About Compliance

Compliance requirements help ensure that you are prepared to participate in field education experiences while meeting your program's academic, professional, and placement-specific requirements. Throughout your Social Work program, you may be required to submit documentation, complete mandatory training, or fulfill screening requirements before you are eligible to begin a field placement.

Exxat Prism provides a centralized location where you can view, complete, and monitor all assigned compliance requirements. Depending on your program and field placement site, these requirements may include uploading supporting documents, completing required training, or requesting services such as background checks and drug screenings through approved providers.

Since compliance requirements vary across institutions and placement sites, the requirements displayed in Exxat Prism may differ from those assigned to other students. 

Always refer to the requirements assigned to you within Exxat Prism and complete them before the specified due dates.

Completing compliance requirements on time helps your program verify your readiness for field education and reduces delays during the placement process.

What is Compliance?

Compliance refers to the process of completing and maintaining the documentation, training, and screening requirements established by your Social Work program and field placement sites.

These requirements help ensure that students meet institutional policies, professional standards, and site-specific expectations before participating in field education.

Depending on your program, compliance requirements may include:

• Uploading required documents.

• Completing mandatory training, such as HIPAA training.

• Requesting background checks or drug screenings.

• Renewing requirements that expire during your program.

• Monitoring the approval status of submitted requirements.

Why is Compliance Important?

Completing your compliance requirements is an essential part of preparing for field education. Many placement sites require students to satisfy specific requirements before they can begin working with clients, agencies, or community organizations.

Maintaining your compliance information in Exxat Prism enables you to:

• View all assigned compliance requirements in one location.

• Submit documentation securely.

• Complete required training and screenings.

• Track the status of each requirement.

• Identify items that require additional action or renewal.

• Stay prepared for upcoming field placement milestones.

Accessing the Compliance Module

The Compliance module in Exxat Prism provides a centralized view of all the compliance requirements assigned by your Social Work program. 

From this page, you can upload required documents, complete assigned training, request background checks or drug screenings (if applicable), and monitor the status of each requirement.

The Compliance page displays all your assigned requirements, along with important details to help you complete and track each one.

You can access the compliance module from the student dashboard or the hamburger menu. 

Open Compliance Requirement from the Student Dashboard

1. Log in to Exxat Prism using your university credentials.

2. From the Student Dashboard, in the top right locate the Compliance section.

3. Click View All

Your Compliance Requirements page opens.

Open Compliance Requirement from the Hamburger Menu

1. Login to Exxat Prism using your university credentials.

2. Click the Hamburger (☰) menu.

3. Click Compliance.

Your Compliance Requirements page opens

Understanding the Compliance Page

The Compliance page helps you monitor your progress by displaying key information for each assigned requirement. 

Understanding the Compliance Summary

At the top of the page, the Compliance Summary provides an overview of your mandatory requirements.

The summary displays the number of requirements in each status, helping you quickly identify items that require your attention.

Common status indicators include:

• Approved – Requirements that have been reviewed and approved.
• Pending Review – Requirements that have been submitted and are awaiting review.
• Needs Attention – Requirements that require additional action, such as uploading a new document or providing additional information.

This summary updates automatically as your requirements are reviewed and approved.

Understanding the Compliance Table

The Compliance table displays all assigned requirements and their current progress.

Customize the Compliance Table

You can personalize the Compliance table to display only the information that is most relevant to you.

Using the Customize Columns option, you can:

• Show or hide individual columns.

• Rearrange columns in your preferred order.

• Create a cleaner view by displaying only the information you need.

These preferences help you focus on the details that matter most while managing your compliance requirements.

Understanding Requirement Statuses

Each compliance requirement is assigned a status that reflects its current progress.

Uploading Compliance Documents

Many compliance requirements require you to upload supporting documentation for review by your Social Work program. 

Depending on the requirement, you may need to submit certificates, completed forms, proof of insurance, immunization records, or other supporting documents.

Once uploaded, your documents are reviewed by your program administrator. You can monitor the status of each submission directly from the Compliance page.

Before You Begin

Before uploading a document, ensure that you:

• Review the requirement instructions carefully.

• Upload the correct and most recent version of the document.

• Verify that all required information is clearly visible.

• Confirm that the document has not expired, if an expiration date applies.

