Overview

In Exxat Prism, a Faculty member is an institutional user assigned to support academic, clinical, advising, evaluation, or student oversight activities within a program.

Faculty members interact with students, courses, placements, learning activities, evaluations, and communication workflows based on their assigned responsibilities and permissions.

Their access and experience within Prism are role-based and determined by the institution or program administrator.

Faculty Members May Be Assigned As

What Faculty Members Typically Do in Prism

Faculty members may:

• Review courses and placements
• Monitor student progress
• Review evaluations and forms
• Approve learning activities
• Monitor patient logs and timesheets
• Communicate with students
• Track interventions and follow-ups
• Review compliance-related activities
• Participate in curriculum and reporting workflows

How Faculty Access Works

Faculty access in Prism is:

• Role-based
• Permission-driven
• Configured by institutional administrators

This means faculty only see:

• Assigned students
• Relevant placements or courses
• Associated workflows and activities

Their dashboard, notifications, and workflow visibility are based on their assigned faculty role(s).

Understanding the Faculty Journey

Faculty workflows in Exxat Prism typically follow three connected stages.

Accessing and Setting Up Your Experience

This stage focuses on accessing Exxat Prism, understanding assigned responsibilities, and becoming familiar with available tools and resources.

Accessing Exxat Prism

Faculty typically receive access through Invitation emails. Access is based on assigned faculty responsibilities and institutional permissions.

At This Stage, Faculty Typically

1. Activate Faculty Account
   Set up access to Exxat Prism using the activation email and create login credentials securely.
    
2.  Sign in to Exxat Prism
   Log in to Exxat Prism to access faculty tools, assigned tasks, and program information. 
    
3. Access the dashboard
   Navigate to the faculty dashboard to view notifications, pending actions, and key activities in one place. 
    
4. Review assigned workflows and responsibilities
   Understand assigned courses, student-related tasks, evaluations, approvals, and other faculty responsibilities within Prism.

For step-by-step instructions on Activating the Faculty Account and Signing into Exxat Prism see the following articles. 

1. Logging into Exxat via SSO
2. Logging into Exxat for Faculty
3. Two Factor Authentication for Exxat Prism Non-SSO Faculty Users

Understanding Your Dashboard

The dashboard is the primary starting point for daily faculty workflows.

Faculty commonly use the dashboard to:

• Review notifications and reminders
• Access assigned courses and placements
• Monitor pending reviews and activities
• View announcements
• Navigate to common workflows

Dashboard Overview

The information visible depends on your assigned role and institutional configuration.

For step-by-step instructions on navigating the Exxat Prism Dashboard see the following article 

• Navigating Exxat 
• Using Resource Center

Building Your Faculty Profile

Faculty can maintain professional and academic information directly within Exxat Prism.

This may include:

• Education and certifications
• Licensure information
• Publications and scholarly activities
• Teaching history
• Awards and professional service

Institutions may use this information for accreditation, reporting, and CV generation.

For profile guidance, see:

• Completing your Faculty Profile and Generating CV

Accessing Resources and Support

Exxat Prism provides access to institutionally shared resources and support materials.

Faculty may access:

• Policies and onboarding materials
• Training resources
• Knowledge articles
• Help Center documentation
• Release notes and webinars
• Support ticketing systems

Faculty often revisit these resources when learning new workflows or troubleshooting issues.

Navigation: Exxat Prism Dashboard > School Resources.

Managing Courses, Students, and Placements

This stage represents the core day-to-day faculty experience inside Exxat Prism.

Depending on assigned responsibilities, faculty may manage courses, monitor placements, support students, review learning activities, and collaborate with institutional stakeholders.

Managing Courses and Learning Activities

Course Faculty commonly oversee course-related academic workflows.

This may include:

• Reviewing course information
• Monitoring learning activities
• Reviewing evaluations and forms
• Managing patient logs and timesheets
• Sharing resources and announcements

These workflows help faculty monitor student participation, progression, and academic engagement throughout the course experience.

Common Workflow Areas

For detailed workflow guidance, see:

• Managing Courses
• Reviewing Forms/Evaluations by Course
• Activating and Reviewing Patient Logs
• Activating Time Off

Supporting Student Advising

Faculty Advisors support student success through advising, communication, and intervention tracking.

Faculty Advisors may:

• Monitor academic and clinical progress
• Review coursework and engagement
• Track communication history
• Document interventions and follow-ups
• Support student mentoring activities

These workflows help faculty maintain visibility into student progress and provide timely support when needed.

Common Advising Activities

For advising guidance, see:

• Adding Student Communications and Interventions

Overseeing Clinical Placements

Placement Faculty oversee placement-related student activities and clinical workflows.

This may include reviewing:

• Placement details
• Evaluations
• Patient logs
• Timesheets
• Time off requests
• Placement communication and interventions

Faculty may review these workflows by placement, by course, or through review workflows and reporting tools.

Placement Oversight Areas

For placement workflow guidance, see: Managing Student Placements

Communication and Collaboration

Faculty workflows often involve collaboration with:

• Students
• Program administrators
• Clinical stakeholders
• Other faculty members

Exxat Prism supports communication through:

• Communication logs
• Announcements
• Interventions
• Shared workflow tracking

Maintaining communication records helps improve coordination, visibility, and follow-up across academic and clinical workflows.

For additional guidance, see: Reviewing Patient Logs by Course

Monitoring Progress and Completing Reviews

As faculty workflows progress, Prism supports ongoing monitoring, evaluations, approvals, compliance tracking, curriculum participation, and reporting activities.

Managing Compliance Requirements

Faculty may be assigned institutional compliance requirements such as:

• Licensure
• Certifications
• Health records
• Institutional documentation

Faculty can:

• Upload required documentation
• Monitor approval status
• Review pending requirements
• Track expiration dates

Timely compliance management helps institutions maintain academic and clinical readiness.

Compliance Workflow Overview

For compliance guidance, see:

• Uploading Compliance Documents - Faculty

Reviewing Evaluations and Learning Activities

Faculty may review and manage:

• Evaluations
• Forms
• Patient logs
• Timesheets
• Time off requests
• Learning activity submissions

Timely reviews help students progress through academic and clinical requirements without unnecessary delays.

Common Review Areas

For review workflow guidance, see:

• Reviewing Forms/Evaluations by Course
• Activating and Reviewing Patient Logs
• Activating Time Off

Participating in Curriculum Mapping

Some faculty members participate in curriculum management and accreditation-related activities.

This may include:

• Reviewing competencies
• Mapping objectives and measures
• Supporting accreditation workflows
• Reviewing mapping reports

These workflows help institutions maintain curriculum alignment and visibility across programs.

For curriculum guidance, see:

• Managing Course Information for Curriculum Mapping [By faculty]

Monitoring Reports and Insights

Reports and dashboards help faculty monitor:

• Workflow completion
• Student participation
• Evaluation activity
• Placement oversight
• Academic and clinical progress

Faculty may revisit reports throughout the academic cycle to monitor activity trends and identify pending actions requiring follow-up.

Best Practices and Recommendations

The following practices can help faculty manage workflows more efficiently throughout the academic lifecycle.

Recommended Daily Workflow

Productivity Tips

Common Challenges

Frequently Asked Questions (FAQs)

See FAQs for Faculty 

Troubleshooting and Common Issues

Conclusion

Exxat Prism brings academic, clinical, advising, communication, and oversight workflows into a connected faculty experience.

Understanding how these workflows connect helps faculty:

• Navigate responsibilities more efficiently
• Monitor student progress effectively
• Complete reviews and approvals on time
• Support academic and clinical success throughout the student lifecycle