.
 

Competency Management

New Feature

 

Competency Tracking for Didactic Courses

Schools can now track student competency scores by uploading final grades from didactic course offerings and mapping them to desired competencies. 
 
 

Student Compliance

New Features

 

Self-Service Control for Auto-Notifications

School Administrators now have the flexibility to disable weekly compliance reminder emails sent to students, giving them greater control over communication preferences.
 

 Auto-Populated Comments for Compliance Review

When updating a compliance document’s status, selecting a reason will now auto-fill the comments field with a default comment (where applicable). This saves time, ensures consistency, and reduces manual effort.
 

Reports

New Feature

 

Question Aggregate Report

Schools can contact Exxat Support Team to map themes across different Forms/Evaluations. Once configured, administrators can use the Question Aggregate Report to view aggregated responses from thematically aligned questions in one unified report.
 

PDF Export for Clinical Clock Hours Report (By Student)

In the SLP domain, the Clinical Clock Hours Report (by Student) can now be exported as a PDF. The exported report includes the school logo, Exxat logo, applied filters, and the details of the user who generated it, ensuring transparency, easier validation, and smoother collaboration when sharing.
 

Enhancements

Standard UI/UX Enhancements

Selected learning activity reports now feature a refreshed reporting interface with:
  • More viewing space for easier data exploration
  • Quick filters for faster field selection
  • An intuitive group-by option for better organization
Additionally, generating reports is now simpler and faster with the removal of the mandatory course offering selection step. 
 

Learning Activities

New feature

 

Patient Log Supervisor Review Link Automation

  • Supervisors now automatically receive an email with a review link when a student submits their first log for a placement.
  • Students can resend the review link anytime for added flexibility.
  • Program Administrators can also send the review link directly to supervisors on behalf of students.

Quick Access to Key Reports from Learning Activities Review Screen

From the review screens of Forms, Evaluations, Patient Logs, Time Sheets, and Time Off, users now have quick access links to:

  • Raw Data reports
  • Graphical reports
  • Aggregate reports

This enhancement ensures faster navigation and easier insights.

 

Enhancements

Due Date for CI Details Form (PT & PTA)

The ability to set due dates for the CI Details form has been reintroduced. This applies specifically to the PT and PTA disciplines.

 

Review All for Multi-Response Forms

Program Administrators can now ‘Review All’ submissions of multi-response forms across courses and rotations, making review faster and more efficient.

 

Specific Due/Publish Date

In addition to event-anchored dates, Program Administrators can now set a specific calendar date as the due date or publish date for forms and evaluations.

 

Specific Date for Form Distribution Automation

Beyond event-anchored triggers, Program Administrators now have the option to automatically distribute forms/evaluations on a specific calendar date, giving more flexibility in scheduling.

 

Streamlined Faculty Access

Faculty Advisors can now access non-placement-based forms when these are configured by Program Administrators during setup, ensuring smoother faculty engagement.

 

Release Webinars

Part1

 

Part2

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