Upload a Compliance Document

To upload a document:

1. Login to Exxat Prism using your University Credentials

2. Navigate to Compliance Requirement page  from the student dashboard or the hamburger menu.

3. Locate the requirement for which you want to upload documentation.

4. Click the Edit icon in the Action column.
   

5. Review the requirement details and any instructions provided by your program.

6. Upload the required document.

7. Complete any additional required fields.

8. Click Submit for Review.

Once submitted, the requirement status changes to indicate that it has been sent for review.

Review Submission Status

After submitting a document, you can track its progress directly from the Compliance page.

Depending on the review outcome, the requirement may display one of the following statuses:

If a submission is not approved, review the Reason column for feedback from your program administrator before uploading a revised document.

Replace or Update a Document

If a document expires, is rejected during review, or needs to be updated, you can submit a new version.

To replace a document:

1. Open the applicable compliance requirement.

2. Upload the updated document.

3. Review the information for accuracy.

4. Submit the updated document for review.

The newly uploaded document will replace the previous submission and follow the same review process.

Monitoring Your Compliance Status

After submitting your compliance requirements, you can monitor their progress directly from the Compliance page. 

Exxat Prism provides real-time status updates, helping you identify completed requirements, submissions awaiting review, and items that require additional action.

Reviewing your compliance status regularly helps ensure that all assigned requirements are completed before your field education begins.

Review Reviewer Feedback

After your program reviews a submission, you may receive one of the following outcomes:

• Approved – Your submission has been accepted.
• Pending Review – Your submission is awaiting review.
• Not Approved – Additional information or a revised document is required.

If additional action is required, review the Reason and Comment columns to understand the feedback before submitting an updated document.

Monitor Upcoming Due Dates

Some compliance requirements must be completed before a specific deadline.

Regularly review upcoming due dates so that you can:

• Complete outstanding requirements.

• Submit updated documentation.

• Finish assigned training.

• Complete screening requests.

Meeting due dates helps prevent delays in your field education.

Renew Expiring Requirements

Certain compliance requirements remain valid only for a limited period.

When a requirement approaches its expiration date:

• Upload an updated document, if required.

• Complete any renewal process.

• Submit the updated requirement for review.

Keeping your records current helps maintain uninterrupted compliance throughout your program.

Respond to Requirements That Need Attention

If a requirement requires additional action:

• Review the reviewer feedback.

• Make the requested corrections.

• Upload the updated documentation.

• Monitor the requirement until it is approved.

Addressing issues promptly helps avoid delays in placement eligibility.

Complete Additional Compliance Requirements

In addition to uploading compliance documents, your Social Work program or field placement site may require you to complete additional compliance requirements before you begin your field education experience. These may include background checks, drug screenings, or HIPAA training.

Depending on your institution's configuration, these requirements are completed through integrated third-party providers that can be accessed directly from Exxat Prism.

Complete these requirements as soon as they are assigned, as some requests require additional processing time before results are available.

Completing Background Checks and Drug Screenings

Your program may require you to complete a background check, drug screening, or both before you are eligible to begin your field placement.

Exxat Prism allows you to initiate these requests directly from the Compliance module. The provider used for your requests depends on your institution's configuration.

The following sections explain how to complete these requirements using the supported providers.

Using CISIVE

If your institution uses CISIVE, you can access the CISIVE portal directly from Exxat Prism to complete your assigned background check or drug screening.

Before You Begin

Before starting your request, ensure that you:

• Review the instructions provided by your program.

• Have your personal information readily available.

• Complete the request using the provider launched from Exxat Prism.

Access CISIVE 

1. Login to Exxat Prism using your University Credentials

2. Navigate to Compliance Requirement page  from the student dashboard or the hamburger menu.

3. Locate the assigned CISIVE Background Check requirement.

4. Click the Edit icon in the Action column or Click the Get Started status.

5. Review the CISIVE Background Requirement or Drug Screening details and click "+" icon in the Order Details
   

   or
   

6. Enter the order details. 
   1. First Name
   2. Last Name
   3. Phone Number
   4. Email id
7. Review your information and click Request screening Link. 
   
   or
   

8. Confirm Submission.
   

   After the request is submitted, Cisive will send an email with login details and detailing the next steps. 

