Speech Language Pathology: Completing Evaluations in Exxat Prism

Priscilla Bruntmyer (Account Manager) and Dr. Angela Kennedy (Director of Clinical Education, UT San Antonio Health Science Center) presented this webinar, covering how SLP programs can build, distribute, and leverage evaluation forms in Exxat Prism to monitor student progress and support accreditation preparation.

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Key Takeaways

• Evaluation structure should match your program's goals. Programs can choose between a big nine category-based format — which produces a shorter, grid-style evaluation — or a flexible Q&A format with Likert scales and comment boxes. The right choice depends on what data you need at the end, so thinking about your desired reports before building the form is essential.
• Naming and labeling your forms strategically makes a big difference. Even if the content of your evaluations is similar across rotations, giving each form a distinct, rotation-specific name makes it easier to activate the right form, communicate with supervisors, and pull clean, organized reports — a practice Dr. Kennedy credited with significantly improving her workflow.
• Low score indicators and response-based notifications enable early intervention. Setting score thresholds and flagging specific responses — such as a supervisor selecting "rarely" or "never" for a safety-related question — allows programs to be alerted in real time rather than discovering concerns only after reviewing submitted forms.
• The graphical report is one of the most underutilized but powerful tools available. The graphical report visualizes evaluation data in a heat map or stacked bar format, allows click-through to individual student responses, and exports as a PDF — making it particularly useful for sharing trends with site visitors or accreditation reviewers.
• Evaluation data directly supports CAA accreditation standards. Evaluation forms tied to clinical competencies help programs demonstrate alignment with CAA Standard 4 (curriculum and competencies) and Standard 5 (student outcomes), providing structured, reportable evidence that students are meeting expectations and that the program is continuously improving based on that data.