Teacher Education: Utilizing Evaluations, Timesheets and Surveys in Exxat Prism

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Dr. Stephanie Ratmeyer (Director of Assessment, Data, and Accreditation, University of Vermont) and Ramya Murali (Senior Account Manager, Exxat) presented this webinar, covering how UVM's teacher education program uses Exxat Prism to design, distribute, and track CAEP-required common assessments.

Key Takeaways

1. Developmental rubrics can benefit from being split into multiple named versions. UVM created six versions of the same disposition rubric (e.g., candidate midterm, candidate final, faculty midterm, faculty final) to track candidate progress across the full lifecycle of the program while keeping each version's purpose clear for both users and reporting.

    

2. Complex, multi-reviewer assessments can be modeled using placement structures creatively. For their state-required portfolio assessment — which isn't tied to any single course — UVM built a dedicated "placeholder" course per academic year and used the supervisor function to assign flexible pairs of faculty reviewers, since the same two reviewers weren't always used for every student.

    

3. How you structure form sections directly affects the quality of your reports. Grouping assessment items into clear constructs or sections makes graphical reports more meaningful and easier to navigate — and thoughtful upfront organization prevents reporting confusion later, especially when conditional comment boxes add extra items to the system's question count.

    

4. Auto-notifications and aggregate reporting reduce manual follow-up work. Programs can schedule recurring reminders to mentors or students until a form is completed (ending automatically at a placement's end date), and aggregate reports can group data by stakeholder — such as by mentor teacher — to quickly surface patterns across many evaluations at once.