CISIVE Onboarding

After your order is submitted, Cisive sends an email containing:

• User ID
• Temporary password
• Login instructions

Alternatively in the Cisive Background Requirement details page,  go to Step 1 Form Filling and Payment and click Cisive Login. 

1. Open the email from Cisive and click Login.
   Alternatively in the Cisive Background Requirement details page,  go to Step 1 Form Filling and Payment and click Cisive Login. 
   
2. Enter the User ID and temporary password as provided in the email. 
   
3. Confirm your identity using the primary phone number submitted while creating the Cisive order in Exxat Prism.
   
4. Create a new password when prompted.
   
5. Sign in using your new password.
    

Request a Background Check via CISIVE

1. In the CISIVE portal, Select Background check task from the list or select Start Wizard to take you to the required screen and click Continue. 
   
2. Enter the Basic Information and Contact Information. Most of the fields are pre-filled with provided data , review the pre-filled forms and edit if required, and complete the blank fields. 
   
   
   
3. Review the information provided and click Submit.
   
4. Complete various authorization and disclosure forms. 
   
5. Submit electronic signature for authorization. 
   
6. Review the State-specific choices and notifications.
   

Request a Drug Screening Via CISIVE

1. In the CISIVE portal, Select DrugScreening task from the list or select Start Wizard to take you to the required screen and click Continue. 
   

2. Enter the Basic Information and Contact Information. Most of the fields are pre-filled with provided data , review the pre-filled forms and edit if required, and complete the blank fields. 
   
   
   
3. Review the information provided and click Submit.
   
4. Complete various authorization and disclosure forms. 
   
5. Submit electronic signature for authorization. 
   
6. Review the State-specific choices and notifications.
   
7. Select the Drug screening Location.
   
8. Confirm Location. 
   

Submit Payment to CISIVE

Your institution determines how payment is handled. Depending on your program:

• You may be required to pay for the background check.

• Your institution may cover the cost.

  If payment is required, Cisive displays payment instructions during the onboarding process. Complete the payment before proceeding.

Track Your Request

After submitting your request for Background Check or Drug Screening, you can return to Exxat Prism to monitor its progress.

As your request is processed, the corresponding compliance requirement is updated to reflect its current status.

Using Universal

If your institution uses Universal, you can initiate your assigned background check or drug screening directly from Exxat Prism.

Before You Begin

Before starting your request:

• Review the requirement instructions.

• Ensure your personal information is accurate.

• Complete the request using the Universal portal launched from Exxat Prism.

Access Universal

To access Universal:

1. Login to Exxat Prism using your university credentials. 

2. Navigate to Compliance.

3. Locate the assigned Background Check or Drug Screening requirement.

4. Click the Edit icon in action column or click on the Get started status. 

5. Select the appropriate request.

6. In the requirement details page, click the "+" icon next to Universal Details.
   or
   
7. In the panel that opens:
   1. Enter your First Name and Last Nmae
   2. Select the appropriate screening package.
   3. Verify your information.
   4. Select Request Screening Link.
      

8. Confirm Submission, After the request is submitted:
   
   1. The document status changes to In Progress.
   2. The Universal status changes to Invitation Sent.

If you are a new user, complete the required registration process. Existing users can sign in using their Universal account.

Complete Universal Application

Request a Background Check and Drug Screening via Universal

1. In the Universal Background Check requirement details page, or Drug Screening requirements details page - in the Step 1 Registration section , click Start Form Filling. 
   
   or
   
   You will also receive an email from Universal. click on the link to complete the form. 
2. Verify the Personal Invitation code. 
3. (Optional) Verify OTP.

4. Accept the message.
   
5. If payment is required, submit the payment for the selected screening package and submit application. 
   

6. After submission, a confirmation page is displayed.
   

Track Your Request

After completing your request, return to Exxat Prism to monitor the progress of your background check or drug screening.

The Compliance page displays updated statuses as your request progresses through the review process.

Completing HIPAA Training (If Assigned)

Depending on your Social Work program or field placement site, you may be required to complete HIPAA (Health Insurance Portability and Accountability Act) Training before beginning your field education experience.

If HIPAA training is assigned, you can launch and complete the training directly from the Compliance module in Exxat Prism through ComplianceJunction.

