Exxat Prism Release Walkthrough (March 2026) Part 2

 The Exxat Prism March 2026 Release (R44) Webinar Part 2, held on April 2, 2026, covered the remaining modules from the March major release, including Sites, Placements, Learning Activities, Reports, and Curriculum Mapping. 

This session is the second in a two-part series, with Part 1 held on March 31, 2026, covering program details, student management, faculty and staff tools, student compliance, courses, and competency management. The release continues Exxat Prism's focus on reducing administrative burden, improving the student clinical experience, and expanding reporting and curriculum tools across all disciplines.

Key Takeaways:

• Display Location Contact Enhancement: Exxat Prism's Sites module now includes a communication preference setting for site personnel called "Display as Location Contact." Programs can  still select which site contacts are visible to students at the site and location level, and a new override at the placement level allows administrators to turn on/off that visibility for specific placements — giving programs more granular control over which contacts students see for each clinical assignment.

   

• Placement Cloning: A new Placement Cloning feature in Exxat Prism allows programs to select one or more existing placements from the list view and copy them to a different course offering and rotation. This reduces repetitive data entry for programs where students return to the same clinical site. The destination course offering, rotations, and student registrations must already be set up before cloning. Advanced schedule selection is also supported for programs with variable clinical schedules.

   

• Auto Reminders for Forms and Evaluations: Programs can now configure automated notifications in Exxat Prism's Learning Activities module under a new "Auto Notifications" section. Reminders can be set for students or experiential supervisors, with customizable frequency (one-time, daily, weekly, or custom intervals) and anchor dates tied to rotation or placement timelines.

   

• Multi-Response Form Enhancements: Faculty and students can now delete individual instances of multi-response forms directly, eliminating the need to submit support tickets for cleanup. Additionally, programs can customize the column display for multi-response forms — reordering columns such as instance number, status, start date, and submission date — to make reviewing multiple form submissions more efficient.

   

• Copy Responses for Midterm and Final Evaluations: For programs that use separate but identically structured midterm and final evaluation forms, preceptors can now use a "Copy Responses" button when completing the final evaluation to pre-populate it with their midterm responses. The feature is especially beneficial for speech-language pathology programs. This workflow requires setup through Exxat's support team and is currently only available when the midterm and final forms contain the same questions.

   

• Patient Log Cloning (Students): Students can now clone existing patient logs (also called clinical logs or logs depending on the discipline) to create a new entry pre-populated with previous data, reducing the time spent on repetitive data entry. This complements the existing "Create Template" feature — templates are best for recurring baseline information, while cloning is ideal for quickly duplicating a recent log with minor changes.

   

• Improved ICD and CPT Code Search (Students): The ICD and CPT code search in Exxat Prism's patient log has been improved to support fuzzy matching, recognize typos, work with or without periods in codes, and handle special characters — significantly reducing friction for students entering patient encounter data in the clinic.

   

• Patient Logs Update (Students): Patient logs with a status of "Needs Attention" (returned by a reviewer) are now editable by students even after the submission window has closed. Logs in "Pending Review" status also remain editable until they are marked as approved, reducing the need for administrative intervention in the log review process.

   

• Comprehensive Placement Report View Settings: The comprehensive report for placement-based forms now includes configurable view settings allowing programs to toggle response counts, text responses, and average scores on or off. This consolidates quantitative and qualitative evaluation data into a single report — particularly useful for accreditation reporting where programs need to demonstrate both how students are assessed and what qualitative feedback they receive.

   

• Custom Reports from Learning Activity Groups: Programs can now create custom reports directly from within a Learning Activity Group, with the courses in that group automatically pre-selected. This reduces the number of steps needed to build cohort-specific or clinical-year-specific custom reports for forms, timesheets, and time off data.

   

• Daily Clinical Evaluation Report (CRNA Programs): A new report designed specifically for nursing CRNA programs aggregates daily clinical evaluation data, showing submission counts and percentage distributions. The report downloads as a ZIP file containing individual student PDFs and supports filtering by student responses or preceptor responses.

   

• PTA Max Report (PTA Programs): A new report for PTA programs using the PTA Max student evaluation form allows administrators to capture and review student progress data across each assessed skill area.

   

• Graphical Report Enhancements for Placement Forms: The graphical report for placement-based forms has been revamped with additional visualization options including pie charts, tabular views, and heat maps. Programs can view response distributions by section and question, making it easier to identify trends in preceptor ratings and student performance.

   

• Hours Summary by Week Report — Multi-Course Support: The timesheet-based hours summary by week report now supports selecting multiple course offerings at once, allowing programs to view student hour tracking across an entire cohort rather than one course at a time.

   

• Curriculum Mapping Heat Map Report: A new heat map report under Curriculum Mapping helps programs visually identify gaps in their standard-to-objective mappings. Darker colors indicate more mappings while white indicates unmapped areas, making it easy to spot where additional curriculum alignment work is needed — particularly useful when preparing for accreditation reviews.

   

• Bloom's Taxonomy Configuration with AI Suggestions: Programs can now configure Bloom's Taxonomy levels as an attribute in Exxat Prism's Curriculum Mapping module and map them to course objectives. The Map with Leo AI feature suggests the closest Bloom's Taxonomy level for each course objective, which users can accept or override. This feature is available across all disciplines and reduces the manual effort of taxonomy classification.

   

• B2 Instructional Objectives Report (PA Programs): A new accreditation-ready report for PA programs generates the B2 Instructional Objectives report in the format recommended by ARC-PA 6th Edition standards. Programs can select course objectives or instructional learning objectives and download a pre-formatted report for submission, reducing manual report preparation for accreditation.

Meet your Presenter: Kanthi Supriya Kalidindi, Exxat's Associate Director of Customer Experience, led the session and demonstrated each feature with live walkthroughs of the Exxat Prism platform. With over 10 years of experience at Exxat, Kanthi is  involved in the development of Exxat's products and contributing significantly to Exxat's continued success and growth.