Exxat Prism for Program Success: Site Assessments (Part 8/10)

This webinar, presented by David (Project Manager) at Exxat, covered how programs can effectively use the site assessment features in Exxat Prism to evaluate clinical sites, support student success, and build accreditation-ready evidence.

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Key Takeaways:

Students and administrators see sites differently — and both perspectives matter. Students provide an honest day-to-day view of a site's culture and safety, but their feedback can be biased by their relationship with their preceptor. Pairing student site evaluations with preceptor evaluations of the student gives a much more complete and reliable picture before drawing any conclusions about a site.

Standardizing your form is what makes the data defensible - Using a consistent site assessment form across all faculty and administrators — rather than letting everyone document in their own way — is what allows programs to demonstrate to accrediting bodies that site evaluation is a structured, repeatable process and not a one-off activity.

Site assessments should happen at multiple points, not just at placement - Programs should assess sites at contract initiation, during active placements when concerns arise, and on a regular ongoing cadence. Documenting communications and interventions in Exxat Prism alongside formal assessments builds a longitudinal record that is far more compelling for accreditation than a single report.

The graphical report is the most actionable tool for reviewing site data - Unlike the raw data export, the graphical report lets administrators click directly into any low-rated response to identify which student submitted it, where they were placed, and how to follow up — making it a practical tool for both routine monitoring and responding to concerns quickly.

Start small and make it part of your workflow - The biggest barrier most programs face is time. A shorter, well-designed form that gets completed consistently will generate far better data over time than a comprehensive form that rarely gets filled out. Building site assessments into existing routines  significantly improves compliance and data quality.