Program Details
New Feature
Effective Email Template Management
A new centralized email template management screen is now available within the Program Details section. School Administrators can easily view, edit, and manage all email templates across Exxat PRISM from a single location.
This enhancement improves visibility, reduces the need to navigate multiple workflows, and makes it easier to maintain consistency across all communications.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/45155257016337-Using-Notification-Hub
OTP Verification for Sensitive Links
School Administrators can now enable OTP verification for sensitive links directly from the Program Details section. This self-service feature enhances security by ensuring only verified recipients can access compliance-related information.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/45155257016337-Using-Notification-Hub
Program Calendar
School Administrators can now access a Program Calendar to view all time-sensitive events in one place. This eliminates the need to navigate multiple modules and apply filters to track important dates. Administrators can also create custom events to keep their teams informed about upcoming activities, improving visibility and coordination.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/45147873288849-Using-Program-Calendar
AI Feature Hub
All School Administrators can now access a centralized hub to view and manage all AI-powered features available in Exxat PRISM, providing greater visibility and control over AI capabilities in one place.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/45166770504977-Agreeing-to-AI-Usage-Terms
Students
New Feature
Configure Demographic Fields in Student Profiles
Administrators can now configure demographic fields in the Student Profile section. They can choose to show or hide fields, control whether students can edit them, and mark selected fields as mandatory for admins and students.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/15366820809873-Key-Features-of-Student-Management-and-Administration#h_01KM6P88KTM67NGBGR1S38C2BY:~:text=on%20Save%20%2B%20Proceed.-,Managing%20Student%20Experience%20Settings,-The%20Student%20Experience
Approved Timesheet Hours as a Program Requirement
Administrators can now set up Approved Timesheet Hours as a Program Requirement. Student progress is tracked automatically, and the requirement status updates when the configured hours are met.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/15366820809873-Key-Features-of-Student-Management-and-Administration#:~:text=for%20the%20student.-,Setting%20Up%20Student%20Program%20Requirements,-Program%20Requirements%20in
Enhancements
Enhancement to Student 360
Administrators can now click on any tile on the Overview tab to directly navigate to the relevant section.
This enables quick access to corresponding pages.
For more information , read article: https://help.exxatprism.com/hc/en-us/articles/15910072618513-Overview-of-Student-Page#:~:text=the%20left%20panel.-,Student%20360,-The%20Student%20360
Add International Phone Numbers to Emergency Contacts
Administrators can now add international phone numbers for Emergency Contacts in the Student Profile section.Schedule Email from Bulk EmailAdministrators can now schedule emails from the Bulk Email section using the selected template.
Faculty & staff
New Feature
Faculty Category field
Administrators can define and assign faculty categories to group and filter faculty on the Faculty/Staff grid, with future support planned across all faculty grids.
For more information, see article: https://help.exxatprism.com/hc/en-us/articles/15612862630289-Key-Features-for-Faculty-and-Staff-Management
Improved login support for inactive accounts
If previously invited, faculty can now re-trigger their invitation email while attempting to log in using their school email.Competency dashboard for faculty advisorsFaculty advisors can now view competency performance for their associated students from the student overview page.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/14995866952977-Managing-and-Viewing-Associated-Students-Profiles
Enhancements
Faculty Invitation grid export enhancements
Exports from the faculty invitation grid now include Account Status and Invitation Status fields.
Improved bulk import error handling
When some records fail during faculty bulk import, administrators can now download the failed records and re-upload them to complete the process.
Multi-select student filters in association drawer
Administrators can now apply multi-select filters for student attributes within the Faculty–Student Association drawer for more precise selection.
Email notifications for faculty announcements
Administrators can now choose to notify faculty via email when announcements are activated.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/15612862630289-Key-Features-for-Faculty-and-Staff-Management#01HX7XVB7SJ4XF5RZST53KAMKS:~:text=in%20Exxat%20Prism-,Adding%20Announcements%20for%20Faculty,-You%20can%20share
Enhanced faculty–course management
Administrators can now bulk manage course offering associations for faculty directly from the course association section in the faculty profile.
Student Compliance
New Feature
Bulk download of PDF summary of all/selected requirements
Administrators can now bulk download the PDF summary of all/selected requirements for all the students in a particular cohort.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/16124003526673-Review-Student-Compliance-Document
Bulk download of documents for any requirement
Administrators can now bulk download the documents of any one selected requirement for all the students in a particular cohort.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/16124003526673-Review-Student-Compliance-Document
Curriculum Mapping
New Feature
Consent for "Map with Leo"
Administrators can now provide consent within Prism to enable Leo AI–powered smart mapping for curriculum mapping. This feature is available only to specific administrators of each program.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/40983581571857-Curriculum-Mapping-with-Leo
ARC-PA “B2 Instructional Objectives” report
PA schools can generate the “B2 Instructional Objectives” mapping report, aligned with ARC-PA’s standard format, from the Curriculum Mapping reports section.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/44872888677265-Instructional-Objectives-Mapping-Report-ARC-PA-6th-Edition
Auto-suggest Bloom’s Taxonomy levels
Exxat Prism now suggests the closest matching Bloom’s Taxonomy level for each course measure. Administrators can accept suggestions or choose their own value.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/44952102637713-Managing-Bloom-s-Taxonomy-using-Leo-AI
Curriculum mapping heatmap report
Administrators can now view a heatmap showing the number of mappings done for a course offering against a selected standard, helping quickly identify gaps in curriculum mapping.