The fees for the HIPAA training are either paid by the school/university or the student has to make the payment to start the training. 

1. Login to the Exxat Prism, using your university credentials (For example: Heyansh@exxatuniversity.edu / password to login to Exxat University) .
2. Go to Compliance section and click View All.
   
   
    
3. In the Compliance page, in the REQUIREMENT column scroll to locate HIPAA Training (By ComplianceJunction) and click Get Started in the corresponding STATUS column.
   
   You will navigate to the HIPAA Training screen, and you will see card Step 2: Training 
   
    
4. Setup your ComplianceJunction account. This is onetime activity - meaning you need to sign up once and you can access your trainings via ComplianceJunction instantly. 
   1. Go to card, Step 1: Setup Account.
   2. Your university email-id (for example: Heyansh@exxatuniversity.edu) is the Username for the account and cannot be changed. 
   3. Set your password - Password must be 6–50 characters long and include:
      • One uppercase letter
      • One lowercase letter
      • One number
      • One of these special characters only: &, *, %, ^, or _
   4. Confirm password: This password should match the password set in the previous step. 
   5. Click Sign Up
      
      Account setup is successful. 
      
       
5. In card, Step2: Training, click Start
   .
   You will navigate to the ComplianceJunction HIPAA training Dashboard. 
6. Pay fees to start the HIPAA training. 
   • Student Pay
     If the student has to make the payment follow these steps to make the payment. 
     1. In the ComplianceJunction Dashboard. Click Enroll Or Sign In
        
         
     2. Signup using university email-id as (for example: Heyansh@exxatuniversity.edu) username and password you used in step4.
        
         
     3. In the Payment Method section, enter your Card Number, Expiration Date,CVV, If you have a coupon - use the coupon code to Redeem., and click Buy to complete the payment. 
        
        You are now logged into the ComplianceJunction Dashboard.
   • School Pay
     If the school / university has made the payment, then follow these steps. 
     1. Click Register Here. Use the university email-id as username (for example: Heyansh@exxatuniversity.edu) and password you used in the step4 to register.
        
     2. Click Login
        
        You are now logged into the ComplianceJunction Dashboard.
         
7. In the ComplianceJunction dashboard, click Continue to start the HIPAA training. 
   
8. You can learn at your pace. You can pause and resume the training as required. The training progress is autosaved. 
   When you resume, you resume at the point where you paused the training. 
9. The status in the HIPAA Training (by ComplianceJunction) in the Exxat Compliance page changes to In Progress. 
   
    
10. Click on the status In Progress, and Click Resume to go to ComplianceJunction and continue your training. 
    
11. Once you complete the training you can download the completion certificate from the ComplianceJunction portal.
    
    
12. The status in the HIPAA Training (by ComplianceJunction) in the Exxat Compliance page changes to Approved. 
    
13. Click on the Approved status and you can see that the status of the training is Complete, click Download Certificate to download the certificate from here as well. 
    
    For any queries or if you need help, drop an email to exxat-support@compliancejunction.edu. 

Once the training is complete, return to Exxat Prism to review the status of your HIPAA Training requirement.

Depending on your institution's review process, the requirement status is updated to indicate that the training has been successfully completed or is awaiting review.

Key Takeaways

Successfully completing your compliance requirements helps ensure you're prepared for your Social Work field education experience. Keep these best practices in mind throughout your program:

• Review your Compliance page regularly to stay informed about assigned requirements, due dates, and approval statuses.

• Complete compliance requirements as early as possible, especially background checks, drug screenings, and assigned training, as some processes may require additional processing time.

• Upload accurate and up-to-date documentation to avoid delays during the review process.

• Monitor reviewer feedback and promptly address any requirements that need additional information or updated documentation.

• Renew expiring requirements before their expiration dates to maintain uninterrupted compliance.

• Contact your Program Administrator if you have questions about your assigned requirements or experience issues completing a compliance task.

Completing your compliance requirements on time helps ensure a smooth transition into your field placement and allows your program to verify that you have met all required program and placement expectations.

Troubleshooting

Frequently Asked Questions (FAQs)

General

Uploading Compliance Documents

Background Checks and Drug Screenings

HIPAA Training