Overview

Many programs require students to interview with multiple locations before securing a placement. To support this process, Field Application Forms help in collecting multiple placement suggestions within a single submission.

Each placement suggestion represents a potential placement opportunity where a student may interview with a location and, if applicable, a supervisor or preceptor.

After submitting the form, students can continue updating interview outcomes using Interview Statuses until a placement is created.

Process Workflow

1. Submit one or more placement suggestions.
2. Track interview progress for each location.
3. Update Interview Statuses as interviews progress.
4. Accept or decline placement offers.
5. The school reviews submitted information and creates a placement.

Submit Field Application Form

A Field Application Form may contain multiple placement suggestion sections. The number of placement suggestions available depends on how the form was configured by your school.

Each placement suggestion can include:

• Location information
• Supervisor or preceptor information (if required)
• Additional details requested by your school

Placement Suggestion Cards

Each placement suggestion appears in a separate card.

• All cards are displayed when the form opens.
• Cards are collapsed by default.
• Expand a card to enter information.
• Collapse a card to focus on other suggestions.
  

Add a Placement Suggestion

1. Login to Exxat Prism using your university credentials. 
2. In the Exxat Prism Student Dashboard go to the Needs Attention section and select the MyRequest assigned to you. 
   
   The Field Application Form opens
3. Complete the Basic Information 
   
4. Expand a placement suggestion card and Add the Location and Supervisor information.
   You can add a new location or supervisor or pick from the list available in Exxat Prism. 
   
5. Fill the Additional Information and Preceptor Details information section as applicable. 
   
6. Submit the form.
   

Location Entry Methods

Depending on how the form is configured, you may be able to:

• Select an existing location from a list.
• Enter a location manually.
• Use a combination of both methods.

Understand Interview Statuses

Interview Statuses help you track the progress of each placement suggestion.

Every placement suggestion includes an Interview Status field.

Interview Status Definitions

Update Interview Statuses

After submitting the form, you can continue updating Interview Statuses.

Update an Interview Status

1. Login to Exxat Prism using your university credentials. 
2. From the Exxat Prism Student Dashboard go to My Coursework section and click View All Coursework. 
   
3. In the Require Placement tab, click on the Course Name in the Course Details column. 
   
4. Go to Course Activities tab, locate and open the My Request submitted.
   
5. Expand the appropriate placement suggestion and click Update Interview Status.
   
6. Select the appropriate interview status from the drop-down and Save your changes.
   
   When selecting Interview Scheduled, you must provide interview scheduling information. Enter the interview date and time.
   
7. Click Save when done.
   The Interview status for the placement card is updated. 
   

 you can update Interview Status and comments after submitting the request.  All other submitted information becomes read-only.

Accept or Decline a Placement Offer

If a location extends a placement offer, you can update the Interview Status accordingly.

Accept a Placement Offer

Select Placement Accepted when you decide to accept a placement.

Placement Accepted Restriction

Only one placement suggestion can have the Placement Accepted status.

When a placement is accepted:

• Placement Accepted becomes unavailable for all other placement suggestions.
• Other placement suggestions can continue using the remaining Interview Statuses.

Decline a Placement Offer

Select Placement Declined if you choose not to accept a placement offer.

Communicate with Your School

The Comments section remains available after submission.

Use comments to:

• Share updates with your school.
• Provide additional information.
• Respond to requests from administrators.

Troubleshooting

Frequently Asked Questions