For more information, read article:
Courses
Enhancements
Clone course measures with course offerings
Administrators can now choose to include course measures when cloning a course offering, in addition to existing cloning options.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/15911456164497-Adding-Editing-Course-Offerings#:~:text=End%20%2D%2D-,Clone%20a%20Course%20Offering,-Clone%20%C2%A0from%20option
Course Details filter for course offerings
Administrators can now filter course offering grids using the new Course Details filter.
Email notifications for course offering announcements
Administrators can now choose to notify registered students via email when course offering announcements are activated.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/15363881182225-Managing-Courses#:~:text=published%20to%20students.-,Adding%20Course%20Announcements,-When%20managing%20a
Reorder course information
Administrators can now reorder course policies and evaluation criteria within the course offering details page.
For more details, read article: https://help.exxatprism.com/hc/en-us/articles/15911522911505-Managing-Course-Information
Placements
New Feature
Placement Cloning
Administrators can now clone placements in bulk from one course offering-rotation combination to another through the Placements List View.
Learning Activities
New Feature
Governed Deletion of Evaluation Records for Multi Response Forms
Schools can now delete any evaluation response for multi-response forms in a controlled way.
Form initiators can delete responses when they are in Draft or Pending Review status, while Administrators can delete responses in any status.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/45139887158673-Understanding-Forms-in-Learning-Activities
Configurable Dynamic Columns from Form Fields for Multi Response Forms
Administrators can now configure dynamic columns in multi-response forms using selected form fields, making it easier to view and analyze response data in a structured, customizable grid format.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/45139887158673-Understanding-Forms-in-Learning-Activities Enhancements
Copy and Pre-Populate Responses across related Evaluation Forms for same layouts
Users can now copy and pre-populate responses across related evaluation forms with the same layouts, reducing repetitive data entry and ensuring consistency across submissions.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/45139887158673-Understanding-Forms-in-Learning-Activities
Configure Auto-Reminders for Evaluation Forms
Schools can now configure and manage automated reminder notifications for evaluation forms through a self-service experience. Administrators can define reminder schedules, target recipients, and trigger conditions to ensure timely submissions.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/45141335274641-Setup-Auto-Notifications-for-Forms-and-Evaluations
Clone Patient log
Students can now clone an existing Patient Log to quickly create a new entry with pre-filled information. This allows students to create new records faster when only minimal changes are required, making the log submission process more efficient.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/15365707728273-Completing-Patient-Logs
Competency Management
Enhancements
Custom competency reporting scale
Schools can now choose their preferred competency reporting scale—either the default 1–5 scale or a custom scale for reporting student competency data.
For more information, read article: https://help.exxatprism.com/hc/en-us/articles/32019646426257-Competency-Framework-Configuration-and-Management
Support for multi-term forms in competency scoring
Schools can now track competencies using multi-term forms, with scores calculated based on the latest available data for each student for such forms.
Enhanced didactic competency mapping experience
The didactic mapping UI has been updated to make it easier to find course offerings, introduce new draft status indicators for mappings, and align the experience with the existing clinical mapping UI.
Reports
New Features
Daily Clinical Evaluation Report for CRNA programs
Administrators can now view aggregated counts and percentage distributions of student and preceptor responses to Daily Clinical Evaluation questions through the new Daily Clinical Evaluation Report.
Report View Settings in Comprehensive Report for Placement-Based Forms
Administrators can now choose the content they want to view in the Comprehensive Report for Placement-Based Forms using Report View Settings, with options to select Response Counts, Average Scores, or Text Responses.
Build your own custom reports in different contexts such as LAM Groups, Rotations, and Courses
Administrators can now create custom reports across different contexts such as LAM Groups, Rotations, and Courses and access them from anywhere under the Custom Reports tab.
Each Skill per Overall Student Report for PTAMAC schools
The new ‘Each Skill per Overall Student’ Report for Administrators provides the data of all the students in the selected courses and how they have met each skill.
Note: This is only applicable to PTA programs using the PTAMAC form.
Note: This is only applicable to PTA programs using the PTAMAC form.
Build your own custom Patient Log Report
Administrators can now build custom patient log reports using log questions as data points. This allows them to analyze responses and gain deeper insights across individual questions.
Note: Patient Log Reporting custom-reports will be available for PA and Nursing domain schools (except CRNA programs) only.
Enhancements
Revamped Graphical Patient Log Summary Report
The revamped Graphical Patient Log Report now includes multiple graphical view options for better insights, section-wise response splits, and PDF download.
Note: This is available only for PA and Nursing domains only.
Revamped Graphical Report for Placement Forms.
The revamped Graphical Report for Placement Forms now includes multiple graphical view options for better insights, section-wise response splits, and PDF download.
Multi-Select Course Offering and Rotation Filters in Hours Summary by Week Report
Users can now select multiple Course Offerings and Rotations in the Hours Summary by Week Report, enabling them to analyze data across multiple selections at once.
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